Executive Assistant
6 months ago
**EA to Jacinta McDonell**
Jacinta McDonell is a catalyst for personal growth and a guide for individuals seeking to live a more authentic, purpose-driven life.
Jacinta launched the US franchise, _Anytime Fitness_, into the Australian market in 2008, growing it to become Australia's number one health club chain with over 425 clubs nationally before exiting the business in 2017.
In the years since, Jacinta has turned her entrepreneurial passion towards supporting others most recently launching _Brave Spaces_ to provide transformative programs and experiences to empower individuals and teams.
Jacinta is also a dedicated mother of 3, a proud advocate of yoga and meditation, an investor in a number of ventures, a national board member of_ The Hunger Project_ and on the Advisory Board of _Bump Health and Fitness_ and _Humans United By Business_.
Jacinta is a busy mum and boss, juggling the responsibilities of her various entrepreneurial pursuits and board roles.
**Purpose of the Position**
You are the creator of quality time, remover of roadblocks, custodian of tiny details, defender of work/life balance, and the person who “just makes everything go smoothly”. You can see around corners, prioritise, and ease the mental load.
This is a hands-on role in a fast-paced environment that will require you to deal with a broad range of tasks ranging from diary and communication management, marketing and admin duties, travel reservations and supporting a busy family with their day-to-day activities.
**Key Qualifications and Experience**
- Strong skills in time management and scheduling
- The ability to coordinate effectively
- A vibrant and innovative attitude
- Excellent communication and interpersonal skills
- Highly organised and ability to meet deadlines
- Microsoft Suite (including Excel & Word) or Office 365 (Outlook)
- 5+ years’ experience in a similar role
- Support the objectives and values of Jacinta and her family
- Executive approach and professional discretion
**Key Areas of Responsibility**
The Assistant is responsible and accountable for the following:
- The effective and diary management of Jacinta’s schedule including meetings, appointments, and personal engagements based on Jacinta’s priorities.
- Assist Jacinta in preparing for upcoming meetings/keynotes /presentations and undertake research where required.
- Assist Jacinta in preparing and scheduling social/marketing events for Jacinta’s ventures as required.
- Handling inbound correspondence directed to Jacinta and acting as a point of contact between Jacinta and stakeholders.
- Support and coordinate family activities and personal matters.
- Coordinate with other stakeholders’ household staff, team members of Jacinta’s ventures, Boards, advisors etc.
- Assist with travel arrangements.
- Managing documentation, filing and other administration.
- General payments and bookkeeping.
- General correspondence and administrative duties on behalf of Jacinta.
This position is Hybrid with some time in North Bondi and the remaining working from home.
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