Timetabling Coordinator

4 weeks ago

Melbourne, Australia Healthcare Australia Full time

St. Kilda Road Melbourne location
- Hybrid working conditions
- National organisation

**What's in it for you?**
- We are a people-centric business with our core values driving everything we do
- Hybrid working conditions
- Close, friendly and supportive team environment
- Ongoing training and support
- Now in our 50th year, as an employer today we focus on our people to ensure a great home/work life balance._
- We play a crucial role in shaping the future of Healthcare in Australia; we offer opportunities to further your career, we value the health and well being of the team and we enjoy a working environment where we live and breathe our values:_
- we are accountable
- we care
- we are team players
- we are leaders
- we understand your needs

**About the role**:
EmployEase is a well-established RTO. Working alongside our parent company Healthcare Australia, EmployEase has built a strong reputation as a leader in the provision of vocational training specific to the Health and Community Services industry.

This position will provide timetabling services to the Vocational Education programs, provide timely support and work closely with key stakeholders within the business to develop timetables, handle bookings and improve timetabling processes.

This role will oversee training facilities and coordinate liaison between lead trainers, trainers, RTO Manager and adhere to RTO business requirements.

**Key responsibilities include**:

- Produce and finalise all course timetables within a 12-week minimum time-period prior to the program’s scheduled commencement date
- Schedule and coordinate the allocation of assessors for final workplace assessments where required
- Develop and maintain occurrence / course timetables in VETtrak (student management system)
- Monthly reports on class sizes and rebooking of classes
- Arrange replacement of trainers who are on leave due to illness, injury or other reasons
- Make amendments to occurrence / course timetables as required and ensure all parties are notified
- Coordinate and secure appropriate venues to scheduled courses as set by management

**Skills and experience required**:

- The ability to perform tasks with high attention to detail
- A high level of communication skills, both written and verbal
- The ability to prioritise competing tasks to meet timelines
- The ability to identify a need and offer practical solutions
- Intermediate computer skills
- Desired experience in VETtrak or similar Student Management Systems
- Problem solving skills and attention to detail
- The ability to work autonomously or as part of a team environment

**About you**:

- You love the sound of our values
- You have a bright and friendly demeanour for customer interaction and the desire to provide quality assistance with enquiries
- You have experience within an RTO setting
- You enjoy working as part of a team
- You manage your time well
- You are self motivated and will take initiative

Working with Employease will put you in a strategic position, with opportunities for career growth and development along with financial and non-financial benefits. Employease will continue to grow at exponential levels over the next few years and offers significant career advancement opportunities for the successful applicant
**.**

This is an opportunity to make your mark within a friendly, supportive and highly regarded organisation. Please send your current CV
**and cover letter outlining your experience.**
- At Employease we are committed to embracing diversity and committed to providing a safe working environment._
- It is a requirement of HCA that all employees are double vaccinated for COVID. Some roles that involve visiting clients or facilities may require you to have a booster. If you have any questions or concerns, please contact the hiring manager_
- Only shortlisted applicants will be contacted_

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