Administration Assistant

5 months ago

Fairfield, Australia Equans Full time

Administration Assistant

**Offer ID**:

- 58831**Métier**:

- Support Functions / Admin Support**Contract type**:

- Permanent**Schedule**:

- Full-Time**Country**:

- Australia**Help Support Our Electrical and Communications Team at Equans ANZ - A proud world leader in technical services.**

Equans, a leading provider of technical services across Australia & New Zealand, and globally, is on the lookout for a dynamic and experienced Administration Assistant to join our Electrical and Communications team at our Fairfield, VIC office to complement our exceptional project support team.

The purpose of this position is to provide full-service support to the Electrical and Communication business’s day-to-fday operations including compliance of systems and processes, reporting, invoicing, and general administration.

You will have strong communications skills, sound experience producing invoices, using Microsoft Excel along with the ability to learn and pick up other computer systems and programs.

While it is preferable that you have with exposure to multi-service, facilities management and/or maintenance business, it is not required.

**About Us**

Equans is part of a global, technical services leader, and part of the Bouygues Group. Our local team of qualified technicians and support staff delivers value for customers by balancing cost, risk, and performance, while having access to a global network of experts. We design and provide customised solutions for our clients to support them in their energy, industrial and digital transitions.

With highly qualified employees across 20+ locations in Australia and New Zealand, we provide excellent technical expertise in design, installation, and maintenance, with a unique combination of skills in Mechanical, Fire Protection, AV and Electrical and Communications Services.

**What you will be doing**:

- General administration duties such as:

- Processing purchase orders.
- Liaising with suppliers, contractors, customers, and technicians.
- Management of shared in-boxes and ad hoc tasks as required.
- Providing administrative support to the project managers.
- Maintaining customer service documentation.
- Follow up on any outstanding work documentation and invoices.
- Work within customer portals.

**What we offer**:

- A talented team environment and learning experience.
- Strong and supportive leadership.
- Training provided for aspects of the role such as specialised computer systems and client portals.
- Company paid life insurance.
- Employee Assistance Program.

**What you need**:

- The ability to pick things up quickly.
- A confident and initiative-taking temperament.
- Ability to communicate with clients, colleagues, and technicians in a clear and confident manner.
- Openness to learn how to use multiple new computer systems/programs.
- Intermediate to advanced computer & MS Office skills.
- Experience with Great Plains highly desirable, but not necessary.
- Excellent written and verbal communication skills.
- Proven aptitude for managing competing priorities with successful deliverables.
- Ability to maintain high standards of customer service in a high-pressure environment.
- Superior organisational skills and attention to detail.
- Previous experience in a fast-paced administration role.
- Self-motivation & a drive to achieve desired outcomes within set timeframes.

**Next steps**:
Equans is an EEO employer, where all applicants are treated with fairness and respect and have equal access to the opportunities available.

**Place**:

- Workplace : Fairfield Australia**APPLY FOR THIS JOB OFFER**

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