Assistant Company Secretary

2 weeks ago

Melbourne, Australia Melbourne Water Full time

**Job Number**:

- 978255

**Work type**:

- Permanent Full Time

**Location**:

- Melbourne - Docklands

**Categories**:

- Administration & Support, Legal

**Our Organisation**:
At Melbourne Water we love water and love life. What we do makes a vital contribution to Melbourne’s famous lifestyle. We achieve this by supplying high quality drinking water, providing outstanding sewerage services, integrating drainage systems, building resilience to flooding and by enhancing our waterway and land for greater community use. At Melbourne Water we are in the ‘Decade that Matters’ and we’ve got some ambitious goals to achieve. It’s a pride we share in helping to make greater Melbourne a fantastic place to live.

**The Role**:
Reporting to Jodie Watson, the Company Secretary, this role will support the Executive Leadership Group and Board to ensure Board functions are carried out in a timely, efficient and professional manner. This will be achieved through:

- Assisting the Company Secretary in the coordination and planning of meetings, training, other governance activities and meeting materials acting as liaison with all involved
- Managing the process for the production of papers and reports for Board, Committee meetings and annual Strategic Planning meetings
- Overseeing Corporate Secretariat calendar across Board and Committees and Directors’ schedules

**Your Skills and Experience**:

- Significant experience gained in either a top tier law firm and/or in house legal function supporting a General Counsel and/or Company Secretary, and supporting Board processes
- Strong organisational/time management skills to meet deadlines in a fast-paced environment
- Significant experience building relationships, influencing and negotiating across all levels of an organisation
- Outstanding written and verbal communication skills
- Extremely professional; able to treat sensitive information with a high degree of confidentiality and discretion at all times
- Experience in dealing with executives and non-executive directors with busy diaries
- Proactively identify opportunities for process improvement and work with Company Secretary to implement change
- Demonstrate a strong desire to significantly and positively contribute to the short, medium and long term success of Melbourne Water
- Highly organised, efficient and have a strong customer service lens
- Proactive, helpful and take pride in delivering high quality work
- Keen attention to detail and dedication to meeting deadlines
- Problem-solving aptitude and a proactive mindset
- Well-developed interpersonal skills and a demonstrated track record of excellent written and exceptional verbal communication when dealing with a wide variety of stakeholders.

For more information, please see the attached Position Description: Position Description_Assistant Company Secretary.pdf

**Culture at Melbourne Water**:
We take enormous pride in cultivating a culture that holistically benefits our team and the wider Melbourne community. The pillars of our culture are based on Flexibility, Impact, Growth & Development, and People.
- We are committed to flexible working in a variety of manners including hybrid work, varied start/finish times, purchased leave, part time work, and 9 day fortnights. We understand that Melbourne Water and our customers are benefitted by enabling balance in work and life.
- Make an impact as part of a passionate team doing meaningful work to enhance life and livability in Melbourne.
- We relish learning and challenging the status quo for continuous growth. Perpetual and varied opportunities for learning and development are offered in a variety of manners - from formal development programs, digital learning content and lunch & learns; to visiting our sites and getting to see our initiatives and projects first hand.

**How to apply**:
Closing date: Sunday 17th September 2023 at 11:55pm AEST

**Advertised**:
05 Sep 2023 AUS Eastern Standard Time

**Closing**:
17 Sep 2023 11:55 PM AUS Eastern Standard Time

  • Company Secretary

    5 days ago

    Melbourne, Australia Dean & Ling Executive Full time

    We are partnering with CareSuper on a newly created Company Secretary role. Unique opportunity to join this cohesive and forward-thinking fund. CareSuper is a leading superannuation fund that delivers superior outcomes for professionally minded, aspirational people who value quality. The fund cares for its members by protecting and enhancing their futures...

  • Company Secretary

    5 days ago

    Melbourne, Australia Dean & Ling Pty Ltd Full time

    Prominent and Growing Industry Superannuation Fund - Critical Supporting Role to the Board - Drive Positive Governance Culture CareSuper is a leading superannuation fund that delivers superior outcomes for professionally minded, aspirational people who value quality. The fund cares for its members by protecting and enhancing their futures and creating a...

  • Company Secretary

    Found in: beBee jobs AU - 2 weeks ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Rare opportunity for an experienced company secretary working with a market leading national bank within a dynamic and growing teamOur client is seeking a dedicated and experienced Company Secretary to join their team in Melbourne. This role offers the opportunity to provide high-quality services to the customers of Board Services and contribute to a...

  • Company Secretary

    7 days ago

    Melbourne, Australia UniSuper Full time

    **About US** UniSuper is Australia’s best kept Superannuation secret. The $110B fund recently opened to the public and we need your help to spread the word about Australia’s hidden superannuation gem. This is the fund for Australia’s best thinkers, creators and investigators who want to do the right thing to shape a better tomorrow. We come to work...

  • Company Secretary

    Found in: beBee S AU - 4 weeks ago

    Melbourne, Australia Randstad Australia Full time

    Benefits:Working for one of the largest Australian financial group.Employer of choice.Longstanding reputation and high performing culture.Possible part-time work arrangements.Responsibilities:Execution of Company Secretary duties as mandated by the Corporations Act.Ensure adherence to corporate governance and legal responsibilities for different entities...

  • Executive Assistant/assistant Company Secretary

    9 hours ago

    Melbourne, Australia David Jones Full time

    **Job no**: 535033 **Work type**: Permanent **Location**: Melbourne - CBD & Inner **Categories**: Administration, Finance **Partner directly with the Chief Finance Officer and provide company secretary assistance that supports David Jones’ purpose to inspire like no other.** **The role** In its 185th year, David Jones is currently in the midst of a...

  • Principal Adviser

    6 days ago

    Melbourne, Australia SHK Asia Pacific Full time

    **New executive role**: - **Trusted adviser to CEO and Board**: - **Support excellence** **About the organisation** Created by government for government, the Australia and New Zealand School of Government (ANZSOG) works with owner governments and partner universities to strengthen the quality of public sector leadership in Australia and Aotearoa-New...

  • Company Secretary, Banking Subsidiaries

    Found in: beBee S AU - 4 weeks ago

    Melbourne, Australia Randstad Australia Full time

    Benefits:Working for one of the largest Australian financial groups and its subsidiaries.Employer of choice.Longstanding reputation and high performing culture.Part-time permanent or contract work arrangements.Responsibilities:Execution of Company Secretary duties as mandated by the Corporations Act.Ensure adherence to corporate governance and legal...

  • Company Secretary, Banking Subsidiaries

    Found in: beBee S AU - 3 weeks ago

    Melbourne, Australia Randstad Australia Full time

    Benefits:Working for one of the largest Australian financial groups and its subsidiaries.Employer of choice.Longstanding reputation and high performing culture.Part-time permanent or contract work arrangements.Responsibilities:Execution of Company Secretary duties as mandated by the Corporations Act.Ensure adherence to corporate governance and legal...

  • Company Secretary, Banking Subsidiaries

    Found in: beBee jobs AU - 2 weeks ago

    Melbourne, Victoria, Australia Randstad Australia Full time

    Benefits:Working for one of the largest Australian financial groups and its subsidiaries.Employer of choice.Longstanding reputation and high performing culture.Part-time permanent or contract work arrangements. Responsibilities: Execution of Company Secretary duties as mandated by the Corporations Act.Ensure adherence to corporate governance and legal...

  • Company Secretary, Banking Subsidiaries

    Found in: beBee S AU - 2 weeks ago

    Melbourne, Australia Randstad Australia Full time

    Benefits:Working for one of the largest Australian financial groups and its subsidiaries.Employer of choice.Longstanding reputation and high performing culture.Part-time permanent or contract work arrangements.Responsibilities:Execution of Company Secretary duties as mandated by the Corporations Act.Ensure adherence to corporate governance and legal...

  • Company Secretary

    9 hours ago

    Melbourne, Australia Burgess Paluch Full time

    Fast Growing Global Team - Interesting, Broad Range of Positive ASX Listed Clients Rare opportunity to join this impressive, fast growing global corporate services provider with a relatively new presence in Australia. Work with clients who are making a difference in the world, whether they’re developing new technology, new ways of investing or new ways of...

  • Chief Financial Officer and Company Secretary

    9 hours ago

    Melbourne, Australia Fisher Leadership Full time

    Impactful corporate and financial governance role - Join an organisation with the highest standards of ethics and integrity - Contribute to organisational performance uplift **The Position** This is an outstanding opportunity for an experienced Chief Financial Officer (CFO) and Company Secretary to embed and contribute to the new strategic direction of...

  • Company Secretary, Nab Subsidiaries

    5 days ago

    Melbourne, Australia National Australia Bank Full time

    **Company Secretary, NAB Subsidiaries** **Job no**: 792605 **Business unit**: Commercial Services **Primary position location**: 395 Bourke St, Melbourne, VIC **Work type**: Permanent Part time **Region**: VIC- Melbourne CBD - **Exciting part-time opportunity (4 days per week)**: - **Lead, inspire and make a difference**: - **Work in a collaborative &...

  • General Counsel and Company Secretary

    Found in: Talent AU C2 - 1 day ago

    Melbourne, Australia Taylor Root Full time

    Our client is an ASX listed technology business that partners with clients to help improve their technology infrastructure and security. Headquartered in Melbourne, this business is looking to recruit for their first General Counsel and Company Secretary. Given this is a greenfield role, it presents an exciting opportunity to shape this role in accordance...

  • Legal Assistant/secretary in Commercial

    4 days ago

    Melbourne, Australia Engage Personnel Full time

    Work for 2 fantastic Partners and team in Commercial - Exciting Role! Great Team! Friendly Culture! - Competitive salary package An amazing opportunity for an experienced Legal Assistant/Secretary to join boutique law firm supporting 2 wonderful partners in Commercial Law. - **Competitive salary package**: - **Work for 2 fantastic Partners and team in...

  • Legal Secretary

    6 days ago

    Melbourne, Australia Perigon Group Full time

    Start Immediately! - Hybrid working environment - Supportive and enthusiastic team Our client is a well-regarded, leading legal practice with offices in Melbourne's inner suburbs. They are currently looking for a Legal Assistant/Secretary to join their team on a full time, permanent basis. With excellent corporate environment and culture, they promote...

  • Company Secretary, Nab Subsidiaries

    4 days ago

    Melbourne, Australia National Australia Bank Full time

    Company Secretary, NAB Subsidiaries Company Secre ary, NAB Subsidiaries **Job no**: 792605 **Business uni**: Commercial Services **Primary posi ion loca ion**: 395 Bourke S, Melbourne, VIC **Work ype**: Permanen Par ime **Region**: VIC- Melbourne CBD - Exci ing par - ime oppor uni y (4 days per week) - Lead, inspire and make a difference - Work in a...

  • Junior Legal Assistant/secretary

    6 days ago

    Melbourne, Australia Moss & Co Consulting Pty Ltd Full time

    Top tier Law firm & excellent employee benefits - Highly supportive & collaborative working environment with excellent resources - Contact Naomi for additional information **KICK START YOUR LEGAL SUPPORT CAREER**! Moss & Co Consulting have partnered with a national Law firm the recruitment of an Legal Assistant / Legal Secretary opportunity within their...

  • Legal Assistant

    2 days ago

    Melbourne, Australia Engage Personnel Full time

    New & Exciting Career Opportunity in a boutique law firm - Be part of a Successful, Fun, Dedicated and Friendly Team! - This is a role with Challenge, Opportunity and Diversity! A sensational role for a Senior Legal Secretary / Assistant to step up and work with an amazing Building & Construction team. - **New & Exciting Career Opportunity in a boutique law...