Executive Assistant

6 months ago

Sydney, Australia SEC Newgate Full time

At **SEC Newgate**, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals. We look for people who are curious, self-motivated and collaborative.

If you are like-minded and are motivated by working with a talented team on issues that matter, read below for what’s on offer.

**Overview**

**Responsibilities**

**_ Executive Support to Partners_**
- Task management - work collaboratively through Trello and Teams to get tasks done
- Meeting preparation - preparing papers and materials for meetings, note taking, minutes
- Manage travel and accommodation arrangements
- Expense reconciliation - prepare monthly expense and Amex reports, collate receipts
- Assist with developing and proofing letters, proposals, and presentations
- Client contacts - ensure database is kept up to date with client details
- Draft documents for internal use including presentations and speeches where appropriate
- Coordination of all relevant meetings, events, seminars, and conferences

**_ Communications Team Support_**
- Represent the partners, participating in call/meetings that they cannot attend where appropriate
- Serve as liaison between the Partners and staff regarding company climate, employee wellbeing, project updates, proposals, and planning
- Build and develop relationships with all employees to support day-to-day operations, and to help define opportunities for increased efficiency and improvements
- Handling a range of inquiries and developing action plans to address them, including the preparation and dissemination of communications to relevant parties as required
- Participation in National Admin team meetings, WIP and projects
- Improving and upholding business policies and procedures to ensure an appropriate level of control and compliance across all business units - as well as supporting finance activities such as timesheets and invoicing
- Supporting the office manager by covering reception duties when needed

**Key Skills and Attributes**
- Professional presentation
- Strong organisational skills, ability to prioritise tasks and meet deadlines
- Strong communication (verbal and written) and interpersonal skills
- High level of attention to detail and accuracy
- Ability to demonstrate initiative and enthusiasm
- An interest in design and formatting documents to help make us shine
- Strong focus on client service
- Ability to interact at all levels within the firm
- Proactive - happy to go above and beyond the job description
- Ability to work autonomously and as part of a team
- Intermediate MS Office skills ideally including Outlook, Word, Excel, PowerPoint and MS Teams
- Ideally, some experience using online digital platforms including LinkedIn, HubSpot and Trello

**Why SEC Newgate?**
- **We want people to thrive. **We believe our people should be in the driver’s seat of their growth but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients.
- **We work on stuff that matters. **We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
- **We can be flexible on how we get there but not on delivering excellence. **We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences
- **We aim to think and act beyond ourselves. **We strive to improve ESG outcomes for our clients and ourselves, focusing on inclusion, diversity and sustainability.
- **Connection is at the heart of our culture. **We connect daily, encourage constructive and active contributions to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘one firm firm’.
- **We’re good people to work with. **Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.
- **We relish being ‘Glocal’. **We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our future and opportunities within the Australian business, whilst embracing the benefits of a global organisation

**Are we a match?**

If you like the sound of what you’ve read, and feel you can contribute to our awesome team, please apply

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