Aps6 Executive Assistant

5 months ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
This Federal Government department is seeking an
**APS6 Executive Assistant** to join the team in a permanent position.

The
**APS6 Executive Assistant** works to the needs of the executive within the Department. They are able to quickly build a successful partnership with their supervisor by using their emotional intelligence and utilising knowledge of the executive’s individual preferences. They are accountable, under general supervision and direction, to perform a range of administrative support work, within a reasonably fast-paced environment. They will have the ability to quickly attain an understanding of, and be compliant with, relevant legislative frameworks, government decision-making processes and policy requirements.

The Executive Assistant will provide a range of high level administrative support services, which includes, but is not limited to:

- Manage complex telephone enquiries and independently respond to internal and external queries requiring analysis.
- Independently manage competing demands, establish or renegotiate priorities and adapt flexibly to meet objectives, including monitoring and tracking, incoming documents and correspondence to ensure appropriate taskings are triaged and actioned accordingly.
- Provide quality assurance (including proof reading, editing and drafting) of documents such as briefs, minutes and other advice in accordance with departmental guidelines.
- Provide administrative support in a timely manner, including but not limited to, preparation, printing, collating and coordinating documents and other briefing material.
- Manage and undertake corporate functions including human resources, property and financial activities.
- Develop appropriate systems, procedures and controls to improve quality, efficiency and presentation of work within the Division.
- Undertake research and analysis, exercise sound professional judgement and use a common-sense approach when dealing with issues, problems, confidential and sensitive matters, ensuring diplomacy and discretion.
- Proactively assist, pre-empt, react quickly and flexibly to any changes in the executive’s schedule, including rescheduling to achieve the required outcomes.
- Screening telephone calls and referring matters to relevant business areas.
- Under broad direction, prepare meeting materials, correspondence, presentations and minutes, including the administration of critical, confidential and sensitive information.
- Management and maintenance of records management functions to ensure records are accurate, complete and are managed in accordance with departmental policy.
- Manage the Division by purchasing corporate stationery and office supplies, updating and regularly distributing contact lists, and undertaking other administration tasks and ad hoc activities for the executive as required.
- Diary management, including prioritising time and drawing attention to matters of importance.
- Manage travel arrangements, accommodation and supporting documentation, including acquitting corporate travel cards.
- Arrange and coordinate meetings with internal and external stakeholders, including managing venue bookings, audio visual equipment and other meeting resources as required.
- Liaise with stakeholders and assist with the resolution of complex and/or sensitive policy, project or operational issues, responding to their needs and expectations as required.
- Attend internal and external EA networking events/conferences.

**Qualifications and Experience required**:

- Demonstrated knowledge of and experience in an Executive Assistant role, or similar.
- Ability to use your judgement and initiative to solve problems.
- Strong attention to detail with the ability to carrying out tasks thoroughly and with accuracy and consistent high-quality.
- Excellent written and verbal communication skills with the ability to liaise, collaborate, build and maintain strong relationships with a range of stakeholders.
- Superior ability to self-organise, prioritise and manage time effectively. Strong knowledge of Microsoft office suite.
- An ability to produce quality work within short timeframes and with competing priorities.

**Essential requirements**:
Must be an Australian citizen and hold a minimum Basline security clearance.

If you are interested in this role, please

Note: You may be required to provide evidence of your COVID-19 vaccination status.

  • APS6 Executive Assistant

    3 months ago

    Canberra, Australia SOS Recruitment Full time

    Job Description APS6 Executive Assistant 3-6 month contract | Canberra Location | $61.08 - $68.68 per hour plus 11.5% superannuation | NV1 Clearance Required OVERVIEW Our Federal Government client is currently seeking an experienced Executive Assistant to join their team at the APS6 level. Within this role you will work very closely with senior members...

  • Aps6 Executive Assistant

    5 months ago

    Canberra, Australia Capital Recruit Full time

    18 month non ongoing or S26 transfer with view to permanency - $87,000 - $98,000 + 15.4% superannuation p/a - Flexible/hybrid working available **The organisation** **The role** As the APS6 Executive Assistant reporting directly to the SES Band 2, you will: - Provide well organised, professional and comprehensive administrative support to the SES Band 2 -...

  • Expression of Interest

    5 months ago

    Canberra, Australia Onpoint 365 Full time

    Located in Canberra. - Current or previous NV1 or NV2 is desirable. **APS6 Executive Assistant** - Expression of interest_ - **Located in Canberra.**: - **Current or previous NV1 or NV2 is desirable.** **About us**: We are an Indigenous owned Recruitment Agency located in Canberra that provides Contract workers to the Australian Federal...

  • Aps6 Executive Assistant

    5 months ago

    Canberra, Australia SOS Recruitment Full time

    6-month contract with possibility of extension| Canberra Location | $61.08 - $68.68 per hour plus 11% superannuation | NV1 clearance required **OVERVIEW** Our Federal Government client is currently seeking an experienced Executive Assistant to join their team at the APS6 level. Within this role you will work very closely with the senior members of the...

  • Aps6 Secretariat

    5 months ago

    Canberra, Australia Capital Recruit Full time

    6 month Non-Ongoing contract - Baseline security clearance required - Avoid the traffic in a location just outside the City **APS6 Secretariat.** **The Organisation**: Federal Government Agency **The Role**: APS6 Secretariat 6 month non-going contract - The position will provide Secretariat support - The role includes organising meetings, liaising with...

  • Aps6

    2 months ago

    Canberra, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading We are recruiting a **Senior Policy Officer** to support a high-performing team on several key policy projects. In this role, you'll engage with internal and external stakeholders, organise meetings and draft critical briefings for senior executives and the Minister. This is a fantastic opportunity...

  • Aps6 - Executive Assistant to Deputy Secretary

    1 month ago

    Canberra, Australia Australian Department of Infrastructure and Regional Development Full time

    **Detail** **Description** **Position title**: Executive Assistant to Deputy Secretary **Classification**: APS6 **Employment Type**: Ongoing **Division**: Infrastructure Group **Branch/Section**: Deputy Secretary Office **Location**: - We want to recruit the best people to our Group, however the operational requirements of this role are location...

  • Aps6 Project Officer

    5 months ago

    Canberra, Australia On Q Recruitment Full time

    Contract position - APS6 role - Canberra based **The role** Within this position, you will be supporting briefs, project reporting, and looking after procurement activities. No day will be the same. Strong stakeholder engagement with Commonwealth departments within state environment regulators and other agencies will be a part of the everyday function of...

  • Aps6 Divisional Coordinator

    5 months ago

    Canberra, Australia Hudson Australia Full time

    Initial 6 month contract with strong potential for a long term engagement! One of Hudson's key Government clients is looking for an experienced, high performing APS6 Divisional Coordinator. You will be working within a Branch responsible for providing strategic policy advice and delivering programs that support the delivery of communications services to all...

  • Executive Assistant

    5 months ago

    Canberra, Australia HAYS Full time

    Multiple Executive Assistant roles within the Australian Public Service - APS4 - APS6 **Your new company** The Hays Public Sector Strategy and Support Team, are working on a number of high profile Departments and Agencies within the Australian Public Service, to supply experienced and skilled Executive Assistants to join high profile and established...

  • Policy - Aps6 and El1

    5 months ago

    Canberra, Australia Hudson Australia Full time

    APS6/EL1 Policy Officers Labour hire, Non-ongoing, S26 transfers are all options, you choose! If you have skills and experience in either policy reform implementation and planning, organising stakeholder engagement or drafting of advice to Government please call Amanda Cox 0412 952 766 to find out more! **You will put your skills and experience to good...

  • Aps6 and El1 Officers

    5 months ago

    Canberra, Australia Hudson Australia Full time

    If any of the following opportunities align with your skills and expertise, we encourage you to apply: - Procurement and Contract Management - Policy/Legislation - Grant Program Governance and Administration - Program Management Hudson is assisting a Federal Government Agency department in sourcing suitable APS6 and EL1 contractors with strong written and...

  • Aps6 Procurement Officer

    5 months ago

    Canberra, Australia HAYS Full time

    You must be an **Australian citizen** to work for the **Federal Government of Australia.** You must have, or be able to attain, a minimum **Baseline Security Clearance.** **Your new company** A Federal Government Agency based in Canberra. **Your new role** Your new team needs a permanent APS6 Procurement Officer who has extensive experience working...

  • Aps6 Fraud Investigator

    5 months ago

    Canberra, Australia Talent International Full time

    australia australian capital territory contract up to au$60.26 per hour + super- **APS6 Fraud Investigator - Federal Government role**: - **Contract Term: Initial 12 Months contract + possible extension.**: - **Deakin Office location with flexible working option available** **About the Role** The APS6 Fraud Investigator (Labour Hire) is required to...

  • Aps6 Fraud Investigator

    5 months ago

    Canberra, Australia Talent International Full time

    australia australian capital territory contract up to au$60.26 per hour + super- **APS6 Fraud Investigator - Federal Government role**: - **Contract Term: Initial 12 Months contract + possible extension.**: - **Deakin Office location with flexible working option available** **About the Role** The APS6 Fraud Investigator (Labour Hire) is required to...

  • El1 Assistant Director Cyber Risk and Aps6 Cyber

    5 months ago

    Canberra, Australia Hudson Australia Full time

    An opportunity has become available for an experienced and knowledgeable **EL1 Assistant Director of Cyber Engagement** and an **APS6 Cyber Security Specialist** to join our client's busy and growing team. This is a great opportunity to join a large department with a strong cyber team operating in an interesting and dynamic project environment. **EL1...

  • Aps6 Regulatory Officer

    2 weeks ago

    Canberra, Australia Hudson Australia Full time

    This pay rate is inclusive of mandatory 25% casual loading **APS6 Regulatory Officer** **Location: Flexible (Nationwide)** Are you ready to play a key role in the dynamic and essential aviation sector? As an APS6 Regulatory Officer, you'll be at the forefront of regulatory compliance, airport planning and development, helping to shape the future of...

  • Aps5/aps6 Policy Officers

    5 months ago

    Canberra, Australia HAYS Full time

    Exciting opportunity for an experienced APS5 or APS6 Policy Officer **Your new company** This large Federal Government Department is seeking an APS5 and an APS6 Policy Officer for a labour hire contract until the end of the financial year with a possibility of an extension. **Your new role** In this role, you will work in a team environment to assist in...

  • Executive Assistant to Senior Executive Officers

    2 weeks ago

    Canberra, ACT, Australia SOS Recruitment Full time

    Job OverviewSOS Recruitment is seeking an experienced Executive Assistant to join their team at the APS6 level. In this role, you will work closely with senior members of the division to deliver high-profile priorities for the division and wider department.Your ResponsibilitiesProvide complex administrative services, advice, and support to senior executive...

  • Finance Business Partner

    5 months ago

    Canberra, Australia Australian Government Full time

    APS Level 6 - Canberra, ACT - $98,105 - $107,880 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** The role of the Finance Business Partner (APS6) is to deliver customer focused,...