Construction Application Administrator

5 months ago

Mulgrave, Australia City FM Australia Full time

City Holdings Australia provides world-leading Construction, Engineering and Facilities Management solutions across multiple locations around the globe providing successful, safe, and sustainable outcomes for our partners.

**The Opportunity**:
**The Role**:

- Provide general administrative support & instruction/ learnings on the software to the team.
- Manage & assist in the populating of software with all construction documents including weekly checks with PMs & the construction team.
- Maintain and organize the upload and maintenance of project documentation and revisions, including contracts, permits and correspondence within the system.
- Act as a liaison between Project Managers, Consultants, stakeholders etc for the purpose of access into the management system.
- Process vendor invoices, purchase orders, and payment requests.
- Assist in the preparation, review, and execution of construction contracts within standard company templates.
- Assist in obtaining necessary permits and approvals for the project with approved suppliers.

**To Be Considered**:

- A minimum of 2 years’ experience in a Commercial Construction Administration role.
- Certification in Business Administration or Construction Management or similar (preferred)
- Proficiency in Excel, Word, Microsoft Project, In Design, Power Point, Cubit, ProCore, build soft or similar construction operating systems would be considered favourable.
- Excellent communication skills with ability to develop meaningful customer relations.
- An understanding of timelines and the prioritisation of requirements.
- Excellent organisation and time management skills.

**Why you will want to work for our team**:

- Competitive remuneration package.
- Excellent work life balance with flexible work arrangements.
- Friendly, supportive and experienced team.
- An exciting and secure career - our fast-growing partnerships are growing from strength to strength.
- Conveniently located and newly renovated Mulgrave office with onsite parking.
- Hybrid work structure.
- Great company culture with regular office gatherings.

If this sounds like you and you would like the opportunity to be part of a growing Australian Construction Company, we would love to hear from you. Please send resume and cover letter to apply.
City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member. We provide a challenging and rewarding environment with ongoing professional development for all our Team Members.
City does not accept any unsolicited resume referrals from Recruitment Agencies. City will not pay any placement fees relating to unsolicited resume referrals.

  • Project Administrator

    3 months ago

    Mulgrave, Australia Pazzi Pty Ltd Full time

    Pazzi Pty Ltd trading as Pazzi Marble and Granite is an established, family-owned business with over three decades of experience in providing exquisite marble and granite stone products. We have built a reputation for our unrivalled craftsmanship, premium materials, and dedicated customer service. We are seeking to employ an experienced Project...

  • Office Administration

    5 months ago

    Mulgrave, Australia Cartel Group Full time

    Cartel is a 100% Australian owned Civil Construction company which has been established since 1998. We specialize in the design & construction of all types of pit and pipe infrastructure. **About us** Cartel is an 100% Australian owned Civil Construction company which has been established since 1998. We specialise in the design & construction of all types...

  • Maintenance Administrator

    5 months ago

    Mulgrave, Australia Sharp & Carter Full time

    $65,000 - $70,000 plus super (pro rata) | 3 days per week! - Mulgrave location - parking on site - Excellent managerial support with flexible working arrangements to suit you! **About the role** Our client is on the hunt for an experienced Maintenance Administrator to work on a part time basis. This role will take place over three days allowing you to work...

  • Brand Team Administrator

    5 months ago

    Mulgrave, Australia Bristol-Myers Squibb Full time

    **Working with Us** Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...

  • Brand Team Administrator

    5 months ago

    Mulgrave, Australia Bristol-Myers Squibb Full time

    **Working with Us** Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...

  • Facilities Administrator

    2 months ago

    Mulgrave, Australia Equans Full time

    Facilities Administrator - Moderna **Offer ID**: - 62978**Métier**: - Support Functions / Admin Support**Contract type**: - Permanent**Schedule**: - Full-Time**Country**: - Australia**Are you an experienced pharmaceutical manufacturing Facility Administrator? Join Our Moderna Team at Equans ANZ** Located in Clayton, Melbourne, the successful...

  • Accounts Administrator

    5 months ago

    Mulgrave, Australia Page Personnel Full time

    Above Market Remuneration - WFH Flexibility **About Our Client**: Our client has established a reputable name within the wholesale industry, and due to a recent acquisition, are expanding their finance team. With a beautiful office conveniently located in the South-East suburbs of Melbourne, working from home flexibility, free parking, this is a great...

  • HR Administrator

    2 days ago

    Mulgrave, Australia Veritas Recruitment Full time

    About the Company This prominent Australian enterprise provides various innovative solutions for the heavy machinery industry, catering to various sectors such as mining, construction, agriculture, and transportation. With a forward-thinking approach and ambitious plans to invest in renewable energy technologies, this organisation is poised for sustainable...

  • Accounts Receivable and Administration Officer

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partners. **What we offer our team**: - Career growth opportunities, with an extensive learning and development program - Stable and secure job opportunity -...

  • Rostering and Administration Coordinator

    1 month ago

    Mulgrave, Victoria, Australia My People Solutions Full time

    Job Title: Rostering & Administration CoordinatorMy People Solutions is seeking a highly organized and detail-oriented individual to join our team as a Rostering & Administration Coordinator.Job SummaryWe are looking for a skilled professional to assist with the recruitment and onboarding of new workers, manage worker schedules, and ensure that all client...

  • Rostering and Administration Coordinator

    4 weeks ago

    Mulgrave, Victoria, Australia My People Solutions Full time

    Job Title: Rostering & Administration CoordinatorMy People Solutions is seeking a highly organized and detail-oriented individual to join our team as a Rostering & Administration Coordinator.About the RoleThe successful candidate will work closely with the General Manager to assist with the recruitment and onboarding of new workers, manage worker schedules,...

  • Operations Administrator, Mulgrave

    5 months ago

    Mulgrave, Australia Tesla Full time

    Tesla participates in the E-Verify Program What to Expect The Tesla Operations Administrator role is a part of the Sales and Delivery team that works with both internal and external stakeholders to manage all aspects of the vehicle registration process. The role is frequently customer-facing in order provide the highest level of customer service throughout...

  • Brand Administrator

    5 months ago

    Mulgrave, Australia Page Personnel Full time

    Opportunity to join a vibrant and supportive culture - Immediate start, 8 Month Contract **About Our Client**: Our client, a leading global pharmaceuticals organisation. They recognise the importance of balance and flexibility in their work environment. They offer a wide variety of competitive benefits, services and programs that provide they're employees...

  • Cleaning Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners - Kmart. THE OPPORTUNITY Reporting to the Regional Cleaning Manager, you will support the Adhoc Cleaning team by coordinating team tasks and workload, adhering...

  • Rostering and Administration Coordinator

    3 weeks ago

    Mulgrave, Australia My People Solutions Full time

    My People Solutions is seeking a highly organised and detail-oriented individual to fill the role of Rostering and Administration Coordinator.The successful candidate will work closely with the General Manager to assist with the recruitment and onboarding of new workers, manage worker schedules, and ensure that all client shifts are filled with workers who...

  • Rostering and Administration Coordinator

    3 weeks ago

    Mulgrave, Victoria, Australia My People Solutions Full time

    My People Solutions is seeking a highly organized and detail-oriented individual to fill the role of Rostering and Administration Coordinator.The successful candidate will work closely with the General Manager to assist with the recruitment and onboarding of new workers, manage worker schedules, and ensure that all client shifts are filled with workers who...

  • Rostering & Administration Coordinator

    5 months ago

    Mulgrave, Australia My People Solutions Full time

    My People Solutions is seeking a seeking a highly organised, detail-oriented people person to join a professional and well-established Registered NDIS Provider as a Rostering & Administration Coordinator.The successful candidate will work closely with the General Manager and be responsible for assisting with the recruitment and onboarding of new workers,...

  • Services & Administration Coordinator Rostering

    5 months ago

    Mulgrave, Australia Fronditha Care Full time

    Fronditha Care is a longstanding Aged Care provider committed to delivering services to elders in our communities. We focus on providing unique services both in residential and community care for elderly people of Greek speaking and multilingual background. We are committed to delivering our culturally centered model to our care recipients underpinned by...

  • Human Resources Administrator

    3 months ago

    Mulgrave, Australia Future carers pty ltd Full time

    **Working With Future Carers** Are you an enthusiastic and driven individual who wishes to gain industry experience in a high workload environment? Are you able to work independently whilst maintain work standards? Working with Future Carers may be suitable for you. Future carers are a steadfast NDIS service provider that delivers specialised assistance to...

  • Administrative Coordinator for Staff Scheduling

    2 days ago

    Mulgrave, Australia My People Solutions Full time

    My People Solutions is a reputable Registered NDIS Provider seeking an experienced Rostering & Administration Coordinator to join our professional team.The ideal candidate will work closely with the General Manager and be responsible for assisting with the recruitment and onboarding of new workers, managing worker schedules, keeping clients informed of any...