Executive Assistant

2 months ago

Melbourne, Australia Harvest Recruitment Full time

This is a senior administrative position providing professional, helpful and proactive administrative and secretarial services to the Executive Leadership Team. This position will have a primary focus on supporting the Executive Team to achieve the best strategic and operational outcomes for our consumers.

**Key Responsibilities and Duties**
- Provide a professional, helpful and proactive level of administrative expertise to the
- Executive Leadership Team to enhance the efficient and effective operation of services.
- Assist the Executive Leadership Team in effective delivery of projects and timely delivery of key performance indicators.
- Coordinate team meetings, external activities and stakeholder engagement.
- Prepare meeting minutes, agendas and coordinate supporting documentation and action items.
- Provide a broad range of secretarial and administrative services support to the
- Executive Directors and other senior managers as and when required.
- Provide secretarial support to committees as determined by the Chief Executive Office
- Manage travel itineraries.
- Undertake any other duties relevant to the efficient operation of the executive division as required.
- Provide leave relief and support other Executive Assistants as required to ensure the efficient operation of the Executive and Corporate Office.
- Assist in building and maintaining a detailed contract register, working directly with senior staff to obtain and present information regarding relating to procurement and contract management.
- Assist in the preparation of tender and contract documentation; Coordinate and submit consolidated reports, maintain the contract register, and submit correspondence as required.

**The following knowledge and skills are required to be demonstrated**:

- Minimum of 5 years relevant administration experience
- A self-motivated, professional approach
- Maturity and aptitude to confidentially deal with stakeholders and multiple demanding schedules
- Exceptional verbal and written communication skills
- Advanced computer literacy including an excellent working knowledge of the Microsoft office suite particularly Microsoft Word, Excel and PowerPoint
- Experience in organising and coordinating resources to achieve desired outcomes
- Demonstrate high-level problem-solving skills, coupled with the ability to work under pressure and promote an innovative workplace culture

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