Administrative Assistant/receptionist

4 weeks ago

Melbourne, Australia Ctracker Pty Ltd Full time

We are seeking a professional and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. As the first point of contact for our company, you will play a vital role in creating a positive and welcoming atmosphere for our visitors and clients. This is a fantastic opportunity for an individual who possesses exceptional organizational skills and thrives in a fast-paced environment.

**Responsibilities**:
1. Greet and welcome visitors, ensuring their needs are met promptly and professionally.

2. Answer and direct incoming phone calls to the appropriate departments.

3. Maintain an organized and tidy reception area, making sure it reflects the professionalism of our company.

4. Schedule and manage appointments and meetings for senior executives.

5. Coordinate and book travel arrangements for the team when necessary.

6. Prepare and distribute incoming and outgoing mail, packages, and documents.

7. Assist with the preparation of reports, presentations, and other office-related documents.

8. Provide general administrative support to various departments as needed.

9. Maintain office supplies inventory and place orders when necessary.

10. Uphold the confidentiality of sensitive information and handle it with utmost discretion.

11. Collaborate with the Facilities team to ensure the office is well-maintained and equipped.

**Requirements**:
1. High school diploma or equivalent; additional certification in office administration is a plus.

2. Proven experience as an administrative assistant or receptionist.

3. Excellent written and verbal communication skills.

4. Proficiency in Microsoft Office Suite and other relevant software.

5. Strong organizational and time management skills.

6. Ability to multitask and prioritize tasks effectively.

7. Attention to detail and problem-solving abilities.

8. Professional and friendly demeanor with a customer service-oriented approach.

9. Ability to work independently and as part of a team.

10. Familiarity with basic office equipment, such as printers, copiers, and fax machines.

**Salary**: $43,180.02 - $68,799.88 per year

**Benefits**:

- Employee mentoring program
- Professional development assistance
- Work from home

Schedule:

- Shift work

Supplemental pay types:

- Commission

Ability to commute/relocate:

- Melbourne, VIC: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- MS Office: 1 year (preferred)
- Customer service: 1 year (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person

  • Administration Assistant/receptionist

    1 week ago

    Melbourne, Victoria, Australia Kingfisher Recruitment Full time

    Melbourne - PermanentAdministration Assistant/Receptionist - Retirement Village: Australian owned Retirement Living Property Developer & Operator Work Close to home Doncaster location Great working culture with career progression on offerAdministration Assistant/ Receptionist - Retirement Village***Australian owned Retirement Living Property Developer &...

  • Receptionist & Administration Assistant

    2 weeks ago

    Melbourne, Australia Legal People Full time

    Dual role | Receptionist + Administration - Full-time opportunity | Great CBD location close to public transport - Excellent salary and benefits - A 'not-to-be-missed' opportunity is available for an experienced Receptionist and Administration Assistant (1-2+ years) to join a government office located near public transport in the CBD. If poise and polish is...

  • Administration Assistant/receptionist

    3 weeks ago

    Melbourne, Australia Kingfisher Recruitment Full time

    Melbourne - Permanent **Administration Assistant/Receptionist - Retirement Village**: - Australian owned Retirement Living Property Developer & Operator - Work Close to home - Doncaster location - Great working culture with career progression on offer **Administration Assistant/ Receptionist - Retirement Village** *** **Australian owned Retirement...

  • Administration Assistant/Receptionist

    2 months ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Administration Assistant/Receptionist Salary: Competitive and based on experienceLocation: Collins street, CBD, MelbourneKeywords: Administration, Receptionist, Accounting FirmAn exciting opportunity has arisen for a vibrant and experienced Administration Assistant to join a progressive Chartered Accounting firm based in the heart of Melbourne CBD. This role...

  • Administration Assistant/receptionist

    3 weeks ago

    Melbourne, Australia Kingfisher Recruitment Full time

    Melbourne - Permanent **Administration Assistant/Receptionist - Property Developer**: - Australian owned Retirement Living Property Developer & Operator - Work Close to home - Doncaster location - Great working culture with career progression on offer - **Australian owned Retirement Living Property Developer & Operator**: - **Work Close to home -...

  • Administrative Assistant/receptionist

    1 week ago

    Melbourne, Australia Canberra Institute of Education and Technology Full time

    **Job Title: Administrative Assistant/Receptionist - CIET College - Melbourne Campus** **Job Summary**: **About CIET College**: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for...

  • Receptionist and Administration Assistant

    2 weeks ago

    Melbourne, Australia Baker Heart and Diabetes Institute Full time

    Generous NFP Salary Packaging options **The opportunity**: We are seeking an enthusiastic and motivated Receptionist and Administration Assistant with a strong customer service and administration background to join our Administration Services team. Key duties will include managing front-of-house services, preparing seminar advertising, organising catering,...

  • Receptionist / Administration Assistant

    2 weeks ago

    Melbourne, Australia Engage Personnel Full time

    Join a firm that focuses on company culture - Modern offices - ocean view from the breakroom! - Great remuneration on offer **Receptionist / Administration Assistant - Beautiful offices, company culture and on-going training on offer!** Our client is seeking an enthusiastic and motivated Receptionist with public practice experience to join their...

  • Receptionist and Administration Assistant

    3 weeks ago

    Melbourne, Australia CareSuper Full time

    CareSuper is an innovative and award-winning profit-to-member fund that puts members first in everything we do. We aim to be widely recognised as a leading fund that delivers superior outcomes for its professionally minded members. If you’ve ever found yourself asking ‘Can we do this better?’ then you’re exactly the kind of person we’re looking...

  • Medical Receptionist

    4 weeks ago

    Melbourne, Australia Avant Mutual Group Full time

    **Job no**: 499518 **Work type**: full time **Location**: Melbourne **Categories**: Administrative Assistants, Personal Assistants and Executive Assistants, Receptionists, Customer Service - Inbound, Customer Service - Outbound **About Hoxton** Part of Avant Mutual, Hoxton MPM is a premium provider of medical practice management services across...

  • Administrative Assistant/receptionist

    1 week ago

    Melbourne, Victoria, Australia Canberra Institute of Education and Technology Full time

    **Job Title: Administrative Assistant/Receptionist - CIET College Melbourne Campus**Job Summary:About CIET College: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for success in a...

  • Receptionist/administrator

    2 weeks ago

    Melbourne, Australia Sharp & Carter Full time

    South Yarra location with local cafes and shopping nearby! - Part time 15-22 hours per week | Role available due to growth - Close to public transport | Flexible hours and days to suit you! **About the role** Are you ready to be part of a dynamic team dedicated to bringing life to any space? Our client are seeking a talented Receptionist/Administrative...

  • Receptionist and Administration Assistant

    1 week ago

    Melbourne, Victoria, Australia CareSuper Full time

    CareSuper is an innovative and award-winning profit-to-member fund that puts members first in everything we do. We aim to be widely recognised as a leading fund that delivers superior outcomes for its professionally minded members.If you've ever found yourself asking 'Can we do this better?' then you're exactly the kind of person we're looking for.The...

  • Receptionist/administration Assistant

    2 weeks ago

    Melbourne, Australia The Recruitment Alternative Full time

    **Receptionist/Administration Assistant** **(Part-time hours) - **Do you want to work school hours?**: - **Are you returning to the workforce?**: - **Are you a professional Receptionist/Admin Ass?** **About the Role** Work for a “market leader”. This established franchise can offer you stable employment. They understand the meaning of work/life...

  • Receptionist & Administration Assistant Cbd

    4 weeks ago

    Melbourne, Australia Engage Personnel Full time

    Varied and exciting role with room for career progression - Fantastic location in buzzing CBD - Supportive & positive team environment **The company** Our client is a thriving Accounting firm based in the CBD! They provide high quality customer service to their clients and specialise in business services, tax and superannuation services. **The role** Due...

  • Receptionist/administrator

    3 weeks ago

    Melbourne, Australia Rundles Chartered Accountants Full time

    **Join Our Team: Front of House Receptionist/Administrator** **Why Work With Us?** - Enjoy a balanced life with Monday to Friday office hours - your weekends are yours! - Be part of a supportive team in a firm with low staff turnover. - Benefit from annual salary reviews and one day RDO each month. - Access to our employee assistance program. - Work in a...

  • Receptionist/office Administrator

    6 days ago

    Melbourne, Australia Adecco Full time

    Small office based in Carrum Downs - Software and Technology Industry - Competitive Salary An exciting opportunity for a Receptionist/Office Administrator who enjoys online technology and the internet and is a little tech savvy! Managing and building genuine relationships with niche clientele, as Receptionist/Office Administrator in this small, close knit...

  • Receptionist and Administration

    3 weeks ago

    Melbourne, Australia HAYS Full time

    Full time Receptionist administration job | ASAP start | Competitive hourly rate| Large Australian Business **Your new company** Hays Office Support is delighted to be partnering with Australia's #1 Manufacturer of products utilised in both residential and commercial construction. Located in the Keysborough surrounding area, our client is looking to...

  • Receptionist/administration Assistant

    4 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    Administration Assistant Permanent Role, 70-80K + Super salary, St Kilda Road Office, Start ASAP **Your new company** A Financial Services organisation is searching for an Receptionist/Administration Assistant to join their St Kilda Road office team. **Your new role** - Answering phones - Handling invoicing - Debtor chasing - ASIC work - incorporating...

  • Receptionist / Real Estate Administrator

    3 weeks ago

    Melbourne, Australia Oyster People Full time

    Real Estate Administrator / Receptionist Required - High salary on offer - An opportunity to grow with a modern agency, Mornington Peninsula location Are you an Administrator or real estate receptionist that’s overworked and underappreciated? Let’s face it, most agencies rely heavily on Administrators to ensure smooth running, but don’t consider an...