Administrative Officer

1 week ago

Cranbourne, Victoria, Australia Chisholm Institute Full time

As an Administrative Officer, your key responsibilities include:

  • Coordinating and following up on student enrolment enquiries.
  • Providing a high level of customer service to students, customers and staff.
  • Assisting with the coordination of internal and external events such as award ceremonies, exhibitions, expos, conferences and functions.
  • Assisting in the preparation a range of regular and adhoc reports, documentation, papers and submissions.
  • Providing support in the use of procurement and reconciliation finance systems including invoicing and purchase orders.
  • Providing assistance with meeting support including room booking, preparation, minutes, agendas and document dissemination.
  • Undertaking administrative and related duties as required to ensure best quality of support and service for the students, customers and staff.
  • Maintaining and processing documentation, records and data, in accordance with agreed procedures and standards.

ABOUT YOU
You are a highly motivated individual with well-developed skills as follows:

  • Proven experience in providing high level administrative support in a complex and demanding working environment.
  • Significant experience and advanced knowledge of Microsoft Office including MS Excel, MS Word, PowerPoint.
  • Experience providing service excellence to all internal colleagues and external clients.
  • Proven success in process improvement, utilising creativity and internal networking to see projects through to delivery.
  • Demonstrated ability to build rapport and effectively engage with a diverse range of stakeholders.
  • Excellent written, verbal communication and interpersonal skills.
  • Excellent attention to detail and commitment to accuracy.

Qualifications required for the role:


You will have relevant qualifications at a minimum of certificate level in business administration or related disciplines or equivalent experience in a similar role.


ABOUT US


Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne's southeast and online.

We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.


We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

To learn more about Chisholm click here

WHAT WE OFFER
-
An Inclusive work culture:

  • Chisholm is resolutely diverse.
We celebrate our people's unique contributions to achieving our ambition to transform lives through
relevant and responsive high-quality education:

-
Professional Development:

- continue to grow your career as you nurture your students
-
Networking Opportunities with Industry Partners
-
State of the art facilities on our campuses
-
Free on-site parking as well as locations close to public transport

-
Free Employee Assistance Program:

- get the support you want. It's confidential
- a cover letter
- your resume
- contact details of three (3) referees

  • Certified copies of all qualifications and transcripts as listed on resume
  • Current & Valid Working with Children Check (Employee Check)
  • Certified copy of unrestricted rights to work in Australia
  • Police Check (position dependent)

Applications for this position close 9am Tuesday 21 May 2024.
Chisholm Institute reserves the right to withdraw an advertised position at any stage.

If you have any questions regarding the position or require further information, please contact
Jess Cook, Manager - Hospitality, Environment and Regional Education on
Find out more about us by visiting us on our Website and social media sites.

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