Directorate Administrator Vet

5 months ago

Heidelberg, Australia Melbourne Polytechnic Full time

**POSITION NUMBER**

3868
- **DEPARTMENT**

VET Directorate
- **ROLE TYPE**

Non-teaching
- **JOB TYPE**

Full time
- **CONTRACT**

Fixed term
- **LOCATION**

Heidelberg
- **APPLICATIONS CLOSE**

04 September 2024**DIRECTORATE ADMINISTRATOR VET**:

- **Annual Salary PACCT 7 plus Superannuation.**:

- **Full Time Fixed Term Contract (12 months)**:

- **Take your administrative career to a new level**:

- **Located at our Heidelberg campus, close to cafes and secure parking on site.**

**About the Organisation**:
Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

**About the Role**:
The primary purpose of this position is to oversee effectively coordinate the day-to-day operations of the administrative functions within the Directorate. This role involves providing leadership and mentoring to Administration Team Leaders and Administrative staff, ensuring the maintenance of high customer service standards towards our students and internal stakeholders through VET administrative procedures and processes. The Directorate Administrator involves directing the workload of the administrative teams and supporting the VET Leadership team with administrative support, and providing secretariat support for respective operational and governance meetings.

**Duties**:

- Prioritise the daily administrative activities, supervision, and coordination of work for the administrative teams to ensure provision of a high level of customer advice to students and internal stakeholders.
- Develop, implement and maintain oboarding programs for Administration staff and provide ongoing support to, foster their professional growth and development. Ensure that all staff are well-equipped with the necessary skills and knowledge to perform their duties effectively.
- Use advanced administration skills to oversee and optimize the administrative functions within the Directorate, ensuring efficiency and high standards of customer service.
- Identify opportunities for process improvements and implement changes and automation to enhance the efficiency and effectiveness of administrative operations.

For a full list of key responsibilities and duties, please view the **position description**.

**Skills and Experience Required**:

- Take responsibility for Copyright and Quality and ensure all material produced and published is compliant with Institute procedures.
- Take responsibility for Academic Integrity reporting to departments and governance boards.
- Responsible for the VET Directorates Academic records management to ensure academic teams archive documents accordingly to Melbourne Polytechnic’s policies.
- Maintain a high level of accuracy in all correspondence and academic administrative documents associated with activities within the Directorate and ensure timelines are adhered to.
- Manage staff performance of administrative staff within the Directorate and adequately address any performance issues in accordance with Melbourne Polytechnic policies and procedures.

**How to Apply**:

- Current CV
- Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the **position description**)

A National Police Check is required for the successful applicant.

**Recruitment Agencies**:
Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

**Diversity and Inclusion**:

- Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm._

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