Administration Assistant

4 weeks ago

Port Melbourne, Australia Toyota Full time

Oh what a feeling

We are so much more than just the sum of our parts. Our strength comes from working together, sharing ideas to always find new ways to progress. Together, we are Toyota.

At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs and our annual Women’s Conference.

Together, we are Toyota.

Toyota Motor Corporation Australia is well-recognised for offering:
- Flexible hours and workspaces, with a hybrid of working from home and in the office- Genuine Career Development plans, Promotions and Rotations Program and study assistance- 14 weeks paid primary carers leave & 4 weeks paid parental leave for secondary carers- Wellness facilities - free onsite gym & Employee Assistance Program- 5 days paid domestic and family violence leave- 13% superannuation & a yearly contribution to your private health insurance worth over $1800- Paid volunteer days to support your community- Free onsite primary school holiday program- Partially or Fully Subsided Motor vehicle

Toyota’s pathway to a sustainable future:
We’re heavily invested in sustainability, and our ambition is to achieve zero emissions by 2050. We are working towards a future where we look out for our planet, enriching lives with the safest and most responsible way of moving.

We are developing a range of sustainable mobility services and transportation solutions to better help you and our planet: from battery electric vehicles to remote-controlled robotics and KINTO, a car sharing and car rental service.

What you’ll contribute to

The Administration Assistant - Franchise Planning is primarily responsible for assisting with the Toyota and Lexus Dealer agreement and security processes in accordance with TMCA risk management policies, to ensure that TMCA Legal and Compliance obligations are maintained.

The role is part of the Southern and Central Division, which is responsible for planning, coordination and execution of market representation, Dealer standards, Dealer business operations and compliance activities to bullet proof the Dealer network and contribute to achievement of sales volume, market share and profitability objectives.

This is a Max Term role until December 2024 and is a based in Port Melbourne.

How you’ll make an impact- Contribute to the implementation and maintenance of agreed Franchise Planning processes and procedures to achieve roll-out of dealer contract objectives.- Support the Franchise Planning Coordinator with preparation of documents & letters, by gathering, sorting and organising details from various areas required to compile agreements.- Update dealer registers documentation to ensure that any changes in systems, processes and procedures are documented accurately.- Gather and summarise information and data; prepare and distribute agreements, to ensure sound decision making based on accurate and timely information.- Liaise with internal or external customers in order to resolve queries and issues.- Help to maintain tracking reporting systems to provide the business with accurate and timely information to support planning, budgeting and forecasting activities.

Your attributes - If you’ve got one or more, we’d love to hear from you- Secondary school and 1-3 years’ experience in relevant positions- Experience in Microsoft Outlook, Word and Excel- Understanding of the importance of confidentiality

Life at Toyota & What we offer you

We pride ourselves on a work culture that supports and rewards people. From development programs to recognition programs, we make sure everyone at Toyota Australia lives their best possible life. After all, our people are our greatest assets.

You’re welcome to find out more by visiting our careers page:
- We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. When you apply, please tell us the pronouns you use._

We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women; check out our benefits directly at WORK180.

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future.

Primary Location

Port Melbourne - 155 Bertie Street

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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