Exhibitions and Loans Coordinator

3 weeks ago

Canberra, Australia The National Film and Sound Archive (NFSA) Full time

Posted: 20/03/2023- Closing Date: 02/04/2023- Salary: $77,337.00 - $81,821.00- Job Type: Temporary- Location: Canberra- Job Category: Arts, Culture,Project ManagementThe National Film and Sound Archive of Australia (NFSA) is the national collecting agency concerned with the visibility, usability, and sustainability of Australia’s audio-visual heritage. The NFSA’s mission is to collect, preserve and share the national audio-visual collection, in order for others to learn, experience and create with it.

The NFSA Exhibitions program currently has 3 x exhibition areas and is looking to expand these further into more non-traditional methods of display. This is a reflection of its diverse collection which includes film, sound, television, gaming, photographs, posters, costumes and more.

**About the role**

The Exhibitions team is seeking highly motivated applicants for an Exhibitions and Loans Coordinator role. The position is responsible for managing exhibition documentation and logistics within the Exhibitions Management System (Museum Plus), incoming exhibition loans, coordinating and assisting with the delivery of exhibition installations and supporting the objectives of the Programs and Place team.

The position is full time 36.75 hours per week, based in Acton, Canberra.

**About the team**

The newly formed Programs and Place branch comprises of Public Programs, Exhibitions, Education and Property and Security. The Exhibitions team delivers onsite exhibitions, installations, and temporary displays in the public areas of the heritage building in Acton.

The position works closely with the Public Programs and Visitor Experience team, Property and Security, Curatorial, Conservation and Collection Management teams. Working primarily onsite in Acton, some travel to the NFSA storage facilities in Mitchell, ACT is required.

**Job Details**

Under general direction from the Exhibitions Project Manager, the Exhibitions Registration Coordinator will:

- Develop, document, coordinate and deliver exhibition operations - ensuring all records are accurately entered and updated on the collection management systems.
- Manage incoming exhibition loans; this includes coordinating with Collection Management and Access staff, lenders, external contractors and preparing related documentation such as loan contracts, ensuring museum best practice principles are maintained at all times.
- Assisting with exhibition development and related collection management activities to enable effective delivery of exhibitions, displays and other interpretative projects. This includes working closely with NFSA teams, including Collection Management and Conservation to ensure safe handling of the collection, appropriate storage and security on site, location tracking, transport and installation and deinstallation.
- Liaise and coordinate the provision of services with internal stakeholders in the areas of Conservation, Curatorial, Collection Management, Digitisation, Property and Security and Access. Utilise interpersonal and communication skills and build strong stakeholder relationships.
- Assist the Exhibitions Project Manager with development of documentation, scheduling, budget monitoring and straight forward procurement,
- Perform risk assessments and mitigate risks to collections on loan including coordination of best practice loans management,
- Ensure exhibition projects consider and manage WH&S issues and that accessibility is a priority.

**Selection Criteria**

In relation to the ‘Job Details’ listed above, concisely demonstrate your skills, experience, and achievements against each of the following areas:

- Demonstrated experience in exhibitions or collection management coordination, including the development, documentation, coordination, installation, and delivery of exhibitions.
- Demonstrated experience and knowledge of collection management systems - particularly with loans, collection handling, storage, location tracking, transport, insurance, condition reporting and preventive conservation.
- Demonstrate highly developed organisational and administrative skills, including the ability to manage competing deadlines, work on multiple projects simultaneously and deliver projects to tight deadlines and work independently or with limited guidance.
- Highly developed written and oral communication skills, and the ability to liaise and negotiate effectively with people at all levels of specialisation, including external stakeholders.

**Desired Skills and Experience**:
**Preferred qualifications and/or equivalent experience**
- Tertiary qualifications in an archive, museum, gallery, heritage or a related field are preferred
- Recent relevant experience in exhibitions, institutional loans, or similar.
- Experience with Media Asset Management and Exhibition Management Systems such as Museum Plus and Mediaflex
- Proficiency with Microsoft Office Suite and data base systems

**Desirable criteria**:

- Understanding, interest

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