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Project Administrator
5 months ago
**POSITION NUMBER**
3797
- **DEPARTMENT**
Curriculum Unit
- **ROLE TYPE**
Non-teaching
- **JOB TYPE**
Part time
- **CONTRACT**
Ongoing
- **LOCATION**
Fairfield
- **APPLICATIONS CLOSE**
06 March 2024**PROJECT ADMINISTRATOR**:
- **Part Time (0.6FTE) Ongoing Role - Annual Salary $56,788 - $61,320 + Super**:
- **Located at our heritage listed Fairfield campus, close to public transport with cafe on site**:
- **Work as part of a dynamic and creative team and expand your career**
**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.
At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.
**About the Role**:
The Curriculum Unit Project Administrator provides project support for the Curriculum Unit, and is part of a dynamic and creative team responsible for the Design and Build component of all Melbourne Polytechnic's educational offerings. This role also provides effective administrative and project support to the Curriculum Unit.
**Duties**:
- Provide administrative support for all Curriculum Unit projects in the department, including database establishment and management, organisation of meetings and events, and document preparation.
- Provide efficient use of Microsoft Office suite (e.g., Outlook, Word, Excel, SharePoint, Teams and video conferencing).
- Establish and maintain positive and beneficial working relationships with internal and external stakeholders and departments across the Melbourne Polytechnic network, providing high-level customer service and ensuring that all possible measures are taken to respond to their needs and requests in a timely fashion.
- Maintain accurate record keeping and record maintenance including databases, filing and archiving systems (electronic) to comply with Institute policy and procedures and external quality assurance requirements.
- Attend and participate in departmental and Institute professional development to upskill and maintain knowledge of legislative and internal processes.
For a full list of key responsibilities and duties, please view the **position description**.
**Skills and Experience Required**:
- Appropriate qualifications or equivalent demonstrated experience in project and administrative support roles, preferably in a tertiary setting.
- Working with Children Check (Employee).
- Demonstrated high level administrative and organisational skills, including skills in document presentation, drafting and formatting, producing excel spreadsheets, database maintenance, filing and administrative systems maintenance and high-level literacy of the Microsoft Office suite.
- Excellent written, oral and interpersonal communication skills and a demonstrated ability, commitment and attitude to effective communication and liaison with internal and external stakeholders.
- Demonstrated advanced organisational and problem solving skills, the ability to be proactive, successfully arrange priorities, meet deadlines, continually improve operational strategies and be self-motivated and flexible in responding to changing work priorities.
- Demonstrated ability to work effectively both independently and as part of a team.
- Ability to communicate professionally and maintain confidentiality.
**How to Apply**:
- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)
**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.
**Diversity and Inclusion**:
- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._
