Marketing & Office Administrator

1 month ago

Melbourne, Australia Zenith Investment Partners Full time

Who we are 

Zenith Investment Partners is one of Australia’s leading investment research and consulting businesses, specialising in managed funds research, consulting and investment solutions for financial advisers and their clients. To further bolster its offering, Zenith acquired superannuation, data and technology business, Chant West in 2020.  

In 2021, FE fundinfo acquired the Zenith Group. FE fundinfo is a global leader in investment fund data and technology. By making our industry Better Connected and Better Informed, we support investment decisions worldwide. 

We are looking for a team player who likes to be the ‘go-to-person’ for all things formatting and design  

The Marketing & Office Administrator role sits at the heart of our operations, ensuring seamless office coordination and creating polished professional documents and presentations that make an impact. This role offers an exciting opportunity for a proactive, detail-oriented individual to make a meaningful impact on both operational efficiency and brand presence. 

Your key responsibilities will be to: 

  • Prepare and format client presentations, proposals, tender documents, sector reports, and corporate materials to brand guidelines, ensuring accuracy  
  • Manage template masters (Word), maintain an inventory of sales materials, and coordinate the creation of new materials as needed 
  • Assist with inbound call overflow and provide administrative support, including booking travel and updating internal registers 
  • Collaborate with marketing on sales campaigns, update the client management database, and set up campaigns in HubSpot (prior knowledge not essential) 
  • Complete design tasks using Adobe Creative Suite (InDesign, Photoshop) and create/edit PowerPoint templates per brand guidelines 
  • Coordinate state-based events, maintain the team’s communications calendar, and assist with sending client releases and internal communications 

To join us you will need the following experience and skills:  

  • You must possess a strong attention to detail, including exceptional formatting and design experience  
  • Your organisation and prioritisation skills are essential 
  • You have excellent written and verbal communication skills 
  • You must have proficient skills using the Microsoft 365 suite and Adobe Creative Suite (InDesign and Photoshop) or Canva experience is highly desirable  
  • You will be a team player – we value collaboration 
  • You must possess a can-do attitude; this attribute is indispensable 
  • You enjoy coming into office and interacting with clients and colleagues 

By joining the team, you will be offered the following: 

  • The opportunity to make your mark on the success of a fast-paced entrepreneurial company that is growing rapidly internationally 
  • A pleasant, ambitious and professional working climate with good opportunities for further development 
  • A culture that is about continuous learning and development to ensure that we retain our brand integrity within the global fund industry 
  • Commitment to foster an environment that welcomes individual perspectives, backgrounds, and life experiences 
  • Eligibility of discretionary bonus  
  • 4 days study leave per annum 
  • $4,000 p.a. study allowance paid for successful completion of approved courses (in accordance with Continuing Professional Education policy) 
  • A range of wellbeing offerings and discounts on everyday spending 
  • Flexible work options under our Versatile Work Practices 

Your next steps: 

  • This is the perfect opportunity for marketing/design/business administration graduates (or students who can commit to full-time work) to get exposure and experience in the financial services industry 
  • We are always looking for committed and energetic individuals to be a part of the team and if you're looking for a collaborative, supportive and inclusive environment, apply now 

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