Project Administrator

4 weeks ago

Melbourne, Australia UGL Limited Full time

**We believe success and value are driven by real teams where everyone has a role to play.**

**About the role**:
With a significant pipeline of opportunities identified across the Transport and Technology sectors, UGL are seeking to appoint an experienced Project Administrator working in the major projects space based in Melbourne:

- Reporting to the Project Manager, you will be accountable for the day-to-day administrative activities across various Project teams including the construction team. This role requires a solid level of organisational skills, accuracy, and the ability to prioritise workload and meet all reporting deadlines.
- Some of the key responsibilities but not limited to
- Coordinate all administrative requirements of the team.
- Coordinate all aspects of meetings and schedules
- Support the Project manager for any administrative duties including expense claims, calendar management travel bookings
- General administration duties including word processing, stationary orders, photocopying, and travel coordination.
- Order, restock office supplies
- Process incoming, inter office and outgoing mail for the office.
- Coordinate and schedule compliance training requirements for project team members in line with project skills training matrix and management plans.
- Liaise with customers, suppliers, and general public, both internal and external.
- Provide administrative assistance to other areas within senior leadership team as required.
- Leave coverage for other administrators
- Ensure compliance with all record keeping requirements.
- Undertake any adhoc projects, initiatives, tasks as direction by the Project Manager

**About You**:

- At least 5 years’ experience in Administration with at least 3 years’ experience supporting senior management and large construction or infrastructure site-based administration support
- Administration Diploma - desirable
- Have excellent communication with the ability to establish effective working relationships with key stakeholders
- You will possess high attention to detail and be able to thrive in a fast-paced environment.
- Advanced critical thinking & a problem solver
- Ability to establish working relationships with a variety of people at different levels both internally or externally

**What we offer**
- Diverse opportunities to grow, back yourself and achieve
- The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors
- Pathways for you to succeed and the space for you to carve your own journey
- Competitive group remuneration and benefits including health and wellbeing program with company-funded salary continuance insurance
- Flexible work arrangements - have a chat to us around how this can work for you
- A culture that values diversity and innovation, evolving with market changes and new technologies

**What makes you right for UGL**
- Genuine concern for safety
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- You believe success and value are driven by real teams where everyone has a role to play

**About Us**
- UGL Pty Limited is a leading provider of end-to-end engineering, construction, and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water, and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises, and public institutions. We are a member of the CIMIC Group of companies.
- As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Ref: 258902

**Discipline**: Project Administrator

**Primary Location**: Australia-VIC-Melbourne CBD & Inner Suburbs

**Work Type**: Full-time

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