Project Administrator

**About the Company**

NOMA Consulting is an engineering consultancy with a strong culture specialising in underground/tunnel design with offices in Australia, Singapore, Hong Kong and Europe. Our projects include the Sydney Metro, Melbourne Metro, and Westgate Tunnel projects and several other small to large size projects. Because of our continued, sustained growth and success, we are looking for a Project Administrator to support our current and future infrastructure projects in Australia.

NOMA’s strong culture is based on its core value which are:

- Inspiration
- Integrity
- Accountability
- Nimble
- Transparency
- Alignment
- Impeccable
- Results-oriented

Therefore, if a strong culture based on above listed values resonates with you and are interested to work with growth orientated people who are willing to challenge the status quo we look forward to having a conversation with you.

**About the role**

As a Project Administrator, you will be working closely with a team of highly proficient Engineers and Designers. You will be responsible for coordinating and managing multiple projects and providing administrative support to the Project Lead or Design Manager.

**Qualifications**
- Minimum of 5 years’ experience as a Project Administrator or similar role with a background on design and construct (D&C) company, engineering consulting or in the professional services industry
- Has at least 2 years’ experience working directly with a CEO, director, and senior management team
- Willingness to participate in company training and workshops

**Skills and Experience**
- Demonstrated experience in project support and administrative coordination
- Demonstrated experience in working with a CEO, director, or senior management team
- Demonstrated effectiveness in verbal and written communication
- Demonstrated skills in the identification of issues in the workplace and problem-solving
- Ability to work well under pressure and tight deadlines
- Ability to act with professionalism and confidentiality
- Proficient in Microsoft Office and project management tools

Desirable skills but not essential as training will be provided:

- Flexibility to adapt and implement the use of new apps and software
- Experience in the use of Xero, 12d Synergy and Projectworks.io

**Tasks and Responsibilities**
- Monitoring of timely submissions of timesheet
- Assists in timely and accurate submission of design packages
- Assists in onboarding of new project staffs
- Assists in contract preparation
- Maintains staff files for project requirements such as inductions, certifications, assessments and audits
- Assist project leads in the preparation of reports, project updates presentation, and other documents as needed
- Keeping track of submission dates of report and packages, deadlines for time and cost reporting and invoicing cycles
- Provide external assistance by coordinating with clients, suppliers and sub-contractors for monthly reports, and other needs.
- Attends coordination meetings and prepares minutes of meeting
- Taking care of the office workspace, mail, equipment and supplies.
- Managing Travel Roster and Accommodation Bookings
- Managing and maintaining project records, ensuring that information is accurate, up-to-date and stored
- Provision of document control as required, including maintaining master drawing files, ensuring documents are scanned and uploaded into the EDMS system
- Communicating and liaising with clients, external vendors, subcontractors, and stakeholders for administrative purposes
- Performing all duties in accordance with company policies, processes, reporting, systems, and procedures

**Benefits**
- Coaching and mentoring for personal and professional development
- Yearly group workshops where you will be able to interact with colleagues from interstate
- Hybrid working (may work from home for 1 day per week)
- Extra weeks of paid parental leave
- Premium office and a safe working environment

**Job Types**: Full-time, Permanent

Pay: $85,000.00 - $105,000.00 per year

Work Authorisation:

- Australia (required)

Work Location: In person