Executive Assistant

2 months ago

Canberra, Australia ACT Government Full time

As the Executive Assistant to the Coordinator General for Climate Action and the Head of the Better Regulation Taskforce, you will be a strong collaborator with great attention to detail and a demonstrated ability to ensure the delivery of high-quality administrative, strategic, and operational support to the Office for Climate Action and the Better Regulation Taskforce. The position also supports the Executive Branch Manager, Office for Climate Action, and the Corporate Services team.

**As an ASO5 Executive Assistant, under limited direction from a member of the Division’s Executive, working across the Policy and Cabinet Division you will;**
- Provide a range of high level confidential administrative support functions to Executives including diary management, arranging and scheduling appointments and meetings, meeting paper management, managing telephone calls, and ensuring correspondence and enquiries are dealt with promptly and efficiently.
- Provide a liaison point between the Executive’s office and other areas of the Agency and other ACT Government agencies across a range of matters, including fostering and supporting positive and productive relationships with all areas of ACT Government
- Arranging travel and accommodation for the Executive and the team and prepare reconciliation of corporate credit card. Update, review and maintain QBT profiles attached to the Policy and Cabinet division.
- Process a range of Human Resources actions for the Executive and team, including advertising and recruitment, temporary contracts and HDA arrangements, organisation of recruitment rounds, scheduling interviews, processing outcomes, onboarding/offboarding staff and arrangement of office equipment and maintaining the asset register.
- Coordinating payments and ensuring quality assurance of office accounts, including staff reimbursements and studies assistance.
- Ensure that highly sensitive matters and files are organised, handled, and stored appropriately in accordance with records management policies.
- Develop and maintain a suite of standard operating procedures to imbed good governance across the Executive Assistant cohort.
- Model a standard of excellence for Executive Assistants across the division.

This position is an activity-based office environment where staff do not have allocated desks.

The ACT Public Service supports workforce diversity and is committed to creating an inclusive workplace. As part of this commitment, Aboriginal and Torres Strait Islander peoples, people with disability, culturally and linguistically diverse people and those who identify as LGBTIQ+ are encouraged to apply. Hear about CMTEDD from some of our staff.

**Eligibility/other requirements**:

- Demonstrated organisational skills of a high order, focusing on the ability to plan and prioritise an Executive’s work activities. Being able and willing to manage competing priorities to meet timeframes in a fast-paced and busy environment.
- Excellent written communication skills including the ability to draft less-complex responses to correspondence and communications material.

***

**Note**:This is a temporary position available from 17 April to 25 August 2023 with the possibility of extension. This position is available to ACT Government officers and employees only.

**How to apply**:Interested applicants should submit a two-page pitch with your curriculum vitae and the contact details of at least two referees.
The pitch should indicate your capacity to perform the duties and responsibilities outlined in the Position Description and outline how your abilities, experience and qualifications make you the best person for this role.

***

**Applications should be sent to the contact officer.**

LI-DNI

**Note**:
This position is available to ACT Government officers and employees only.

**Career interest categories**:
Administration and Governance

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