Executive Assistant

6 months ago

Sydney, Australia SBS Full time

We also acknowledge the unique contribution that Aboriginal and Torres Strait Islander peoples make to our society and our workplace through their enduring and continued connection to land, sea, sky and community.

**About Us**

SBS is one of the world's most unique and innovative media organisations, producing trusted, meaningful and engaging content that exists for all Australians to inspire, support and celebrate the diversity of our multicultural society.

Our purpose, for the last 40 years, has reflected and explored the evolving diversity of Australia, investing in initiatives to deepen its connections with communities, sharing their stories and giving a voice to those often unheard, with the aim of increasing understanding and respect of the differences that make up Australia.

SBS is a truly distinctive network, showcasing multicultural, multilingual and First Nations stories otherwise untold in the Australian media.

**The Department**

We deliver distinctive sports content that engages diverse audiences.

**About the role**

The incumbent of this role will undertake their duties in a way that reflects SBS’s Charter, Vision and Values and complies with relevant SBS policies, procedures and practices.
- Responsible for Director's diary management. Schedule and manage meetings and appointments, both internally and externally, within a rapidly changing set of priorities and demands
- Recording and completion of meeting minutes and actions including for Sub-division management meetings including follow-ups
- Managing mailbox and prioritising for action / info / follow-up etc.
- Coordinate and manage travel-related requirements, including flights, ground travel, accommodations, visas, vaccinations/medical requirements for travel, agendas and itineraries
- Pro-active in 'thinking on behalf of' the Director for all travel and meeting related requirements
- Maintain a professional level of support and a willingness to assist the smooth running of the entire team
- Providing general administrative support such as procurement processes, invoices and expenses management, contract management
- Manage information flow in a timely and accurate manner
- Research, collect and assemble data, prepare summaries, presentations and reports as required
- Communicate effectively and deal tactfully with people at all levels across the business internally and externally
- Maintain discretion and confidentiality, and adhere to the policies and procedures of the entity
- Implementing and maintaining office operations/administrative systems and procedures
- Understanding of project management, including managing multiple projects simultaneously
- Organising team meetings and events
- Be an integral part of the TVOC EA group at SBS and be willing to cover for different departments where necessary
- Coordinate interns, work experience and new-hire onboarding procedures and induction programmes

**About you**
- Experience as an Executive Assistant or Administrative Assistant supporting a senior role.
- Excellent communication skills, organisation and time-management skills.
- Advanced Microsoft Office Suite skills with an ability to learn new software.

**Some of the reasons to consider working with us**:

- The people We truly celebrate and welcome difference at SBS and encourage everyone to bring their whole self to work, you’ll be part of one of the most inclusive companies in Australia
- The culture and the engagement of our workforce SBS is ranked in the top 25% of all media companies for employee engagement
- We’re agile and innovative in the way we work, as well as being a trusted and established brand. At SBS we have been broadcasting for over 40 years and our future is packed with many more exciting developments
- We also love to promote from within We have allocated training funds to do just that and help bridge the gaps when moving from role to role.

For other opportunities within our organisation please visit our careers website SBS Careers - Working at SBS

**Reasonable adjustments

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