Office Services Assistant/receptionist

3 weeks ago

Melbourne, Australia Clyde&Co Full time

Job Title

- Office Services Assistant/Receptionist

- Job Location

- Melbourne

- Job Type

- Business Services

- Country/Territory

- Australia

- Region

- Asia Pacific

- Description
We are currently searching for a **Office Service Assistant/Receptionist for a Full Time contract of 16 Months** in our Melbourne office.

The focus of the role is to complete general administrative and facilities tasks and to assist with the efficient day-to-day running of the office and reports to the Melbourne Office Manager.

Key responsibilities

**Administration**
- Implement the Record Management Policy for the retention, protection, retrieval, transfer and disposal of records, both onsite and off-site.
- Manage incoming and outgoing mail daily.
- Organise courier bookings as required.
- Attend adhoc local deliveries and court filing requests.

**Reception**
- Cover reception as required.
- Answer incoming calls to the switchboard and redirect them to the intended recipient.
- Greet clients and offer refreshments and ensure meeting room are presentable and ready for client use.

**Catering**
- Maintain catering consumables in the kitchens including tea, coffee and condiments.
- Ensure catering equipment including the coffee machines are cleaned, functioning and sufficiently stocked.

**Events**
- Assist the Events Manager with organising and preparing the office for onsite events.

**Facilities**
- Work with the Office Manager to ensure the smooth day-to-day operations of the Melbourne office.
- Maintain the kitchen area to ensure that it is clean and tidy.
- Ensure utility rooms are fully stocked with paper and consumables including stationery.
- Coordinate office moves after consultation with the local partners.
- Regularly check the office to ensure that all offices are clear and clean and that all hardware (air conditioning, printers etc ) are in working order.
- Assist with the set-up of IT equipment including PC's and phones as well as AV equipment.
- Provide coordination support to the Office Manager and the Facilities & Administration Manager (APAC) for all local facilities matters.
- Ensure the tasks detailed on the Annual Facilities & Admin Schedule are completed in the timeframes detailed in that policy. Tasks include:

Monthly fridge cleans;
- Weekly Facilities Audits;
- Updating posters and signage.

**Procurement**
- Maintain relationships with local vendors for facilities and office supplies.
- Maintain stationery supplies in the office and order adhoc stationery as required
- Reconcile invoices and prepare for them to be processed ensuring that all products and services are allocated to the correct matter number.

**Security**
- Manage the security passes for the office which includes:

Preparing security passes for new starters;
- Cancelling lost or stolen passes;
- Completing quarterly audits of the internal and base building security system.

**WH&S**
- Ensure a safe working environment by regularly inspecting the premises for workplace health and safety hazards. Report any damage or issues with building management and attend to maintenance issues.
- Ensure first aid kits and fire blankets are stored correctly and up to date.
- Carry out quarterly stocktakes of the First Aid kits in the office.
- Organise Senior First Aid Course training for First Aid Officers.

Skills & Experience:

- 'Can do' attitude
- Experience in a customer service or hospitality role
- Administration experience is preferable but not required
- A professional and polished presentation with clear and concise communication
- Ability to work collaboratively in a team environment
- A demonstrated ability to organise workloads to meet tight deadlines
- Willingness to assist with all other reasonable work related requests
- Strong attention to detail
- Proficiency in and comfort with using technology
- Proficiency in MS Outlook, Word and Excel.

  • Receptionist / Office Manager

    4 weeks ago

    Melbourne, Australia Launch Recruitment Full time

    $33.20 + Super per hour | Mon, Wed and Thursday - Start 20th July - role is for 6-8 weeks - Bring your administration background to this temp role Receptionist/Office Manager Our client is a dynamic and innovative construction company dedicated to delivering exceptional service to valued clients. They have reached out to us for assistance with a short...

  • Receptionist & Administration Assistant

    3 weeks ago

    Melbourne, Australia Legal People Full time

    Dual role | Receptionist + Administration - Full-time opportunity | Great CBD location close to public transport - Excellent salary and benefits - A 'not-to-be-missed' opportunity is available for an experienced Receptionist and Administration Assistant (1-2+ years) to join a government office located near public transport in the CBD. If poise and polish is...

  • Receptionist

    2 weeks ago

    Melbourne City Centre, Victoria, Australia IPA Personnel Services Full time

    IPA has partnered with a Not-for-Profit Organisation, who are the largest peak body in Australia for organisations and individuals who work with men to end family violence. Our client is looking for an Receptionist for a Two Month temp assignment with the possibility of extension to start ASAP. You would be required to work 5 days a week, Monday to Friday...

  • Receptionist / Office Manager

    2 weeks ago

    Melbourne, Victoria, Australia Launch Recruitment Full time

    $ Super per hour | Mon, Wed and Thursday Start 20th July role is for 68 weeks Bring your administration background to this temp roleReceptionist/Office ManagerOur client is a dynamic and innovative construction company dedicated to delivering exceptional service to valued clients. They have reached out to us for assistance with a short term, part time...

  • Receptionist/office Administrator

    2 weeks ago

    Melbourne, Australia Adecco Full time

    Small office based in Carrum Downs - Software and Technology Industry - Competitive Salary An exciting opportunity for a Receptionist/Office Administrator who enjoys online technology and the internet and is a little tech savvy! Managing and building genuine relationships with niche clientele, as Receptionist/Office Administrator in this small, close knit...

  • Receptionist & Office Coordinator

    1 week ago

    Melbourne, Australia Sharp & Carter Full time

    Ongoing professional development opportunities | Collaborative team environment - Southbank location | Competitive salary - Be a part of an organisation making positive change in the community! **The Position** An exceptional opportunity has become available for a seasoned Receptionist & Office Coordinator to join a reputable financial services organisation...

  • Receptionist

    2 months ago

    Melbourne, Australia Sharp & Carter Full time

    Stunning high rise building with awesome city views | Permanent role - Early Friday finish | Wellness benefits | Social club - Potential to grow within the company | Weekly fruit deliveries **About the role**: Our client are currently seeking a friendly and proactive Receptionist to join their team. As the first point of contact for their valued clients and...

  • Administrative Assistant/receptionist

    4 weeks ago

    Melbourne, Australia Ctracker Pty Ltd Full time

    We are seeking a professional and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. As the first point of contact for our company, you will play a vital role in creating a positive and welcoming atmosphere for our visitors and clients. This is a fantastic opportunity for an individual who possesses exceptional organizational...

  • Administrative Assistant/receptionist

    2 weeks ago

    Melbourne, Australia Canberra Institute of Education and Technology Full time

    **Job Title: Administrative Assistant/Receptionist - CIET College - Melbourne Campus** **Job Summary**: **About CIET College**: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for...

  • Customer Service Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Sigma Healthcare Limited Full time

    Customer Service Receptionist Play a unique role in supporting healthy communities. Efficiently operating the Clayton Head Office reception area, answering incoming phone calls and welcoming visitors Brand new offices at M-City Clayton; onsite parking The Company With a history spanning more than...

  • Receptionist

    3 weeks ago

    Melbourne, Australia Adecco Full time

    Globally recognised sporting Brand - Fun and supportive Team - Located in Mulgrave We are currently seeking a Receptionist to join our client, a well-known and desirable global sporting brand specializing in shoes and apparel. Located in Mulgrave. As a Receptionist, you will play a crucial role in providing exceptional customer service and business...

  • Temporary Corporate Receptionist

    3 weeks ago

    Melbourne, Australia Empire Careers Full time

    Contact Name : Hollie Hutchinson Contact Phone : 07 3231 1218 Location : Melbourne Job Type : Fixed Term/ Temp Job Salary : $31 - $35 per hour **The Role** The Office Receptionist / Office Administrator will work in direct consultation with one other Office Receptionist and ensure a pleasant experience for all visitors to our client's office by...

  • Receptionist / Administration Assistant

    3 weeks ago

    Melbourne, Australia Engage Personnel Full time

    Join a firm that focuses on company culture - Modern offices - ocean view from the breakroom! - Great remuneration on offer **Receptionist / Administration Assistant - Beautiful offices, company culture and on-going training on offer!** Our client is seeking an enthusiastic and motivated Receptionist with public practice experience to join their...

  • Customer Service Receptionist

    2 weeks ago

    Melbourne, Victoria, Australia Sigma Healthcare Full time

    Customer Service ReceptionistPlay a unique role in supporting healthy communities. Efficiently operating the Clayton Head Office reception area, answering incoming phone calls and welcoming visitors Brand new offices at M-City Clayton; onsite parking The Company With a history spanning more than 110 years, Sigma Healthcare is a leading full-line...

  • Receptionist and Administration Assistant

    4 weeks ago

    Melbourne, Australia CareSuper Full time

    CareSuper is an innovative and award-winning profit-to-member fund that puts members first in everything we do. We aim to be widely recognised as a leading fund that delivers superior outcomes for its professionally minded members. If you’ve ever found yourself asking ‘Can we do this better?’ then you’re exactly the kind of person we’re looking...

  • Receptionist and Administration Assistant

    3 weeks ago

    Melbourne, Australia Baker Heart and Diabetes Institute Full time

    Generous NFP Salary Packaging options **The opportunity**: We are seeking an enthusiastic and motivated Receptionist and Administration Assistant with a strong customer service and administration background to join our Administration Services team. Key duties will include managing front-of-house services, preparing seminar advertising, organising catering,...

  • Receptionist / Workplace Services Administrator

    2 weeks ago

    Melbourne, Australia GHD Full time

    **At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.** **That’s why we pledge to support and empower our people to make a positive impact when working hand in hand with our business to drive change. We'll empower you with the right technology and training as you bring ideas and projects to life.** **Together...

  • Receptionist and Office Coordinator

    1 week ago

    Melbourne City Centre, Australia Essential Services Commission Full time

    Job summary If you're looking for a role in a dynamic and community-focused organisation that is making a genuine impact on the lives of all Victorians, the (Position title) position could be right fit for you. **In this role you will**: - Support the Finance & Business Services team to deliver financial services to the commission. - other office related...

  • Receptionist and Office Coordinator

    1 week ago

    Melbourne, Australia Essential Services Commission Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Essential Services Commission **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: VG/ESC/1787224 **Job summary** If you're looking for a role in a dynamic and community-focused organisation that is making a genuine impact on the lives of all Victorians, the...

  • Service Receptionist

    2 weeks ago

    South Melbourne, Victoria, Australia Superior People Recruitment Full time

    A leading dealership is now seeking an energetic, bubbly and motivated Service Receptionist to join a high volume Service department. The role is to assist a busy team with provision of a high quality customer service experience for all callers and visitors to the dealership on a daily basis. We are looking for someone who possesses a professional and...