Portfolio Coordinator

3 months ago

Sydney, Australia Westpac Banking Corporation Full time

Portfolio Coordinator
- Permanent Opportunity
- Hybrid Working Model
- Sydney based role currently 2-3 days per week in office
- Provide Portfolio coordination support to the Head Of and team across Information Security Strategy Portfolio (ISSP)

**How will I help?**

As a Portfolio Coordinator, you will be accountable for supporting the Head of Information Security Strategy Portfolio (ISSP) and team by providing a wide range of professional administrative, operational, project and business support. Your role will interact with a broad range of employees, from senior executives to internal stakeholders requiring exceptional organisational, customer service and an adaptable interpersonal style.

Information Security Strategy Portfolio (ISSP) is the security project delivery arm of Information Security Group (ISG) and sits in the Technology Transformation Team of the Technology division. We deliver stronger cybersecurity capabilities to actively reduce risk, address deficiencies and support sustaining Cyber Risk within appetite

**Key responsibilities include**:
**Provide Portfolio coordination support to the Program Manager and Snr Project Manager across ISSP**
- SharePoint / Confluence/ teams administration, including developing and managing functionality and pages
- Program communications support, including facilitating workshops, induction sessions, training sessions and development of presentation documents
- Coordination of governance meeting logistics and preparation. (eg: PCG, SteerCos, BSR)
- Consolidating weekly approval and expense requests, with supporting documentation, following through with outcomes and system approvals as required
- Monitoring compliance requirements and supporting teams to ensure completion in a timely manner
- Support of calendar management (including Forward planning)
- Document Management: Keep important documents organized and easily accessible with appropriate secure access.

**General administration and ad hoc activities**
- Implementation and communication of administrative policies and processes
- Keep team distribution lists and team data sheets current
- Program / Project coordination support for the ISSP portfolio.
- Assistance in the development of templates and work documents for the program team.
- Ad hoc projects or reporting as requested by Program Manager and Project manager

**Networking and Working Relationships**
- Maintain a support network amongst the Portfolio stakeholders.
- Support ISSP communities of practice as required

**What's in it for me?**

You'll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Up to 5 years of experience in project or portfolio coordination role, with proficiency in Westpac systems and processes including PHQ, Coupa, eAcademy, UAR, timecard, and IT Store requests.
- An understanding of expenditure and accounts payable concepts (WBC processes, policies, and procedures an advantage)
- A high attention to detail with excellent forward planning, problem solving, prioritisation, and organisation skills
- Competent MS Office skills and proficient in relevant business unit computer systems
- Ability to liaise with all levels of staff and external clients
- Good oral and written communication skills
- Forward planning and organising skills
- Influencing, ability to prioritise & negotiating skills
- Sound analytical skills and the ability to distinguish between critical and non-critical issues while collaborating with others to achieve outcomes
- Attention to detail

**What's it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other's passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We'll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.

As an equal oppor

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