Executive Officer

2 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0059544
**Location**:Parkville
**Role type**:Full time; Fixed-term until June 2024
**Department/School**:Australia India Institute
**Salary**:UOM 7 - $102,338 - $110,780 p.a. plus 17% super
- Provide high-level support to the CEO of the Australia India Institute
- Opportunity to build appreciation for activities in Australia and India among various fields
- UOM 7 - $102,338 - $110,780, 17% super, benefits and a flexible hybrid work environment

**About the Role**
This is an incredible opportunity for an experienced executive support professional to work closely with the Chief Executive Officer of the Australia India Institute, providing high-level support to help the Institute realise its ambitions and strategy. In this role, you will have the opportunity to showcase your excellent communication, organisation and stakeholder management skills, while also developing your understanding of Australia-India relations across the education, cultural and geopolitical sectors.

As the Executive Officer (EO), Leadership Support, you will be responsible for supporting the CEO in increasing the reputation and profile of the Institute, building relationships with internal and external stakeholders, and providing timely support to prepare reports, presentations and correspondence. You will also administer the hosting of special visitors and contribute to the development of the Institute's overall strategy. This role offers a challenging and rewarding opportunity to build appreciation for activities in Australia and India among various fields and make a significant impact on the Institute's success.

Your responsibilities will include:

- Prepare reports, correspondence, briefing notes and presentations for the CEO, including undertaking research and analysis.
- Provide project and operational support as part of the Institute’s team.
- Provide executive support to meetings and working groups, preparing draft agendas, distribution of papers, preparation of draft minutes and follow-up actions.
- Host special visitors from India and other countries through strategic public diplomacy engagement.

**Who we are looking for**
We’re looking for experienced executive professionals with strong interpersonal and stakeholder management skills, as well as excellent time management, organisational and planning abilities. Exceptional verbal and written communication skills are a must for success in this role.

You will also have:

- Experience in providing administrative support within a busy office environment
- Demonstrated computer skills, including advanced usage of MS Office and database programs, with an understanding of the use of social media

For further information regarding responsibilities and requirements please refer to the attached PD.

**This role requires current valid work rights for Australia.**

**Your new team - The Australia India Institute**
The Australia India Institute, established by University Council in 2008, is Australia’s leading centre dedicated to enhancing Australia-India relations. It aims to increase the public and policy importance of India as a crucial partner in Australia’s future and of Australia as a crucial partner in India’s future.

The Australia India Institute wields significant influence in reshaping and developing relations, perceptions and research opportunities between India and Australia. The Institute has developed a strong reputation in foreign policy, research, education and cultural diplomacy. Its publications, international conferences, policy dialogues, federally-funded study and fellowship programs, are building stronger India-Australia ties and have created opportunities for partnerships across key areas of the relationship.

The Institute is funded by the Australian Government, the State Government of Victoria, corporates and the University of Melbourne.

**What we offer you**
In addition to working closely with senior leaders while developing your career skills, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information check out our benefits page

**The University of Melbourne**
We’re tightly connected with community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

**Aboriginal and Torres Strait Islander Applicants**

We recognise that reconciliation is central to our purpose. For more information please visit our Reconciliati

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