Board Coordinator, Company Secretary

7 months ago

Sydney, Australia Insignia Financial Full time

Board Coordinator, Company Secretary
- Be part of a team and culture that values people
- Permanent Full-Time role
- Location: Sydney

**The Role**

This role is responsible for solution focused business support within Insignia Financial's Company Secretary division, providing coordination and support to subsidiary Boards and other high-profile and senior stakeholders including Company Secretaries, Directors and Executives.

**Key Responsibilities**:

- Preparation of correspondence and compilation of presentations for both internal and external audiences.
- Collection and preparation of information for Board and Committee meetings.
- Preparation of Board and Committee agendas, and coordination and collation of Board and Committee paper and circular resolutions.
- Preparing shell minutes and coordinate forward planning for Board and Committee meetings.
- Distribution of Board and Committee packs, including to Directors.
- Prepare, organise and coordinate Board and Committee meeting dates, calendar and invites for Directors and attendees.
- Maintain confidential records, registers and filing of board paper, correspondence, and related material for ease of retrieval.
- Process invoices and expense claims for payment, adhering to expenses policies and procedures on behalf of Company Secretary team members and directors.
- Coordination of audit, legal and regulatory information requests.
- Liaison with Corporate Affairs & Marketing on ASX announcements and website updates (Director Bios, policies and procedures).

**To be successful in this role you will possess**:

- 5+ years' relevant work experience in similar coordination or administrative role, working with senior stakeholders in a large corporate environment.
- Prior experience with Diligent Boards or similar board paper distribution software will be well regarded
- Familiar dealing with senior Executives, Directors, and all levels of staff.
- Strong change and stakeholder management skills.
- Excellent problem-solving, interpersonal and communication skills.
- Strong verbal and written communication abilities and exceptional attention to detail.
- Ability to produce high quality output at speed.
- Ability to work as a member of a team as well as independently with mínimal supervision.
- Ability to work under pressure, manage multiple tasks and prioritise deadlines under conflicting requirements.
- Strong organisational skills, to maintain rigour of reporting cycles and timelines.
- Proactive mindset and good at anticipating stakeholders' needs.

**Benefits**
- Development opportunities at an ASX top 200 company
- A professional, supportive and friendly culture
- A range of corporate and lifestyle benefits

**The Business**

Insignia Financial is one of Australia's leading wealth management organisations, undertaking a rapid and exciting transformation. The Insignia Financial group has been helping Australians secure their future since 1846. Over the decades, we have grown substantially to become a leading provider of quality financial services and are listed on the Australian Securities Exchange in the ASX top 200 (ASX: IFL).

**To Apply**

Please submit your resume with a covering letter by clicking on "."

Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment.

Job ID 7352

  • Company Secretary

    6 months ago

    Sydney, Australia Montgomery Full time

    5+ years' company secretarial experience working with Boards - Highly regulated industries - Not-for-Profit We represent a major charitable organisation. They currently have a need for a highly impressive Company Secretary to work on a permanent basis. **Position Description** The Company Secretary is responsible for providing governance expertise to the...

  • Company Secretary

    8 months ago

    Sydney, Australia u&u Recruitment Partners Full time

    u&u Recruitment Partners are pleased to partner exclusively with a newly created entity who are seeking a senior Company Secretary to work three days per week to support the Board and subcommittees with alignment across strategy, governance, legislation and policies. Working directly with the newly appointed Chairman and CEO, you will have a distinguished...

  • Assistant Company Secretary

    7 months ago

    Sydney, Australia HAYS Full time

    Manage a portfolio of unlisted entities including attendance of Board meetings | Sydney CBD location **Your new company** This organisation is a leading corporate services provider in the Asia Pacific region. Its clients include a number of high profile ASX listed companies as well as numerous private companies across a broad range of industries. **Your...

  • Company Secretary

    4 months ago

    Sydney, Australia Lendlease Full time

    Lendlease is seeking an experienced Company Secretary to provide company secretariat and governance support to Lendlease’s Australian businesses, including its Investment Management business unit, ensuring corporate governance procedures are met. The Company Secretary will be part of a highly collaborative and supportive Lendlease Secretariat team. The...

  • Company Secretary

    4 months ago

    Sydney, Australia NGS Super Full time

    **Introduction**: NGS Staff Benefits Before you learn more about the job ad, we encourage you to familiarise yourself with our fantastic NGS Staff Benefits page (link below) to understand our offering which includes Additional Leave Entitlements, Personal & Professional Development and Health & Wellbeing Benefits. About us We are an award winning, national...

  • Company Secretary

    6 months ago

    Sydney Central Business District, Australia Lendlease Full time

    Lendlease Australia is seeking an experienced Company Secretary, who will report to the Head of Company Secretarial. The Company Secretary will provide company secretariat and governance support to Lendlease Australia’s businesses including its Investment Management business unit, ensuring corporate governance procedures are met. The Company Secretary...

  • Assistant Company Secretary

    6 months ago

    Sydney, Australia Australian Payments Plus Full time

    **The Game Changers**: At AP+ we're changing the game! We're doing big things, and we can't do it alone. We're part of a big ecosystem, and we know teamwork and passion for our purpose is what will make us successful. We value the unique talents, perspectives, of all our employees. This includes people of all gender identities and sexual orientations, First...

  • Assistant Company Secretary

    7 months ago

    Sydney, Australia Allianz Australia Full time

    **ASSISTANT COMPANY SECRETARY - CORPORATE GOVERNANCE & LEGAL DIVSION | SYDNEY** At Allianz, we’re proud to be one of the world’s leading insurance and asset management brands, with a workforce as diverse as the world around us. We care about our customers, which is why we hire the very best people to further our commitment to securing the future of our...

  • Assistant Company Secretary

    6 months ago

    Sydney, Australia Boardroom Pty Ltd Full time

    **About BoardRoom**: The BoardRoom Group is a leading provider of professional services in the Asia-Pacific region, with over 7,300 clients managed out of our offices in Australia, Singapore, Malaysia, Hong Kong, and China. These services include Share Registry - Listed & Unlisted, Corporate Secretarial, Employee Plans and Payroll. Our Industry Leading...

  • Deputy Company Secretary

    3 months ago

    Sydney, Australia Heritage and People's Choice Full time

    Deputy Company Secretary **About the role** We are currently seeking a highly skilled governance professional to play a critical role in providing support and guidance on a wide range of corporate governance and regulatory compliance matters. Reporting the Chief Legal Officer and Company Secretary, you will support the Company Secretary function to meet...

  • Company Secretary

    7 months ago

    Sydney, Australia Binance Full time

    Binance is the leading global blockchain ecosystem and cryptocurrency infrastructure provider whose suite of financial products includes the world’s largest digital-asset exchange. Our mission is to accelerate cryptocurrency adoption and increase the freedom of money. If you’re looking for a fast-paced, mission-driven organization where opportunities...

  • Company Secretary

    2 months ago

    Sydney, Australia Perpetual Limited Full time

    More Time Off for What Matters: Enjoy up to 6 weeks of leave- - Flexible Work Environment: Work where you work best - whether in the office or from home.Perpetual Group is an ASX-listed company (ASX:PPT) headquartered in Sydney, Australia, currently consisting of 11 leading brands across three distinct businesses: Asset Management, Wealth Management and...

  • Company Secretary, Subsidiaries

    7 months ago

    Sydney, Australia JLegal Australia Full time

    **Job Information**: City **Sydney** *** State/Province **New South Wales** *** Country **Australia** *** Zip/Postal Code **2000** *** Industry **Company Secretary & Governance** *** **The Role - This is an outstanding opportunity for a Company Secretariat & Governance Advisor to join a growing and market leading financial services organisation....

  • Deputy Company Secretary

    6 months ago

    Sydney, Australia Baptistcare WA Full time

    **Deputy Company Secretary**: - Sydney, NSW, Australia- Permanent Full-TimeAdd To Favourites - **Permanent full-time opportunity**: - **Flexible/hybrid working environment**: - **Join a nationally recognised brand who put people at the centre of everything we do** **Your Role**: As the Deputy Company Secretary, you will be at the forefront of...

  • Company Secretary

    6 months ago

    Sydney, Australia HAYS Full time

    4 month fixed term contract for an experienced Company Secretary with previous experience in the NFP sector **Your new company** This longstanding Not-For-Profit organisation has been proudly serving Australia for over 110 years, supporting thousands of veterans and older Australians across a range of aged care, community and retirement living...

  • Assistant Company Secretary

    7 months ago

    Sydney, Australia Montgomery Full time

    Not for profit, community support network; - Work closely with Executive Leadership; - Hybrid role - 2 days WFH. Our client is seeking an assistant company secretary to provide support to the organisation and assist in maintaining corporate governance processes and policies to ensure smooth functioning of the Board and Committees. This not for profit is a...

  • General Counsel and Company Secretary

    3 months ago

    Sydney, Australia Audinate Pty Ltd Full time

    **Who we are and what we do** Dante replaces all audio and video connections with a computer network, effortlessly sending video or hundreds of channels of audio over slender Ethernet cables with perfect digital fidelity. Adopted by hundreds of manufacturers in thousands of products, Dante is the de facto standard for modern AV connectivity. You’ll find...

  • Deputy Company Secretary

    6 months ago

    Sydney, Australia BaptistCare Full time

    **Permanent full-time opportunity**: - **Flexible/hybrid working environment**: - **Join a nationally recognised brand who put people at the centre of everything we do** **Your Role**: As the Deputy Company Secretary, you will be at the forefront of BaptistCare’s governance initiatives, providing robust company secretarial support while working closely...

  • Senior Company Secretary

    2 months ago

    Sydney, Australia Link Group Full time

    Role Overview Due to ongoing growth, Company Matters is seeking a dedicated Company Secretary or Senior Company Secretary (dependent on experience level) to deliver expert company secretarial and governance services to a diverse portfolio of ASX-listed clients. At Company Matters, we partner closely with our clients to support their corporate governance...

  • Company Secretary

    6 months ago

    Sydney, Australia Source Governance Full time

    **Work options**: Flexible **The role** Source Governance is part of HPX Group, a rapidly growing professional services business providing exceptional legal, risk and compliance services. Source Governance specialises in customised high-quality outsourced company secretarial and governance support to ASX listed entities, public and private companies, across...