APS6 Executive Assistant

Found in: beBee S AU - 2 weeks ago

Canberra, Australia Randstad Australia Remote Work Freelance Full time


We are seeking executive assistant professionals at the APS6 level with a proven track record. The ideal candidate must exhibit unparalleled organizational prowess and excel at independent work. A high level of professionalism, sound judgement, discretion, and superior interpersonal skills are non-negotiable. The candidate should be equipped with robust written and verbal communication abilities, demonstrating a proficiency in engaging effectively with senior executives.

Position description:

You will play a pivotal role in providing comprehensive support to the Branch Heads. Your responsibilities will include:

  • Offering high-level administrative support to the Senior Executive Leadership team and the broader taskforce as needed.
  • Proactively assisting SES members in meeting preparation, encompassing agenda creation, briefing notes, presentations, and proficient diary management, including appointment scheduling and travel organization.
  • Engaging with stakeholders at all levels, including the Minister's Office, and providing support for general inquiries.
  • Contributing to the management of corporate functions within the team, involving the coordination and reconciliation of financial commitments for your Branch Head in accordance with policy and guidelines.
  • Drafting various documents such as correspondence, briefing notes, and reports, while coordinating the preparation and clearance of meeting papers.
  • Ensuring compliance with appropriate governance requirements for all organizational documents and processes.
  • Maintaining and updating administrative practices, systems, and procedures to enhance efficiency and service delivery.
  • Providing strategic support and advice to Taskforce SES, along with undertaking quality assurance for Taskforce products.
  • Coordinating and aligning Taskforce strategic planning and engagement, including support for planning days, showcases, and capability-building sessions.
  • Contributing to and implementing improved practices and processes both individually and as part of the broader Executive Advisory and Taskforce Coordination team.
  • Arranging meetings and overseeing logistical arrangements such as room bookings, refreshments, and escorting external stakeholders.
  • Managing the coordination of Ministerial and inter-agency engagements, including Interdepartmental meetings, Steering Committees, and other key engagements as required.
  • Playing a key role in mentoring and developing the Executive Assistant cohort.

    At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.


    skills

    Organization and time management, Communication (verbal and written), Attention to detail, Problem-solving, Multitasking, Prioritization, Professionalism, Confidentiality and discretion, Calendar management, Travel coord

    qualifications

    • no minimum

      education

      Secondary School/High School

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