Engineering Administrative Coordinator

1 week ago

Gold Coast, Australia Marriott International, Inc Full time

**Job Number** 23093540

**Job Category** Administrative

**Location** Sheraton Grand Mirage Resort Gold Coast, 71 Sea World Drive, Main Beach, Gold Coast, Queensland, Australia

**Schedule** Part-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

**Company**

**Location**

Ideally situated on the pristine beaches of the Gold Coast, the oceanfront Sheraton Grand Mirage Resort Gold Coast offers 295 guest rooms and suites, 26 luxurious 2 & 3 bedroom villas, award winning restaurants and bars, a swim-up pool bar and over 14 flexible spaces for meetings and events.

**Position**

Responsible for handling all administration and correspondence functions for the Complex Director of Engineering and Engineering Manager, as well as supporting the goals and objectives of the Engineering Department.

**Key Responsibilities**
- Carry out Accounts Payable process
- Carry out day to day finance administration including, invoicing, accruals, and maintaining department checkbook.
- Comply with all company and departmental standards and policies.
- Use of computers and computer systems i.e., Spreadsheets, Word Processing, Outlook
- Create purchase orders, order supplies, and set up suppliers
- Prepare daily/weekly payroll, timesheet attendance, and roster
- Create and organise electronic and hard copy filing for department records: i.e. permits, service reports, insurance, and certificates, contracts, and personnel documentation
- Assist with departmental training and record keeping
- Operate computerized work order tracking systems GXP and Transcendent, i.e. data entry, generating reports, tracking work orders, and document the completion of service reports
- Assist with assigning and dispatching work orders using GXP and Transcendent.
- Dispatch Engineers on radio
- Coordinating and scheduling contracted services as required
- Create inventory and track engineering storage and attic stock.
- Track and monitor tool inventory for all Engineers
- Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
- Maintain engineering office and stores in a clean, orderly, and organized condition
- Ability to communicate clearly and effectively with guests and employees
- Ability to interact with guests and other employees in a courteous, empathetic, and polite manner.
- Review guest feedback surveys and respond to guest questions, concerns, and requests.
- Safe manual handling (moving, lifting, carrying, pushing, pulling, and placing objects safely).
- Perform other reasonable duties as reasonably assigned

**Requirements**:

- Previous experience in a similar role, preferably within a Hotel or Resort environment, is essential
- Must be computer literate and proficient in word processing and spreadsheet setup and input.
- Previous experience with a Property Management System (PMS)
- Solid understanding of Workplace Health and Safety
- Exceptional communication and interpersonal skills that will see you develop strong rapport with guests, colleagues and contractors

**Benefits**

As an Associate of Marriott International you will have access to greater flexibility and benefits than ever before. Enjoy exclusive travel discounts across Marriott worldwide, paid parental leave and personal growth through world class training programs and strategic career development opportunities.

This isn’t work with a side of life. This is Life with the Works.
- Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law._
- When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in more than 400 communities around the world. We welcome guests through engaging experiences and thoughtful service. If you’re a team player who is excited to deliver a meaningful guest experiences, we encourage you to explore your next career opportunity with Sheraton.

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