Administration Assistant

5 months ago


Gold Coast, Australia AECOM Full time

Company Description

We’re committed to the professional development of our people.

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy.

We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

AECOM is looking for two experienced and energetic Administrators to join our team in Southeast Queensland. This dynamic role offers opportunities in both our Brisbane and Gold Coast offices, where no two days will be the same. We are looking for individuals who will grow with the role and become valuable members of our team. As an Administrator in our Transport Group, you will provide support to the Transport Group Lead, Team Leads and Transport Client Account Managers, high-level project and bid support, administration, and coordination to ensure smooth and effective operations. Join us in this exciting opportunity and take the next step in your career

**Job Description**:
**What will a day in this role look like**:
+ Schedule meetings and travel arrangements

+ Assist with arranging group events, both internal and external

+ Assist and coordinate compiling professional documents, presentations, and bid documentation.

+ Help with the onboarding of new employees including systems, policies, and procedures.

+ Collaborating with other teams within the broader AECOM business such as the office administration support network, finance, facilities, safety and IT to expedite business needs for individuals and teams.

+ Assisting with projects to manage and coordinate processes from concept to completion and liaising with stakeholders on behalf of the project team to support the effective delivery.

+ Other day-to-day admin and housekeeping tasks as required.

**Qualifications**:
What are we looking for from you?

+ Five years or more experience in project administration for Construction or Engineering projects or working in large organisations in the support of efficient project delivery.

+ Advanced knowledge of Microsoft Office (Outlook, Word, Excel & PowerPoint) and Adobe Acrobat (or similar PDF tool), and the ability to pick up new systems is preferred.

+ Ability to build strong relationships with stakeholders, both internal and external.

+ Strong written, verbal, and interpersonal communication skills.

+ A flexible approach with the ability to prioritise tasks, manage conflicting priorities, and show initiative to get the job done.

+ Efficient, highly organised with solid time-management skills.

\#Work180

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

**ReqID**: J10105481

**Business Line**: Transportation

**Business Group**: DCS

**Strategic Business Unit**: ANZ

**Career Area**: Administration

**Work Location Model**: Hybrid



  • Gold Coast, Australia HAYS Full time

    New and exciting opportunity for an Administration Assistant within a Gold Coast based Accounting Firm! **Your new company** This Gold Coast based Accounting firm doesn’t just crunch numbers; they embark on shared journeys with their clients. In an organisation that values sharing team wins, this job offers an opportunity to use your skills in...


  • Gold Coast, Australia HAYS Full time

    We are seeking suitably qualified, passionate and highly-skilled staff to join our dedicated team **Your new company** This reputable firm on the Gold Coast is seeking an experienced Administration Assistant to join their team. This firm has a culture of making the working day enjoyable in a supportive and dynamic environment. **Your new role** Your new...


  • Gold Coast, Australia Coverage by Design Painters Full time

    **Join Our Team: Administrative Assistant with a Flair for Creativity at Coverage by Design Painters** **Location**: Gold Coast **About Us**: As a leading painting company on the Gold Coast, we pride ourselves on our commitment to quality, creativity, and customer satisfaction. We're on the lookout for an Administrative Assistant who shares our passion for...


  • Gold Coast, Australia Coverage by Design Painters Full time

    **Join Our Team: Administrative Assistant with a Flair for Creativity at Coverage by Design Painters** **Location**: Gold Coast **About Us**: As a leading painting company on the Gold Coast, we pride ourselves on our commitment to quality, creativity, and customer satisfaction. We're on the lookout for an Administrative Assistant who shares our passion for...


  • Gold Coast, Australia New Point Recruitment Group Full time

    Administration Assistant / Enrolments Our client, a highly reputable Registered Training Organisation (RTO) based in Varsity Lakes, is now seeking an experienced Administration Assistant / Enrolments Officer to join their team in a permanent full time role. The position offers the opportunity for a hybrid working (office/wfh) scenario after your training...


  • Gold Coast, Australia HAYS Full time

    Job opportunity high-profile State Government Department **Your new company** Join a high-profile State Government department as an AO2 Administrative officer on a 12-month contract with possible extension. **Your new role** In the role of Administrative Officer, you will utilise a broad range of computer software programs and information management...


  • Gold Coast, Australia KBH Solutions Full time

    Based on the Gold Coast - Parking provided - Salary range $70K - $80K plus Super - Ongoing learning and Devleopment We are currently seeking an Administration and Scheduling Assistant for a leading business based on the Gold Coast. The role is to provide support to the operations to ensure the smooth allocation of resources and rostering of staff across...


  • Gold Coast, Australia Voyager Recruitment Full time

    $60,000 plus Superannuation - Northern Gold Coast location with on site parking provided - Ongoing training and professional development opportunities **The Company** Our Client is a well-established and reputable financial planning firm servicing clients on the Gold Coast. With a commitment to helping clients achieve their financial goals and secure their...


  • Gold Coast, Australia Gough Recruitment Full time

    Top Tier Property Owner and Developer - Collaborative team with highly respected leadership - Outstanding opportunity to progress your career **The Client** Our client is a privately owned and progressive property group that owns a portfolio of Retail Assets as well as developing masterplanned estates throughout Queensland. Our client is passionate about...


  • Gold Coast, Australia New Point Recruitment Group Full time

    Administration Assistant / Client Services Our client, based in the Southport CBD is a boutique consulting services firm within the finance sector. They have a strong reputation, nice small team and a very good flow of inbound work, leading to a bright outlook for the business. They are now seeking an Administration Assistant / Client Services Officer to...


  • Gold Coast, Australia HAYS Full time

    Join a reputable accounting firm on a temporary contract as their administration assistant! **Your new company** This reputable firm on the Gold Coast is seeking an experienced Administration Assistant to join their team. This firm has a culture of making the working day enjoyable in a supportive and dynamic environment. **Your new role** Your new role...


  • Gold Coast, Australia Indigenous Workstars Full time

    Be a part of a close-knit team, as the Administration Assistant, at company Head Office, located on Hope Island. Providing support to the Community Operations team and Community Managers, you'll be managing a wide range of office administration activity. **Describe the client**: This is a diversified Australian property development company. It has business...


  • Gold Coast, Australia ESS Education Full time

    ESS Education in Gold Coast is looking for an Administration Assistant (Entry Level). We offer flexible hours with both part-time and full-time options. Perfect for those starting a career in administration. Tasks - Assist with daily administrative tasks. - Organize and schedule meetings. - Maintain digital and physical files. - Prepare documents and...


  • Gold Coast, Australia Tanmar Airconditioning Full time

    We are a small family business based in Elanora, looking for an admin person. Casula position with flexible hours. 2 days a week. 9:30-2:30 (Suit school hours) Immediate start. Must be organised. Experience in Microsoft Word and Excel. Experience in MYOB Experience in sending invoices and handling general administrative tasks in...

  • Executive Assistant

    4 months ago


    Gold Coast, Australia Shred-X Full time

    As part of the Freightways Ltd group of companies, SHRED-X is a fast paced and rapidly growing company providing complete secure destruction services for paper, electronic, product, and têxtile waste, diverting over 95% of processed waste away from landfill into sustainable initiatives. We currently have an exciting full-time opportunity for a meticulous...


  • Gold Coast, Australia The Recruitment Alternative Full time

    **Learning and development opportunities on offer**: - **Central Gold Coast location with o**nsite parking**: - **Newly created role where you can excel** **About the Role**: Our client is a highly successful Gold Coast business who provides innovative and safe lifting solutions for heavy machinery in the mining industry. Their products are locally...


  • Gold Coast, Australia Village Roadshow Limited Full time

    **Event Sales Administration Assistant** **Casual - $32.73 p/h (Monday to Saturday) / $45.82 p/h (Sunday)** **Topgolf Gold Coast** **We believe in the unlimited Power of Play!** Let the good times roll! The Event Sales Administration Assistant supports the sales team in executing the important behind-the-scenes sales administrative functions that keep the...


  • Gold Coast, Australia RSL Queensland Full time

    Help build a brighter future for Australia's veterans - Additional gifted leave - Parental leave contract **Building Bright Futures** We’re not who you think we are. Our focus on building a brighter future for Australia’s veterans is as strong as ever, and we’re doing it in amazing and innovative ways! From evidence-based interventions that make a...


  • Gold Coast, Australia Career Development & Management Guru Full time

    Are you a seasoned Loans Administration Assistant ready for a new adventure? Our client is a well-established reputable Chartered Accounting firm with a mortgage broking and financial planning business on the vibrant Northern Gold Coast. Backed by 35+ skilled professionals, they serve a diverse range of businesses, big and small, while also excelling in...


  • Gold Coast, Australia HAYS Full time

    Join an industry leading consultancy firm as their new Receptionist! **Your new company** Our client is an innovative and dynamic environmental management company who operate across Queensland. Due to their continued growth, they are seeking a receptionist / administrator to join their team on a temporary basis with view to go permanent. **Your new...