Administrative Assistant Obstetrics

3 months ago

Heidelberg, Australia Mercy Health Full time

**Summary of the role**:

- The Administrative Assistant Obs & Gynae is a pivotal role in supporting the Clinical Directors in the Obstetrics & Gynaecology Department at Mercy Hospital for Women to ensure smooth day-to-day operations. We are looking for an experienced Administrative Assistant with a dedication to provide high level support managing the day-to-day administrative operations with a focus on excellence in customer service and continuous improvement of communication, documentation and processes.
- Located at Mercy Hospital for Women in Heidelberg in the Obstetrics & Gynaecology Department
- Fixed Term Full Time Type of employment - hours: 0700-1530 Monday to Friday
- Preparation of agendas and minutes including follow up of action items
- High quality administrative support and roster coordination, including assisting with medical staff replacement support.
- Resolve issues as they arise and respond to changes in the needs and expectations to achieve outcomes for the O&G Department.
- Administration of recruitment proceses and dissemination of information.

**ABOUT YOU**:

- Previous experience as an Administrative Assistant within a hospital setting is desirable
- Demonstrated experience working with health professionals and working in a complex environment
- Attention to detail and able to stay focussed in fast-paced and changing environment
- High level of proficiency in MS Office and database systems, with aptitude to learning new software systems
- Self-starter with the ability to work with mínimal supervision and direction
- Excellent customer service, interpersonal and communication skills on all levels, including written and verbal
- Able to work autonomously

**ABOUT US**:

- Mercy Hospital for Women is a fully accredited Level 6 Public Specialist Teaching Hospital providing both public and private patient care through maternity services, neonatology and paediatrics, perioperative services, gynaecology, women's health and associated health, support and diagnostic services. We are a major teaching hospital and specialist referral centre with the medical, nursing, midwifery and allied health expertise to treat the most complex obstetric, neonatal and gynaecological cases.
- Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.
- Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.

**WHAT WE OFFER**:

- Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do. We pride ourselves on:

- caring for our people and those important to them with generous employee assistance available for employees and their families
- protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
- taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable
- offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services.

**WHAT YOU WILL NEED**:

- Proof of vaccination status consistent with public health orders and with Mercy Health’s policy (includes but is not limited to COVID-19 and seasonal influenza vaccination compliance requirement).
- If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process please contact us on the details below.

**Contact Details**
- Julie Schoenfelder, Manager Patient Services
- Please note: Short listing of applicants will commence immediately. Advert may close sooner than advertised period if a suitable applicant is sourced.

Ms Julie Ann Schoenfelder

03 8458 4021

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