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Administrative Officer

2 months ago

Cranbourne, Australia Chisholm Institute Full time

This position is accountable for providing administrative and operational support to the Caroline Chisholm Education Foundation (CCEF).

This role will focus on providing a high level of administrative advice, professional support and service as well as responsibilities for any allocated activities and projects.

Your key accountabilities will be to:

- Assist with the management of the Foundation budget to track expenditure and available funds
- Liaise regularly with Finance on reconciliation of incoming and outgoing funding
- Support the annual audit of the Foundation and scholarship processes with a high level of accuracy and record keeping
- Support the Executive Officer with the maintenance of database records by keeping accurate, timely and relevant records
- Support the creation of the Foundation newsletters, highlighting the activities of the Foundation to be released internally and externally to investing organisations and stakeholders
- Process payments from donors and sponsors and other sources
- Maintain an accurate database of all scholarship recipients and donors, compliant with confidentiality requirements and in a manner that supports the ability to acquit revenue expenditure back for grants and donors where applicable
- Assist with the grant management system to support the Executive Officer
- Assist with internal and external events to ensure stakeholders are informed and all details managed in a timely and professional manner
- Research and recommend venue options and liaise with venue personnel and catering suppliers to deliver on all required details
- Research potential guest speakers, special guests and entertainment to enhance the Foundation events and outcomes

**ABOUT YOU**

You will have relevant qualifications, experience & skills in:

- Relevant qualifications at a minimum of Certificate level in Business Administration or related discipline, with relevant experience in administration
- Demonstrated ability to manage, report and analyse complex data across multiple technologies (such as STRATA, Excel, Finance) with high attention to detail
- Proven ability to follow processes and develop process documentation
- Demonstrated project coordination and event administration skills
- Demonstrated aptitude and ability to work autonomously and within a team
- Demonstrated ability with implementing improvements to work processes
- Understanding of issues facing disadvantaged people across all age groups and cultures
- A proven commitment to access and equity issues associated with vulnerable cohorts
- Demonstrated ability to work collaboratively with a range of stakeholders
- Well-developed interpersonal communication (verbal and written) skills and a positive attitude
- Familiarity with Office 365 programs including Word, Excel, PowerPoint and Outlook
- Demonstrated aptitude to learn and work inside complex software programs

To succeed in this role you will need to be able to adapt to changing circumstances while displaying exceptional verbal and written communication skills. You will be result-orientated and committed to professional development.

Aboriginal and Torres Strait Islander people are encouraged to apply.

**OUR COMMITMENT TO DIVERSITY**

**HOW TO APPLY**

Applications for this position close **5pm Thursday 1 June 2023**
Applications should include:

- a covering letter
- curriculum vitae
- contact details of three (3) referees
- Valid Employee Working With Children Check
- National Police Check
- International Police Check (if applicable)
- Verification of unrestricted work rights in Australia, eg citizenship, passport or birth certificate
- Certified copies of qualifications

In accordance with the recent public health announcements and the COVID-19 Mandatory Vaccination (Workers) Directions from the Victorian Chief Health Officer, all appointments to Chisholm will be required to provide evidence of COVID-19 Vaccination Status prior to commencing employment.

Chisholm Institute reserves the right to withdraw an advertised position at any stage.

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