Property Operations Assistant

3 months ago

Melbourne, Australia The GPT Group Full time

Office Asset Management- Full Time- Melbourne, VIC**Together, we can do great things.**

We shape leading experiences across office, retail, logistics and student accommodation.

We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country.

Our sustainable returns from investments come from focusing on what matters most to customers — a great experience and doing good. Every day, our people are driving positive impact for people, place and planet. They’re inquisitive, pioneering industry firsts and pushing new ideas to deliver exceptional outcomes.

This passion and expertise creates an employee experience that puts wellbeing, flexibility and opportunity first.

Come join us.

**The role**

We have a rare opportunity for a **Property Operations Assistant **to provide operational support to the Asset Management team, with the view to move into an Assistant Operations Manager role over time.

The Property Operations Assistant, in conjunction with their interstate counterparts, provides a cohesive, smooth and efficient management of operational support functions within the Office Operations team across a number of our Melbourne CBD assets.

The Property Operations Assistant is an extremely well organised, professional and self-motivated individual who is confident liaising at senior management level, flexible and approachable and can work both autonomously and as part of a team. The Property Operations Assistant may also provide physical asset support for annual leave coverage as required.

**What you will be doing**
- Conducting accounts payable activities, raising purchase orders, processing invoices, requesting statements from contractors and tracking payments.
- Assisting with the ongoing management of scheduled work requests by following up any missing or delayed service reports or documentation from service providers that are inhibiting timely close out as well as completing and submitting vendor maintenance forms.
- Assisting the Operations team with ongoing management of the file structure to ensure portfolio wide consistency and ensuring filing of reports are consistent with requirements of set guidelines and sites are prepared for scheduled audits.
- Managing and co-ordinating key Operations Meetings, including booking of meetings rooms and administering minutes of meetings as required by the operational team.
- Developing high-quality presentations and draft reports, letters where required to assist Operational team.

**What makes you stand out**

You would ideally be Tertiary or trades qualified, with relevant prior experience in a facilities role within a commercial asset and have strong relationship building skills. You will have a keen interest in property management, excellent attention to detail, organisation and prioritisation and a customer first approach.

This role would suit a solution focused, facilities professional looking to grow their career within a leading property company (landlord side).

**What makes us stand out**

**We value our people**
- Enjoy flexible working arrangements and generous leave options.
- Experience market-leading parental leave benefits including 22 weeks paid leave for either carer and childcare allowance once you return to work.
- Embrace diverse and challenging career opportunities, supported by our dedicated Learning & Development Team committed to your growth.
- Engage in comprehensive Wellbeing programs and benefit from market-leading policies and support tailored to diverse needs.
- Be recognised by peers through nomination awards and take part in our generous Employee Referral Program.

**We know the power of a great experience**
- Ranked 5th in the 2024 Gender Equality Global Report released by Equileap.
- Achieved number 2 real estate company in S&P Global Sustainability Assessment.
- Earned a silver ranking in Australian Workplace Equality Index (AWEI) for LGBTQIA+ inclusion.
- Awarded our fourth consecutive Employer of Choice for Gender Equality citation from the Workplace Gender Equality Agency (WGEA) in 2021-2023.
- Accredited Family Inclusive Workplace.
- Committed to our second Stretch Reconciliation Action Plan (RAP).

**Everyone counts**

**Let’s get started**

If this role sounds like you, we want to hear from you.

  • Junior Property Manager

    6 months ago

    Melbourne, Australia Gotham Property Full time

    **Gotham Property has an opening for a junior property manager to come and join the rentals team.** We are seeking an enthusiastic person with a positive attitude who is looking for an entry level role full of learning, growth and great experiences. Working with our property management team, your focus will be on customer service, attention to detail and...

  • Property Management

    7 months ago

    South Melbourne, Australia Belle Property Full time

    **South Melbourne, VIC**: Are you passionate about empowering teams to excel and thrive? Do you have a knack for delivering engaging training sessions and providing strategic support to drive success? If so, we have an exciting opportunity for you to join our dynamic Head Office team! At Belle Property | Hockingstuart we are committed to excellence and...

  • Property Coordinator

    5 months ago

    Melbourne, Australia Pinpoint Property Recruitment Full time

    Join a leading provider of network services managing a commercial portfolio - Exceptionally supportive and high-functioning team - A good mixture of managing reactive, preventative and minor projects **Your Responsibilities**: **As a Facilities Coordinator, you will play a pivotal role in executing key property facilities deliverables. Your responsibilities...

  • Property Management Officer

    6 months ago

    Port Melbourne, Australia ME21 property group Full time

    Join Our Team in Property Management! Are you passionate about real estate and customer service? Do you thrive in a dynamic environment where no two days are the same? If so, we have an exciting opportunity for you! Position: Property Management and Marketing Area : Port Melbourne Company: ME21 property group About Us: At ME21, we pride ourselves on...

  • Operations Assistant Manager

    4 weeks ago

    Melbourne, Victoria, Australia Property Network of Australia Full time

    The Property Network of Australia is seeking an experienced Operations Assistant Manager to join our prestigious client in Melbourne's CBD. This role offers a unique opportunity to work closely with the Operations Manager to ensure the flagship asset is maintained to the highest standards, enhancing customer and retailer satisfaction.The ideal candidate will...

  • Property Fund Accountant

    2 weeks ago

    Melbourne, Australia KM Property Funds Full time

    Job DescriptionYour opportunity:KM Property Funds with $500m in funds under management and a portfolio spread across Australia, is a growing business and are looking for a Property Fund Accountant to join our finance team based in Melbourne CBD. With a wide range of responsibilities this diverse and exciting role could be your next opportunity.About the...

  • Property Leasing Manager

    5 months ago

    Melbourne, Australia Pinpoint Property Recruitment Full time

    Hybrid opportunity, 3 days in the office and 2 at home! - Work for highly renown brand! - Small team and friendly environment! **About the Client** Our client is a world-renowned and well-established manufacturing company looking to bring on-board a leasing champion for a 12 Month Contract into their Melbourne Property team to assist with their Large Retail...

  • Commercial Property Manager

    5 months ago

    Melbourne, Australia Pinpoint Property Recruitment Full time

    Growing provider of real estate services within a broader global business! - Good work culture with management that cares about your development! - Hybrid working on offer, CBD location with some travel **_Are you interested in working for an emerging real estate services business? Do you have a mind for processes and a keen eye for detail? Are you seeking...

  • Commercial Property Manager

    5 months ago

    Melbourne, Australia Pinpoint Property Recruitment Full time

    Growing provider of real estate services within a broader global business! - Fun, small team environment who enjoy a laugh - Hybrid working on offer, CBD location with some travel **Are you interested**_ in working for an emerging real estate services business? Do you have the capacity to manage a diverse portfolio of assets owned by the government and not...

  • Property Valuation Assistant

    1 week ago

    Melbourne, Victoria, Australia Opteon Property Group Pty Ltd Full time

    About Opteon Property GroupWe are an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US markets. Our company is recognised as the largest valuation professional services firm in these regions, delivering meaningful solutions for our clients across all property types and market sectors.A...

  • Administrative Operations Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Frasers Property Full time

    About UsFrasers Property Australia is a leading property developer with operations in 70 cities across 20 countries, employing over 700 people nationally. Our company culture is highly awarded, including WGEA Employer of Choice for Gender Equality.Role OverviewWe are seeking an experienced Office Coordinator to join our Melbourne office (St Kilda Rd) team....

  • Assistant Property Manager

    2 months ago

    Melbourne, Australia Viva Energy Full time

    A career with Viva Energy Retail is more than just a job. It’s an opportunity to be part of something bigger. Our plans for the future and with our recent acquisitions of Coles Express and OTR positioning us as the leading national convenience retailer delivering the largest corporate run convenience and fuel network with the best offer in the market...

  • Portfolio Accountant

    2 weeks ago

    Melbourne, Victoria, Australia KM Property Funds Full time

    About KM Property FundsEstablished in Melbourne, KM Property Funds is a leading provider of property investment solutions. Our team is dedicated to delivering exceptional results and creating value for our investors.Job DescriptionWe are seeking an experienced Portfolio Accountant to join our finance team. As a key member of the team, you will be responsible...

  • Property Manager

    6 months ago

    South Melbourne, Australia The Property Advisory Group Full time

    Property Management The role will include the property management of +55 asset and approx 85-90 tenants across VIC, NSW and QLD. Site visits to each asset twice a year or as required. Duties will include. Managing Leases, Tenants, Rent Collection, Invoicing and all PM activities related to commercial assets. Asset classes include, Service Stations,...

  • Assistant Property Manager

    6 months ago

    Melbourne, Australia Real Estate Career Developer Full time

    Recipient of 2 of the most prestigious awards in Real Estate - Reputable agency - lots of opportunities for professional growth & development - Collaborative & supportive team with strong presence in the Melbourne market **The Opportunity** Join a reputable real estate agency that values its employees and encourages professional growth. You’ll be part of...

  • Assistant Property Manager

    6 months ago

    Melbourne, Australia Wall Street Full time

    Take the next step in your career and work with a leader in Commercial Property! - Work with a passionate and proud team of industry professionals. - Stunning new office in the heart of the CBD with kitchen work café amenities. **The Company**: Our client is a leader in the **Commercial Property **sector, having firmly established themselves as a leading...

  • Career Opportunities at Frasers Property

    2 weeks ago

    Melbourne, Victoria, Australia Frasers Property Full time

    At Frasers Property, we are constantly on the lookout for talented individuals to join our team. If you're looking to take your career to the next level and be a part of a dynamic organization, please submit your expression of interest. We're always seeking skilled professionals in various roles such as development managers, project managers, estimators/cost...

  • Assistant Property Manager

    6 months ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Commercial Property Management Assistant

    6 months ago

    Melbourne, Australia Spire Recruitment Full time

    Join a collaborative and high performing team, with a great work ethic - Opportunity to enter the exciting and rewarding commercial property sector - Ideal role for those transitioning from residential to commercial **About the role**: This is such a great opportunity for those looking to transition in to the exciting world of Commercial Property...

  • Director of Property Services

    3 weeks ago

    Melbourne, Victoria, Australia Opteon Property Group Pty Ltd Full time

    About Opteon Property Group Pty LtdWe are an international provider of valuations, advisory and specialist property services in the Australian, New Zealand and US markets. As a leading valuation professional services firm, we deliver meaningful solutions for our clients across all property types and market sectors.About the RoleThis role provides vital...