Aps5 Executive Assistant

4 weeks ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
We are seeking an
**APS5 Executive Assistant** for this Federal Government department for a 6 month contract with the option to extend for another 12 months.

**About the department**:
In late 2020, as part of Busting Congestion for Agricultural Exporters the Trade Reform and Digital Trade Initiatives divisions were established to develop and deliver the vision and strategy for agricultural exports, and to co-ordinate the range of the export business and digital reform programs that are currently underway. At the heart of this reform package is the modernisation of export systems by building Digital Services to Take Farmers to Markets.

**The role**:
They are seeking an experienced and talented EA will work with the First Assistant Secretary, Digital Trade Initiatives and to also support the Principal Director of Digital Strategy Branch. This is a great opportunity for anyone who may be looking to further their EA career within a leading edge division that is focused on Digital Transformation and the wider modernisation of the department.

Further, an ability to look ahead and back over incoming correspondence and actions and ensure the FAS is advised with sufficient time and in priority order to respond to all necessary actions and deadlines for the rolling two weeks ahead, and on a daily basis, and to collate and prepare papers and other materials necessary for this and any upcoming meetings.

This is an exceptional opportunity to work with a rapidly expanding division on ground-breaking initiatives that will revolutionise Trade Group will deliver Digital Services to Exporters and the Divisions that underpin this.

**The responsiblities and attributes**:
A self-starting, efficient and determined individual to support this important function of the Digital Transformation program
- Providing high level administrative and coordination support, including managing and organising meetings, briefings and events and anticipating and managing competing commitments
- Preparing responses to routine and more complex matters, coordinating divisional responses, tracking ministerial workflow, collation and follow up of information and tracking of work to ensure deadlines are met
- Administering finance support including advising, arranging and reconciling travel in line with the department’s travel policy for Senior Executives
- Undertaking quality control of all incoming and outgoing documentation
- Developing and maintaining professional relationships with various stakeholders at all levels across the department, the Minister’s Office, other senior government officials and external organisations
- Using your experience to provide guidance to build capability
- Undertaking a broad range of corporate and administrative support functions across the division.

**Knowledge and experience**:
Note: You may be required to provide evidence of your COVID-19 vaccination status.

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