Marketing and Administration Assistant

6 months ago


Melbourne, Australia Aspect Personnel Full time

Must be flexible for an evolving role - make it your own
- Small team environment and sole support
- Busy fast paced role

**The company**

Small collaborative and busy team of Engineers operating across all project sectors, delivering solutions to a range of clients.

**What will you be doing?**

You will be the sole administrator for the business, working alongside the team and supporting the Directors. You'll need to hit the ground running and will therefore come with strong experience in a similar position. Problem solving and being a self-starter will come naturally to you, and you thrive on working autonomously.

Your responsibilities will include:

- Answer calls and manage enquiries where possible
- Prepare proposals in InDesign and other marketing and BD collateral
- Manage social media pages and appropriate content
- Coordinate with suppliers, facilities and various stakeholders
- Set up IT for new starters / IT troubleshooting
- Produce various documents, reports and presentations
- Organise staff/stakeholder events
- Provide ad-hoc administrative support to the Directors & team

**What will I need to succeed?**
- The successful person will have a proactive and flexible approach to work, as the role will be ever evolving.
- Previous experience in an Engineering Consultancy environment is preferred.
- **Advanced MS Office and Adobe InDesign essential**.
- Prior experience in or supporting marketing will be highly regarded.
- Ability to multitask and meeting tight deadlines

Culture fit is also important, so we are looking to find a personality that will compliment the existing team and bring a positive energy to the office.

Enjoy flexible working arrangements and a bonus day off when there is a Public Holiday around weekend

Business Support Team

Aspect Personnel



  • South Melbourne, Australia Pepper Marketing Full time

    An entry-level marketing support role with mentoring, training and opportunities for promotion - Additional leave benefits over Christmas and during the year - Salary of $55,000 to $65,000 plus super depending on experience We’re a boutique marketing agency with a great team working with some of the biggest names in tech. The marketing admin assistant...


  • South Melbourne, Australia Pepper Marketing Full time

    Flexible Part-time role, 4 days a week (Mon to Thur), with the option to extend to full-time - Manage client reporting, database management and office admin - Flexible leave options, including an additional 2 weeks leave over Christmas - Salary of $55,000 to $65,000 pro-rata plus super depending on experience We’re a boutique marketing agency with a great...


  • Melbourne, Australia Elite Group Full time

    Elite Group, a premier agency in Melbourne's property industry since 1999, has a strong market presence with three offices in Melbourne CBD and the Asia Pacific region. We offer a structured career progression, competitive remuneration, a supportive team environment, ongoing training, and ample opportunities to excel. **Note**: If you have additional...


  • Melbourne, Australia Kingston Academy of Australia Full time

    Kingston Academy of Australia(澳大利亞金斯頓學院) We are recruiting for a position of admin, marketing and media internship in Melbourne CBD! Length of internship:3 MONTHS Job responsibility: 1) Online and offline marketing promotion, promote through social media to increase the the popularity and awareness of the brand. 2) Involvement with...


  • Melbourne, Australia Fuse Recruitment Full time

    Marketing Administrator - **Location**: - Melbourne - Victoria - **Work Type**: - Permanent - **Salary**: - $50,000.00 - $55,000.00 Annual - **Reference**: - BH-26512 - Are you a motivated and organised individual with a passion for providing great customer service? Do you thrive in a dynamic and fun work environment? If so, we have the perfect...


  • Melbourne, Australia Spiire Full time

    Posted: 04/09/2024 Closing Date: 22/09/2024 **Job Type**: Permanent - Full Time Location: Melbourne Job Category: Administration and Office,Marketing **About Spiire** We are an integrated team of passionate civil engineers, landscape architects, surveyors, town planners, urban designers, water engineers, and visual media artists providing consultancy...

  • Marketing Assistant

    5 months ago


    Melbourne, Australia ABN Group Full time

    **Marketing Assistant**: - 493317 - Melbourne - Administration/Support Service - Marketing/PR/Communications - Casual - Add to favourites Favourite View favourites **What's on offer?** Due to changes in the National Construction Code (NCC) our Marketing team has an eight week opportunity for someone looking to learn more about marketing and develop their...


  • Melbourne, Australia The Royal Australian and New Zealand College of Psychiatrists Full time

    **Part-time (0.6FTE), Fixed Term until June 2026**: - ** Melbourne CBD **location**: - ** Great benefits and work flexibility including monthly **RDO** The Royal Australian and New Zealand College of Psychiatrists (RANZCP), the principal organisation representing the medical speciality of psychiatry in Australia and New Zealand, is seeking a Marketing and...


  • Melbourne, Australia Spiire Full time

    **Introduction**: About Spiire We are an integrated team of passionate civil engineers, landscape architects, surveyors, town planners, urban designers, water engineers, and visual media artists providing consultancy services to the property and infrastructure sectors. Our team of more than 350 people work across ten offices in VIC, NSW, SA, QLD and the...


  • Melbourne, Australia Canberra Institute of Education and Technology Full time

    Are you an organized and detail-oriented individual with a passion for education and administrative excellence? We're seeking an experienced Administrative Assistant to join our team at a prestigious Private Registered Training Organization (RTO) in the heart of Melbourne. Role: Administrative Assistant Location: 341 Queen St, Melbourne VIC 3000,...


  • Melbourne, Australia Brook Recruitment Full time

    Newly created part-time role based in Melbourne CBD - Flexible working arrangements available| 2-3 Days a week - Car Park provided and Public Transport accessible | Established team Utilise your high attention to detail, organisation and formatting skills in a flexible Administration Assistant role. **About the company** A unique opportunity has arisen...

  • Marketing Assistant

    5 months ago


    Melbourne, Australia SMAART Recruitment Full time

    $65,000 Plus super on a fortnightly pay cycle | West Melbourne location - Free parking on site & no WFH available | ASAP Start date - Working 8:30 - 4:30, Monday - Friday | Open to a 4 day week - Interviewing now! - ASAP Start date - $65,000 + Super - Working 8:30 - 4:30, Monday - Friday - Open to 4 days a week - Free parking on site & no WFH available -...


  • Melbourne, Australia Zenith Investment Partners Full time

    **Who we are** Zenith Investment Partners is one of Australia’s leading investment research and consulting businesses, specialising in managed funds research, consulting and investment solutions for financial advisers and their clients. To further bolster its offering, Zenith acquired superannuation, data and technology business, Chant West in 2020. In...


  • Melbourne, Australia Herbert Smith Freehills Full time

    **MELBOURNE - CBD** **THE OPPORTUNITY** We are seeking an Administrative Assistant to join our award-winning TMT team in Melbourne. This role will suit someone with a passion for working collaboratively within a team. As the Administrative Assistant you will work closely with the Legal Assistants to provide administrative support to legal and business...


  • Melbourne, Australia Monash Health Full time

    Location: Melbourne | Southern Metropolitan Job type: Full time Organisation: Monash Health **Salary**: Salary not specified Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement Reference: 64866 **About Monash Health** **About the...


  • Melbourne, Australia Canberra Institute of Education and Technology Full time

    **Job Title: Administrative Assistant/Receptionist - CIET College - Melbourne Campus** **Job Summary**: **About CIET College**: At CIET, Canberra Institute of Education and Technology, we pride ourselves on being a dynamic and forward-thinking institution committed to nurturing intellectual curiosity, fostering creativity, and preparing our students for...


  • Melbourne, Australia Options Consulting Group Full time

    New, Modernised South Melbourne Offices - Flexible Working Hours and Days - Springboard Your Professional Career Options Consulting Group is looking for their next marketing and administrative guru to join an exciting period within the business. As we continue to evolve as a business, we are developing in existing and new markets to deliver an exciting...


  • Melbourne, Australia Zenith Investment Partners Full time

    Who we are Zenith Investment Partners is one of Australia’s leading investment research and consulting businesses, specialising in managed funds research, consulting and investment solutions for financial advisers and their clients. To further bolster its offering, Zenith acquired superannuation, data and technology business, Chant West in 2020.  In...


  • Melbourne, Australia Clyde&Co Full time

    Job Title - Administrative Assistant - Job Location - Melbourne - Job Type - Business/Professional Services & Support - Expertise - Description As an Administration Assistant you will provide a range of administrative support to a number of fee earners in order to ensure that lawyers are fully supported in the delivery of legal services to our...


  • Melbourne, Victoria, Australia Administration & Office Support | Administrative Assistants Full time

    Are you a detail-oriented and organized individual looking for an exciting opportunity to contribute to the efficient operation of the Procurement and Supply Department? If so, we invite you to join our dynamic team as an Administrative Assistant. The procurement and Supply Department plays a vital role in ensuring that the organization has the necessary...