Sales and Key Accounts Coordinator

3 weeks ago

Sydney, Australia Boehringer Ingelheim -Animal Health Pty Ltd Full time

**The Position**:
An exciting job opportunity is now open as a Sales and Key Accounts Coordinator in our Animal Health business. This position is a permanent, full-time role based in our head office in Sydney and will report directly to the Executive & AH Operations Team Lead.

**Tasks & Responsibilities**:

- Provide administration support to the Sales and Key Account teams
- Provide support in sourcing branded materials for ad‐hoc customer promotions, also in campaign execution support and tracking when required
- Attend and provide support at regular Sales management meetings
- Manage documents (electronic and paper) in accordance with retention, legal and compliance protocols, shared documents, including maintaining updates via MS Teams
- Complete forms, draft documents, proofread and edit using version control
- Create and update trackers, such as budget, samples, rebates, functional dashboards etc
- Process customer rebate payments, approve and track sample orders in line with Veeva and commercial policy requirements
- Produce standardised and adhoc reports and circulate as required
- Manage master data for procurement purposes; raise purchase orders and process invoices including tracking of purchases, reconcile documents and account for variations.
- Work collaboratively with Procurement and Finance team members and stay up to date with business policies and procedures.
- Coordinate meeting agendas, catering, manage meeting minutes and follow up actions
- Coordinate travel, course and conference bookings in line with internal policies
- Organisation and coordination of customer conferences, including customer meetings and exhibitions across companion and production animal customers.
- Collect and distribute incoming mail & arrange couriers and outgoing mail
- Represent the [CA/PA etc] team in cross functional teams, business events, supplier meetings etc

**Requirements**:

- Minimum 3 years administrative and coordination experience
- Proficient in MS office
- Experience in Expense / finance systems
- Excellent written and verbal communication skills
- Customer service oriented
- Demonstrated planning and organization skills
- Excellent attention to detail
- Project management experience
- Sales and Marketing coordinator
- Administration or Office Management support

**What we offer**:
Boehringer Ingelheim offers a competitive remuneration and industry-leading lifestyle benefits including health insurance and a free and confidential Employee Assistance Program.

**We want the best to apply**:
Boehringer Ingelheim is a global employer who takes pride in maintaining a diverse and inclusive culture. We embrace diversity of perspectives and foster an inclusive environment which benefits our people, patients, and communities.

If you would like to be part of this highly driven and successful team, please submit your CV and a covering letter addressing the key criteria above.

You must have the right to live and work in this location to be considered for this opportunity.

Thank you for taking the time to consider a career opportunity with Boehringer Ingelheim. As part of our efforts toward continuous process improvement, you may receive a short survey pertaining to this recruitment process. We really appreciate your honest feedback. Thank you.

It is Boehringer Ingelheim's policy not to accept speculative resumes from Agencies, unless the role has been released directly to the agency. If we require your assistance on any roles, we will contact you at the time.

**Position Area**:
BI - Animal Health

**Position Location**:
NSW - Sydney

**Organisation**:
BI AH - Australia

**Schedule**:
Full-time

**#LI-BI**:

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