Executive Assistant

2 weeks ago

Sydney, Australia Visa Full time

**Company Description**
At Visa, our purpose is to uplift everyone, everywhere by being the best way to pay and be paid.

We are seeking a motivated, high performing executive assistant to join our global team of innovators, making a world impact, fostering career growth, and promoting inclusivity. We're driving economic growth, revolutionizing the industry, and bringing financial literacy and digital commerce to millions.

Join our team as an Executive Assistant, connecting with teams across Australia, New Zealand, and the South Pacific, as well as globally. This role empowers you to expand your skills and Visa knowledge, advancing your career while growing your global network across various functions.

What an Executive Assistant at Visa does:

- Provide a high standard of operational and administrative support.
- Closely monitor and manage a complex and highly fluid calendars. Manage requests from all levels of business and external partners. Use sound judgement and understand what the key priorities are.
- Plan and execute Client events as required.
- Build and maintain effective and cooperative business relationships with internal stakeholders and external clients.
- Oversee logistics for global client study tours, domestic and international travel bookings and event management.
- Coordinate, plan and manage administrative logistics for offsite team-building events, and other employee engagement related activities.
- Work closely with admin teams across the organization.
- Expense management and reconciliation.
- Support team functions and activities to help build culture, such as team meetings, offsites and other client activities.
- Build and deliver improved capabilities for the business by analyzing existing processes, investigating gaps and pain-points, identifying and testing solutions, tracking key measures of success, providing training and documenting procedures.
- Liaise with cross functional teams globally to discover new technologies and create recommendations.

**Qualifications**
- Advanced administrative and organisational skills to propel leaders and their teams.
- Proficiency in Microsoft apps including Outlook, PowerPoint, Excel, Word, SharePoint, and Teams.
- Thrive in a team environment.
- Strengthen client relationships and communicate effectively, navigating confidential matters with grace and sensitivity.
- Communicate like a pro with top-notch verbal and written skills.

**What will also help**:

- Showcase your ability to make smart decisions and think creatively when setting priorities and interacting with a diverse range of stakeholders.
- Stand out as a confident, proactive individual focused on solutions and friendly communication. Be ready to make a positive impact across all levels of the organization.
- Display your strong business acumen and sound judgement, skillfully managing priorities and seamlessly switching tasks throughout the day.
- Act with unwavering integrity and genuine care for your colleagues.
- Be a resourceful dynamo, adapting swiftly in a fast-paced environment, identifying priority issues, and responding effectively.

**Additional Information** What can you expect from Visa?**
- Competitive compensation that rewards your hard work.
- Enjoy the freedom of a flexible work environment, with the opportunity to work from home two days a week.
- A dynamic, respectful culture that celebrates inclusivity.
- Be part of a supportive team that nurtures your professional growth.
- Opportunity to work on relevant projects across Australia, New Zealand and the South Pacific.
- Make a difference with our community volunteer programs.

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

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