Executive Assistant/assistant Company Secretary

2 weeks ago

Melbourne, Australia David Jones Full time

**Job no**: 535033

**Work type**: Permanent

**Location**: Melbourne - CBD & Inner

**Categories**: Administration, Finance

**Partner directly with the Chief Finance Officer and provide company secretary assistance that supports David Jones’ purpose to inspire like no other.**

**The role**

In its 185th year, David Jones is currently in the midst of a dynamic organisational wide transformation as it transitions back into Australian ownership. With a focus on delivering our Vision2025+ strategy, the Executive Assistant & Assistant Company Secretary will be crucial in ensuring key deadlines and commercial commitments are executed as planned.

Our Finance, Supply Chain, Legal & Compliance teams are instrumental to the profitable operational execution of the David Jones purpose - to Inspire Like No Other. As the Executive Assistant & Assistant Company Secretary you will directly support our Chief Finance Officer in managing the company secretarial duties, including developing a close working relationship with executives, boards, chairs and committee members as first point of contact. You will have full responsibility for all facets of board and corporate governance, including processing annual company statements, lodging statutory forms and all other ASIC/regulator required documentation.

This highly pivotal position will provide an experienced executive assistant/secretary the opportunity to make meaningful impact across an iconic Australian retailer.

**Key Responsibilities include**:

- Partner closely with the CFO and at times their leadership teams delivering efficient support services
- Tracking to completion action from board and committee meetings
- Maintain board and committee records including papers, minutes and other documents
- Manage CFO and their leadership teams diary including internal and external appointment schedules
- Coordinate meetings including preparing presentation materials, documents, reports and taking minutes
- Manage the coordination, budgeting and itineraries of travel
- Effectively manage/redirect enquiries as appropriate across the organisation
- Worked in a similar capacity within a dynamic, fast paced medium to large organisation
- A true ‘partnership mentality’ supporting executives with administrative requirements
- Possess excellent organisational skills with exceptional attention to detail
- Experience in compiling board papers and company secretary documentation
- Proven time management skills
- Ability to communicate and engage with a diverse stakeholder group
- A flexible ability to quickly adapt to changing priorities and deadlines
- Have complete integrity in respect to managing confidential information

**Why work for us?**
- Unique opportunity to be part of a highly engaged, successful team, focused on the transformation of an iconic Australian brand
- A competitive remuneration package including performance-based incentives
- Hybrid working arrangements in office and from home that provide appropriate work/life balance
- Generous employee discounts across David Jones and access to partner benefits
- An additional day of leave for your birthday along with time to support charitable work
- Opportunities to support community partnerships across our Corporate Social Responsibility program
- Be a member of a company committed to sustainable practices, driving change in the retail landscape
- Ongoing training and development to pursue individual ambitions

**About Us**

Since 1838, David Jones’ limitless quest for innovation and progress established the brand as Australia’s original influencer in fashion and lifestyle. Having revolutionised the way Australians shop, David Jones’ creation of a social centre inspired and created lasting memories for past, present and future generations. Today, our vision to inspire _Like No Other_ drives us to continue this legacy in our ambitious purpose to be the destination that inspires, with experiences and services _Like No Other_.

Our Thriving cultural pillars inspire our people to deliver on our vision and purpose. We are **Customer Obsessed**; curious to understand and dedicated to delighting them with seamless solutions as one team. We care for our people, customers, partners and community by creating **Inclusive** environments through belonging and respect. We **Empower** with implied trust to act with integrity, value our unique skills and be accountable for our decisions. We constantly seek **Innovative** ways of improving, changing and exploring ways that we can inspire.

**Advertised**: 04 Apr 2023 AUS Eastern Standard Time
**Applications close**: 30 Apr 2023 AUS Eastern Standard Time

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