Students and Programs Coordinator

3 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0040012
**Location**:Parkville
**Role type**:Full time; Continuing
**Faculty**:Medicine, Dentistry and Health Sciences
**Department/School**:Department of Medical Education, Melbourne Medical School
**Salary**:UOM 6 - $89,182 - $96,536 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People. We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

**About the Department of Medical Education, Melbourne Medical School**
The Department of Medical Education was established as a department within the Melbourne Medical School in 2015. It has responsibility for the delivery of the Doctor of Medicine (MD) course, research in medical education and a range of professional development postgraduate and non-award programs.

As the first Australian professional entry masters level program, the Melbourne MD creates a new benchmark in 21st century medical education. It delivers advanced clinical and academic training to ensure students are prepared for the challenges of a high-quality medical internship. The MD is a 4-year program with an intake of approximately 350 students per year. The degree is delivered through our Parkville campus, metropolitan and rural Clinical Schools, partner organisations.

**About the Role**

This position is broad in scope and requires a high degree of initiative and self-management to deal with the range of functions and tasks involved. The incumbent will be responsible for ongoing reviews, benchmarking and improvements of administrative processes and communication strategies, in consultation with the clinical sites. As a coordinator in the Academic Programs Team, the incumbent will be required to provide leadership within the network. They will need to possess well-developed organisational, time management and problem-solving skills. They will be required to use initiative and be responsive to the needs of the School.

Responsibilities include:

- Support the development of administrative processes by reviewing existing policies, guidelines and procedures and recommending changes to the Academic Programs Team Leader; drafting and implementing new policies and procedures where required. Develop and prepare accurate and appropriate documentation and reports
- Ensure the delivery of a client focussed service that considers stakeholder needs in all processes in accordance with organisational expectations
- Maintain and enhance own professional knowledge and technical skills by keeping up-to-date with new developments in the area of student and program administration.

**About You**
You will have extensive experience in an administrative role that required coordination of a range of complex functions and provision of advice about policies and procedures. Your excellent interpersonal, written and verbal communication skills includes the ability to provide advice and support to a range of stakeholders at all levels, and the production of high-quality documents and publications.

You will also have:

- A degree with subsequent relevant experience; or extensive experience and specialist expertise in student and course administration; or an equivalent combination of relevant experience and/or education/training
- High level organisational and problem-solving skills, including the ability to coordinate multiple functions and meet competing deadlines; to work proactively, plan and respond to unexpected situations
- Knowledge of quality assurance and continuous improvement process
- A demonstrated commitment to client service principles with the ability to be flexible and to anticipate and respond to client needs
- Excellent committee secretariat skills
- To ensure the University continues to provide a safe environment for everyone, this position requires the incumbent to hold a current and valid Working with Children Check._

**_ Please note: To be considered for this role you must have current valid work rights for Australia._**

**About the University**
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

**Benefits of Working with Us**
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

- Flexible working arrangements, generous personal, parental and cultural leave
- Competitive remuneration, 17% super, salary packaging and leave loading
- Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
- Discounts on a wide ra

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