Executive Assistant, Corporate Services Division

2 weeks ago

Canberra, Australia The Department of Parliamentary Services Full time

**Job Details**:
**Job Title**: Executive Assistant, Corporate Services Division

**Employment Type**:Ongoing

**Classification**: Parliamentary Service Level 5

**Closing Date**: 11:30pm AEST, Sunday 20 August 2023

**The Opportunity**:

- The Department of Parliamentary Services (DPS) is recruiting for a highly capable and driven individual as a PSL5 Executive Assistant in the Office of First Assistant Secretary, Corporate Services Division.
- DPS supports Australia’s Parliament through innovative, unified and client-focused services. The Department delivers a broad range of services and experience that enable engagement with the parliamentary process and is a custodian for Australian Parliament House which is a significant destination for citizens and international visitors alike.
- The Corporate Services Division provides a diverse range of services which include corporate, administrative and strategic functions across the Department. These services include traditional corporate functions such as risk, governance, legal, human resources. The role also has accountability for parliamentary engagement including visitor experience, catering and events management.

As an Executive Assistant you will provide a wide range of high-level administrative services and support to the First Assistant Secretary, Corporate Services Division. The role will involve, but not limited to, coordination of meetings and events, monitoring and responding to incoming communications, procurement activities and managing office operations.
-

**Who we are looking for**:

strong customer service and interpersonal skills
- excellent coordination skills, including the ability to meet deadlines and manage priorities
- demonstrated ability to establish successful working relationships with a range of stakeholders
- demonstrated ability to maintain confidentiality and exercise discretion
- high level organisational and communication skills.

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a security clearance at Negative Vetting Level 1.
- Experience as an Executive Assistant or similar office management roles is desirable.

**Duty Statement**:
**Classification**:Parliamentary Service Level 5
**Immediate supervisor**:First Assistant Secretary, Corporate Services
- Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:

- 1. Provide high level administrative support directly to the First Assistant Secretary.

3. Draft correspondence which may involve conducting research and input from other areas.

4. Coordinate meetings and provide secretariat support as required. This includes drafting agendas, taking minutes, preparing meeting papers, and keeping accurate meeting records.

5. Provide financial management support through credit card reconciliation, travel arrangements, stationary orders, processing invoices, and other simple procurement activities as required.

6. Manage office systems and records using Microsoft Office, PDMS and Content Manager 10.

8. Liaise with key internal and external stakeholders to build strong relationships across the department and with other
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**How to apply**:

- Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
- Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

**Our purpose and values**:

- We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
- Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
- Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences - all made possible by our people, who are active participa

  • Executive Officer, Corporate Services Division

    2 weeks ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Job Details**: **Job Title**: Executive Officer, Corporate Services Division **Employment Type**:Ongoing **Classification**: Parliamentary Executive Level 1 **Closing Date**: 11:30pm AEST, Sunday 20 August 2023 **The Opportunity**: - The Department of Parliamentary Services (DPS) has a vacancy for a high performing Executive Officer to join the Office...

  • Executive Officer, Corporate Services Division

    2 weeks ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Job Details**: **Job Title**: Executive Officer, Corporate Services Division **Employment Type**:Ongoing **Classification**: Parliamentary Executive Level 1 **Closing Date**: 11:30pm AEST, Sunday 20 August 2023 **The Opportunity**: - The Department of Parliamentary Services (DPS) has a vacancy for a high performing Executive Officer to join the Office...

  • First Assistant Secretary, Corporate Services

    1 month ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Who we are looking for?**: - The Department of Parliamentary Services (DPS) is hiring for the position of First Assistant Secretary (SES Band 2) - Corporate Services Division. DPS supports Australia’s Parliament through innovative, unified and client-focused services. The Department delivers a broad range of services and experience that enable...

  • Assistant Director

    1 month ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: - **Federal Government Assignment**: - ** Contract Term: 12 months**: - ** Flexible Locations - Braddon-ACT, Geelong & Richmond - VIC, Adelaide - SA**: - ** Hybrid / Flexible working arrangements provided**: - ** Daily Rate: $602.55 plus Superannuation** **About the Organisation** Our Federal Government client aims to support a...

  • Executive Officer, Economic Division

    3 weeks ago

    Canberra, Australia Australian Government Full time

    Location: Barton, ACT Application Closing Date: 10-Jun-2024 **by 11:30pm AEST** **Classification** APS Level 6 ($94,715 - $106,438) **Employment Type** Ongoing & Non-ongoing (for an initial period of up to 12 months) Where a non-ongoing specified term is offered, this would be for an initial period of up to 12 months, with possibility of extension up...

  • Executive Officer, Security Division

    2 weeks ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Job Details**: **Job Title**: Executive Officer, Security Division **Employment Type**:Ongoing **Classification**: PEL 1 **Closing Date**: 11:30pm AEST, [Recruitment insert closing date] **The Opportunity**: - The Department of Parliamentary Services (DPS) is recruiting for a high performing Parliamentary Executive Level 1 Executive Officer to join...

  • First Assistant Secretary, Security Division

    2 weeks ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Employment Type**:Ongoing **Classification**: Senior Executive Service Band 2 **Closing Date**: 11:30pm AEDT, 17 April 2024 **The Opportunity**: The Department of Parliamentary Services (DPS) is recruiting a high performing (Senior Executive Service Band 2, First Assistant Secretary, Security Division) to lead the Security Division. The Security...

  • First Assistant Secretary, Security Division

    1 month ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Employment Type**:Ongoing **Classification**: Senior Executive Service Band 2 **Closing Date**: 11:30pm AEDT, 17 April 2024 **The Opportunity**: The Department of Parliamentary Services (DPS) is recruiting a high performing (Senior Executive Service Band 2, First Assistant Secretary, Security Division) to lead the Security Division. The Security...

  • Assistant Secretary, Corporate Operations

    2 months ago

    Canberra, Australia The Department of Parliamentary Services Full time

    **Who we are looking for**: - The Department of Parliamentary Services (DPS) is recruiting for a high performing branch head (Senior Executive Service Band 1, Assistant Secretary) to lead the Corporate Operations Branch. DPS comprises over 1,000 staff that support the Parliament of Australia through innovative and client-focussed services. The Department...

  • Aps6 Executive Assistant

    4 days ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: This Federal Government department is seeking an **APS6 Executive Assistant** to join the team in a permanent position. The **APS6 Executive Assistant** works to the needs of the executive within the Department. They are able to quickly build a successful partnership with their supervisor by using their emotional intelligence and...

  • Executive Officer to The Head of Division

    3 weeks ago

    Canberra, Australia Department of Industry, Science, Energy & Resources Full time

    All Locations - Canberra, Sydney, Darwin, Brisbane, Hobart, Melbourne, Perth, Adelaide - Applications close 18 Feb 2024 **About the Department**: The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all...

  • Aps4/5 Executive Assistant

    3 days ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: We are seeking an experienced **APS4 or 5 Executive Assistant** to join this Federal Government department. **The Opportunity**: The Humanitarian Division leads the Australian Government’s responses to international humanitarian crises. The goal of HPD’s work is to save lives, alleviate suffering and enhance human dignity during...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia Australian Government - Department of Education Full time

    APS Level 4 - Canberra, ACT - $75,996 - $81,274 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **About the Corporate and Enabling Service Group** The Corporate and Enabling Services Group...

  • Aps5 Executive Assistant

    5 days ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: We are seeking an **APS5 Executive Assistant** for this Federal Government department for a 6 month contract with the option to extend for another 12 months. **About the department**: In late 2020, as part of Busting Congestion for Agricultural Exporters the Trade Reform and Digital Trade Initiatives divisions were established to...

  • El1 Assistant Director Executive and Corporate

    2 weeks ago

    Canberra, Australia Talent International Full time

    **Job Details**: **Location** Canberra **Salary** AU$0.00 - AU$602 per day + Super **Job Type** Contract **Ref** BBBH101501_1683269754 **Contact** Connie Tong **Posted** 10 minutes ago - **Contract Term: 12 Months plus possible extension option**: - ** Hybrid working option (2 days flexible working arrangement per week)** Our client is seeking...

  • Executive Assistants

    2 months ago

    Canberra, Australia Australian Communications and Media Authority Full time

    We want to hear from you if you are highly organised and motivated, with an ability to solve problems and work under limited direction. - Canberra - APS 5 Min - $79,557 Max $85,899 We are seeking highly motivated Executive Assistants with exceptional organisation skills and a flair for communication to join our team. This is an exciting opportunity to work...

  • Executive Assistant

    2 months ago

    Canberra, Australia ACT Government Full time

    As the Executive Assistant to the Coordinator General for Climate Action and the Head of the Better Regulation Taskforce, you will be a strong collaborator with great attention to detail and a demonstrated ability to ensure the delivery of high-quality administrative, strategic, and operational support to the Office for Climate Action and the Better...

  • Aps5 Executive Assistant

    2 months ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: This Federal Government department is seeking an The People, Communication, Parliamentary and Governance Division is seeking results-oriented, highly organised **APS5 Executive Assistant** to provide administrative and operational support to Senior Executive Service (SES) officers within the division. Under limited direction, the ...

  • Aps5 Executive Assistant

    2 weeks ago

    Canberra, Australia DFP Recruitment Services Full time

    **Job description**: This Federal Government department is seeking an The People, Communication, Parliamentary and Governance Division is seeking results-oriented, highly organised **APS5 Executive Assistant** to provide administrative and operational support to Senior Executive Service (SES) officers within the division. Under limited direction, the ...

  • Executive Assistant

    3 weeks ago

    Canberra, Australia Australian Government Clean Energy Regulator Full time

    Canberra Based - Ongoing/Non-Ongoing - Scheme Support Executive **About the Division**: The Scheme Support Division supports the agency and our Scheme Operations Division as part of our progression as a modern, efficient, and effective regulator. The division is made up of four branches: - Policy Markets and Data Branch - Compliance Branch - RET Branch -...