Account Administrative Assistant

6 months ago

Canberra, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
JLL is the global property service provider for the Australian Department of Foreign Affairs and Trade (DFAT). DFAT has a global presence with over 100 diplomatic missions in approximately 90 countries. The portfolio consists of 1,200+ properties, including chanceries/embassies, office properties, and a residential portfolio.

As an Administrative Assistant, you will be based in a DFAT office in Canberra and work closely with the JLL account leadership team. Your role will involve coordinating management and governance functions, as well as providing administrative support to the account leadership team.

**An Overview of the role**:
Assist the Global Performance Manager in meeting contract management, governance, and performance requirements.
Provide administrative support to account executives, including scheduling meetings, coordinating activities, maintaining records, and drafting communications.
Prepare and proofread various documents, presentations, and reports, ensuring accuracy and adherence to standards.
Attend high-level meetings, draft agendas, and prepare meeting minutes.
Support team admin functions such as managing passports, processing system access requests, and monitoring mandatory training completion.
Liaise closely with the client team's Executive Assistants (EAs) and support staff to align activities.
Handle confidential and sensitive information with discretion and professionalism.

**Sounds like you? This is what we are looking for**:
Previous experience in an executive support or administration role.
Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
Able to work both independently and collaboratively.
Strong written and verbal communication skills.
Proficiency with Microsoft Office products (Word, Outlook, PowerPoint, Excel).
Comfortable engaging with team members and clients at all levels, including senior executives.
Able to maintain a high degree of professionalism, confidentiality, and integrity.
Experience in the commercial property sector or Australian Public Service (APS) is desirable but not essential.
Australian Citizenship is a requirement for this role as you’ll need to comply with client security clearance regulations

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do a

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