Board Coordinator, Company Secretary

5 months ago

Sydney, Australia Insignia Financial Full time

Board Coordinator, Company Secretary
- Be part of a team and culture that values people
- Permanent Full-Time role
- Location: Sydney

**The Role**

This role is responsible for solution focused business support within Insignia Financial's Company Secretary division, providing coordination and support to subsidiary Boards and other high-profile and senior stakeholders including Company Secretaries, Directors and Executives.

**Key Responsibilities**:

- Preparation of correspondence and compilation of presentations for both internal and external audiences.
- Collection and preparation of information for Board and Committee meetings.
- Preparation of Board and Committee agendas, and coordination and collation of Board and Committee paper and circular resolutions.
- Preparing shell minutes and coordinate forward planning for Board and Committee meetings.
- Distribution of Board and Committee packs, including to Directors.
- Prepare, organise and coordinate Board and Committee meeting dates, calendar and invites for Directors and attendees.
- Maintain confidential records, registers and filing of board paper, correspondence, and related material for ease of retrieval.
- Process invoices and expense claims for payment, adhering to expenses policies and procedures on behalf of Company Secretary team members and directors.
- Coordination of audit, legal and regulatory information requests.
- Liaison with Corporate Affairs & Marketing on ASX announcements and website updates (Director Bios, policies and procedures).

**To be successful in this role you will possess**:

- 5+ years' relevant work experience in similar coordination or administrative role, working with senior stakeholders in a large corporate environment.
- Prior experience with Diligent Boards or similar board paper distribution software will be well regarded
- Familiar dealing with senior Executives, Directors, and all levels of staff.
- Strong change and stakeholder management skills.
- Excellent problem-solving, interpersonal and communication skills.
- Strong verbal and written communication abilities and exceptional attention to detail.
- Ability to produce high quality output at speed.
- Ability to work as a member of a team as well as independently with mínimal supervision.
- Ability to work under pressure, manage multiple tasks and prioritise deadlines under conflicting requirements.
- Strong organisational skills, to maintain rigour of reporting cycles and timelines.
- Proactive mindset and good at anticipating stakeholders' needs.

**Benefits**
- Development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits

**The Business**

Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL).

**To Apply**

Please submit your resume with a covering letter by clicking on "."

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7352

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