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Executive Assistant

4 months ago

Canberra, Australia Australian Government Clean Energy Regulator Full time

Canberra Based
- Ongoing/Non-Ongoing
- Scheme Support Executive

**About the Division**:
The Scheme Support Division supports the agency and our Scheme Operations Division as part of our progression as a modern, efficient, and effective regulator. The division is made up of four branches:

- Policy Markets and Data Branch
- Compliance Branch
- RET Branch
- Digital Services Branch

Our key functions include assessing potential participants in our schemes, upholding the integrity of Australia’s national emissions units registry and REC registry systems, delivering the agency’s compliance, monitoring and audit functions, leading policy design and implementation, resolving complex issues, and sharing scheme market and data analysis.

Our operating philosophy is based on building trust by making realistic promises and being accountable for consistently delivering on them.

**Role responsibilities and duties**:
**Executive Assistant (Ongoing and Non-ongoing)**

This position is the Executive Assistant to the Executive General Manager (EGM) of the Scheme Support Division. We are looking for a high-performing APS4 or APS5 Executive Assistant (or equivalent outside the agency) to support the Scheme Support Division’s Executive General Manager.

We are seeking applicants with:

- Excellent communication skills (both written and verbal) with an ability to proactively develop and maintain positive working relationships with internal and external stakeholders.
- Effective time management and coordination skills to manage multiple projects or tasks within changing priorities
- Strong problem-solving, organisation skills and high attention to detail.
- Proven ability to work autonomously, demonstrate initiative, judgement and discretion.

**Duties**
- Effective diary management and coordination including but not limited to travel, meetings, papers and events.
- Administrative support including but not limited to:

- taking minutes for meetings, preparing meeting documents and logistics associated with arranging meetings.
- quality control of documents, including checking for accuracy and ensuring documents are ready for review.
- ad hoc administrative tasks and projects that support agency objectives such as maintaining divisional processes, organisation charts, mailing lists, leave schedules, ordering stationery.
- drafting basic correspondence as required.
- coordinating meetings with staff, stakeholders ensuring your EGM has all information required.
- Building and nurturing productive working relationships with key stakeholders including:

- The divison’s Executive Officer to coordinate the clearance of the division’s inputs in corporate activities including reporting, HR, finance and planning.
- Agency executive assistants, finance, communications and IT
- Provide leadership, mentoring and support to the Division’s executive assistants.
- Financial management in TechOne including executive travel, purchasing and paying relevant accounts.
- Arranging travel and accommodation for executives and staff.

**Qualifications/experience**:
**Essential**
- Tertiary qualifications in economics.

**Highly Desirable**
- Tertiary qualifications in commerce or business.
- Practical experience in and/or knowledge of climate change and energy.
- The intellect to lead the development of practical, creative and achievable solutions to new policies and carbon market challenges, and advocate for them effectively.
- Strong commercial acumen with the ability to scan the horizon for economic and market innovations and trends and link to performance of the carbon markets and schemes administered by the agency.
- A track record of being a strong networker and able to build relationships.
- Strong research, analytical and quantitative skills and experience working with large data sets and presenting insights in an accurate, timely and engaging way.
- Excellent written and verbal communication and presentation skills that are succinct and persuasive.
- Experience as an inspiring leader, capable of mentoring, coaching and developing others including building economic and commercial skills within your team and across an organisation.

**Applications will close 11:30pm (AEDT), 22/01/2023