Facilities Administrator

2 months ago

Mulgrave, Australia Equans Full time

Facilities Administrator - Moderna

**Offer ID**:

- 62978**Métier**:

- Support Functions / Admin Support**Contract type**:

- Permanent**Schedule**:

- Full-Time**Country**:

- Australia**Are you an experienced pharmaceutical manufacturing Facility Administrator? Join Our Moderna Team at Equans ANZ**

Located in Clayton, Melbourne, the successful applicant will have a minimum of 5 years of experience in providing administrative support to the Facility Management team, including reporting, payment, and work order processing.

**What You Will Be Doing**
- Work with the Facility team to provide administrative support services to the team.
- Act as professional point of liaison on behalf of Equans dealing with all telephone and enquiries promptly and efficiently.
- Manage and maintain inventory and stock.
- Receive phone calls or other contacts and log them on the Computerised Maintenance Management System.
- Determine and assign type and priority of requests to ensure the work goes to the appropriate trade with the appropriate priority level, knowing when to escalate for immediate attention or supervisor intervention.
- Support the planned maintenance program by generating work orders and entering details into the system when complete.
- Manage all purchasing orders and work with Accounts Payable and Receivable to ensure invoices are submitted by contractual requirements.
- Liaise with subcontractors to ensure they submit the service report and invoice on a timely manner.
- Prepare and submit monthly client reports as necessary from time to time.
- Liaise with internal and external parties allocating work from maintenance schedules and arranging and coordinating various services, reporting, and invoicing on a pre-planned and ad hoc basis.
- Assist and contribute to the development and implementation of ongoing operational contract documentation, processes, and policies.
- Undertake such other duties appropriate to the level and character of work as may be required within the business.
- Comply with all Company’s Policies, Management Plans and Procedures including Group Ethics policies and procedures.

**What We Offer**
- Collaborative and inclusive work culture.
- Strong and supportive leadership.
- Thrive in a talented team environment that values and invests in your professional development.
- Access to our training platform for advancing your skills.
- Company negotiated private health insurance discount.
- Volunteer leave.
- Employee Assistance Program.

**Why Equans**
- A great team environment.
- Growth and learning within your role.
- Strong and supportive leadership.
- Great place to learn new & refine current skills.

**What You Need**
- Minimum of 5 years of progressive administrative experience supporting managers with busy schedules and multiple priorities within large organisations.
- Prior experience with payroll processing, monitor AR, and billing.
- Good knowledge of Microsoft Offices, CMMS (preferably Maximo);
- Ability to pass National Police Check

**Qualifications**
- Effective oral and written communication, organisational and interpersonal skills.
- Strong Customer Service orientation.
- Strong numerical and report writing abilities.
- Able to produce clear, well-structured, concise written summaries and reports.
- Proactive self-starter with excellent time management skills and ability to manage work to deadline.
- Team player with a desire to learn new skills and knowledge.
- Able to handle multiple tasks simultaneously.

**Next Steps**

Equans is an EEO employer, where all applicants are treated with fairness and respect and have equal access to the opportunities available.

**Place**:

- Workplace : Mulgrave Australia**APPLY FOR THIS JOB OFFER**

**Share this job**:

  • Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY An entry level opportunity to join our national Procurement team as a Administrator. In this role you will report to Procurement Supervisor,...

  • Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City Holdings Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY An entry level opportunity to join our national Procurement team as a Administrator. In this role you will report to Procurement...

  • Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. **The Opportunity**: An entry level opportunity to join our national Procurement team as an Administrator. In this role you will report to Procurement...

  • Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    **The Opportunity**: An entry level opportunity to join our national Procurement team as an Administrator. In this role you will report to Procurement Supervisor, working to assist and support key internal and external stakeholders with their queries. **Why you will want to work for our team**: City is a global organisation committed to supporting our team...

  • Administrator

    2 months ago

    Mulgrave, Australia City FM Australia Full time

    An entry level opportunity to join our national Procurement team as an Administrator. In this role you will report to Procurement Supervisor, working to assist and support key internal and external stakeholders with their queries. **Why you will want to work for our team**: City is a global organisation committed to supporting our team and providing the...

  • Project Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful, and sustainable outcomes for our partners. The Opportunity A 9-month fixed-term contract with the potential to become a permanent position. In this role you will support our Mobilisation Team during the planning, building, and...

  • Project Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful, and sustainable outcomes for our partners. The Opportunity A 9-month fixed-term contract with the potential to become a permanent position. In this role you will support our Mobilisation Team during the planning, building, and...

  • Recoveries Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partner - Bunnings. WHO ARE WE? City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful and...

  • Operations Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia provides world-leading facilities management and engineering solutions which ensure safe, compliant, successful and sustainable outcomes on time and within budget for our partner Coles. THE OPPORTUNITY Reporting to the Business Analyst Manager, this role requires you to be responsible for the delivery of a range of administrative and...

  • Brand Team Administrator

    6 months ago

    Mulgrave, Australia Bristol-Myers Squibb Full time

    **Working with Us** Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...

  • Brand Team Administrator

    6 months ago

    Mulgrave, Australia Bristol-Myers Squibb Full time

    **Working with Us** Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms...

  • Cleaning Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners - Kmart. THE OPPORTUNITY Reporting to the Regional Cleaning Manager, you will support the Adhoc Cleaning team by coordinating team tasks and workload, adhering...

  • Construction Application Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City Holdings Australia provides world-leading Construction, Engineering and Facilities Management solutions across multiple locations around the globe providing successful, safe, and sustainable outcomes for our partners. **The Opportunity**: **The Role**: - Provide general administrative support & instruction/ learnings on the software to the team. -...

  • Contact Centre Administrator

    5 months ago

    Mulgrave, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Permanent - Full Time**Work Mode**: **Industry**: - Call Centre & Customer Service**Location**: - Mulgrave - Victoria**Salary**: $60,000.00 - $60,000.00 Yearly **Reference**: - BH-25940- We are seeking a dedicated Customer Service Administrator for a full-time, long-term role with a renowned leader in cutting-edge automotive products....

  • Contact Centre Administrator

    5 months ago

    Mulgrave, Australia Veritas Recruitment Pty Ltd Full time

    **Work Type**: - Permanent - Full Time**Work Mode**: - On-site**Industry**: - Call Centre & Customer Service**Location**: - Mulgrave - Victoria**Salary**: $60,000.00 - $60,000.00 Yearly **Reference**: - BH-26135We are seeking a dedicated Customer Service Administrator for a full-time opportunity, with a renowned leader in cutting-edge automotive...

  • Accounts Receivable and Administration Officer

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia is a Global leader in Facilities Management, Engineering, Construction and Energy solutions. We are committed to supporting our team and ensuring safe & reliable services to our partners. **What we offer our team**: - Career growth opportunities, with an extensive learning and development program - Stable and secure job opportunity -...

  • Finance Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful, and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY In our state-of-the-art Melbourne support office (Mulgrave) and reporting to the Senior Billing Specialist, the Assistant Accountant will be...

  • Inventory Officer

    2 months ago

    Mulgrave, Australia Equans Full time

    Inventory Officer - Moderna **Offer ID**: - 62979**Métier**: - Support Functions / Procurement and Supply Chain**Contract type**: - Permanent**Schedule**: - Full-Time**Country**: - Australia**Are you an experienced pharmaceutical manufacturing Inventory Officer? Join Our Moderna Team at Equans ANZ** Located in Clayton, Melbourne, the successful...

  • Billing Specialist

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City Holdings Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partners. THE OPPORTUNITY In our state-of-the-art Melbourne support office (Mulgrave) and reporting to the Senior Billing Specialist, the Assistant Accountant will...

  • Technical Procurement Administrator

    5 months ago

    Mulgrave, Australia City FM Australia Full time

    City FM Australia (City) provide world leading Facilities Management, Engineering and Energy solutions which ensure safe, successful and sustainable outcomes, on time and on budget for our partner - Coles. THE OPPORTUNITY The successful incumbent of this (Mat leave) 6-month fixed term Technical Procurement Officer role will be the key point of contact for...