Project Officer

2 weeks ago

Melbourne, Australia Victoria Police Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Victoria Police

**Salary**: $91,418 - $103,725

Occupation: IT and Telecommunications

Reference: VG/JE20039842A

**About the role**:
Working within the Project Management Office - Project Delivery Division, Digital Services and Security Department located at the Victoria Police Centre, 311 Spencer Street, Docklands.

Digital Services and Security Department (DSSD) help to keep Victoria safe by providing reliable, secure, and easy to use technology that enables our people to do their job and our community to access our services. DSSD are a professional team that partners with our business to transform Victoria Police and lead the digital modernisation of the organisation.

DSSD includes Project Delivery Division (PDD) that provides dedicated project management capability to manage and deliver priority initiatives for Victoria Police that will deliver operational efficiencies and improved member and community safety. The Project Management Office (PMO) within PDD provides assistance with the delivery of project components, Quality Assurance on project management functions and maintenance of a Centre of Excellence for project delivery. The PMO also assists in the mobilisation of new projects, including the initiation and establishment of project team for projects and project delivery support.

PDD's PMO currently support 17 major initiatives for Victoria Police including several high priority ERC-funded projects such as:

- Electronic Document Records Management System (EDRMS)
- Rostering and Timesheet Solution (Rostering)
- Electronic Penalty Infringement Notices (ePINs)
- Enterprise Legal Discovery Management Project
- Case Management System
- RCMPI Initiatives
- National Crime Intelligence System (NCIS).

There are currently another 18 Major Initiatives that require a Project Manager and support from the PMO.

These roles are critical to ensure that PDD can successfully initiate, deliver, transition and close high priority organisational projects. This role will contribute to the quality of DSSD project delivery by providing support in the following areas:

- Project recruitment activities
- Resource planning
- Project health and assurance
- Project budget assurance
- Project governance
- Project procurement
- Project management, and
- Project delivery.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

**Your duties will include**_:_**
- Provide secretariat services to the nominated Project governance groups including the Project Control Board and the Project Advisory Group.
- Coordinate and contribute to the development of a range of project reporting materials including project status reports, briefing papers, proposals, meeting packs and correspondence.
- Support the tasking and coordination of project activities via team Kanban Board.
- Assist the nominated Project Manager in the development and maintenance of project artefacts in accordance with the PMO Project Standard and Guidelines, engage and communicate changes to the Project Team and Stakeholders.
- Provide financial administration support to the nominated project, including management of invoices and purchase orders.
- Assist the nominated Project Manager and PMO Manager with project mobilisation activities including the recruitment and induction of project resources.
- Coordinate regular project assurance reviews to monitor compliance with standards and guidelines.
- Provide project administration support across the nominated project.
- Other duties as directed by nominated project or PMO Manager. Manage onboarding and offboarding of project resources.

**As the successful applicant, you will have**:

- Proven project management support experience and capability including the ability to achieve objectives within tight timeframes.
- Ability to prioritise tasks and complete tasks to meet deadlines under limited supervision.
- Ability to effectively and flexibly operate in a dynamic and fast paced project environment.
- Well-developed oral and written communication skills including the ability to write high quality written materials and brief team members and stakeholders.
- Ability to monitor stakeholder satisfaction and manage stakeholder issues to ensure positive outcomes for the stakeholder and project team.
- Proven ability to use initiative to influence others to drive positive change in the work area.
- A relevant tertiary education would be desirable, but not essential.

**Requirements and relevant information**:

- One (1) x full-time, fixed-term position available until 3/08/2025.
- Position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
- **Resume**:
**Applications cl

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