Executive Officer, Corporate Services Division

3 weeks ago

Canberra, Australia The Department of Parliamentary Services Full time

**Job Details**:
**Job Title**: Executive Officer, Corporate Services Division

**Employment Type**:Ongoing

**Classification**: Parliamentary Executive Level 1

**Closing Date**: 11:30pm AEST, Sunday 20 August 2023

**The Opportunity**:

- The Department of Parliamentary Services (DPS) has a vacancy for a high performing Executive Officer to join the Office of the First Assistant Secretary, Corporate Services Division.
- DPS supports Australia’s Parliament through innovative, unified and client-focused services. The Department delivers a broad range of services and experience that enable engagement with the parliamentary process and is a custodian for Australian Parliament House which is a significant destination for citizens and international visitors alike.
- The Corporate Services Division provides a diverse range of services which include corporate, administrative and strategic functions across the Department. These services include traditional corporate functions such as risk, governance, legal, human resources. The role also has accountability for parliamentary engagement including visitor experience, catering and events management.

The Executive Officer will work directly to the First Assistant Secretary and collaborate extensively with the Offices of the Deputy Secretary and Secretary. The role plays a key part in managing the communication flow of information, advice and direction in and out of the First Assistant Secretary’s office. They will contribute to the development of ongoing work practices, undertake projects for the First Assistant Secretary, manage finance and procurement processes and review written briefs and other formal documentation.

**Who we are looking for**:

- To succeed in this role you will have:

- strong verbal and written communication skills
- demonstrated ability to research and prepare formal and sensitive documentation
- sound judgement, stakeholder management and the ability to anticipate emerging issues are all crucial to operating effectively in the role.
- demonstrated ability to show initiative and provide sound business solutions to identified issues
- highly developed communication and stakeholder engagement skills.

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a security clearance at Negative Vetting Level 2.
- Experience as an Executive Officer or similar office management roles is desirable.

**Duty Statement**:
**Classification**:Parliamentary Executive Level 1
**Immediate supervisor**:First Assistant Secretary, Corporate Services
- Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Executive Level 1 classification. The duties will include, but are not limited to, the following:

- 1. Provide high level coordination and management of Corporate Services Division workload including:

- Providing advice and support across Divisional projects and business as usual activities
- Lead projects and initiatives on behalf of the First Assistant Secretary
- communication updates to staff across the Division
- coordination of the Division’s innovation and culture change initiatives
- ensure compliance of relevant DPS administrative and governance frameworks
- act as the point of contact with stakeholders and work collaboratively with business areas to ensure information provided to the First Assistant Secretary is on time and of a high quality.
- manage assets, finance and procurement within the Division
- manage accommodation and seating requirements
- 2. Research and prepare advice, coordinate information and reports on a diverse range of topics and assist sections with ad hoc projects and special tasks.
- 3. Contribute to the ongoing development of efficient and effective work practices across the Division generally and ensure consistency in meeting the requirements of the First Assistant Secretary’s Office.
- 4. Work collaboratively with the Office of the Secretary, Office of the Deputy Secretary and as a team member of the Division. Provide quality assurance on briefs and correspondence from the First Assistant Secretary, Deputy Secretary, Secretary, Presiding Officers and other senior stakeholders.
- 5. Assist in managing the workflow and preparation of correspondence, reports, Senate Estimates briefs, Questions on Notice responses and other ad hoc documents.
- 6. Lead and contribute to projects to support the achievement of organisation level strategic and operational objectives.
- 7. Other duties as requested.
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**How to apply**:

- Please upload a pitch (1000 words maximum) describing how your skills and experience would contribute to the role and work of the department.
- Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the

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