HR Coordinator
3 weeks ago
Excellent opportunity to join a newly created agricultural business in the CBD.
**The Company**
This organisation develops regionally significant modern livestock facilities in strategic locations, chosen for stock numbers, transport efficiency and long term sustainability.
***
**The Role**
The HR Coordinator is responsible for a broad range of administrative tasks across the entire employee life cycle. The role also contributes to the delivery of effective and efficient HR activities and programs that supports the HR Manager to deliver on strategic objectives.
Duties will include:
**Human Resources Administration**
- Act a first point of contact for HR queries from employees and line managers across the business.
- Manage the HR aspects of the payroll process, including processing employment variations, requests for child support deductions etc. and work with the Finance team and Employment Innovations to facilitate the payroll process.
- Co-ordinate the onboarding and offboarding for employees and temporary staff, ensuring all items on the onboarding and offboarding checklists are efficiently completed and new or departing employees have a positive experience.
- Undertake administrative related tasks relating to cyclical activities such as performance reviews and salary reviews.
- Generate and maintain personnel files, including updates to personal details and employment variations.
- Co-ordinate processes, documents and records for employee movements and changes including updating organisational charts.
- Co-ordinate training and development requirements, making bookings, liaise with attendees and facilitators and manage and track attendance.
- Assist in the management of the HR Calendar to ensure HR cyclical activities are scheduled and on time.
- Collate HR data to produce regular and ad-hoc HR reporting as required.
- Manage purchasing for the HR team, including raising purchase orders and receipting invoices.
- Conduct exit interviews and report and/or escalate key feedback points.
- Comply with data management policies and procedures and other areas of HR compliance, report breaches and/or risks to the HR Manager.
Recruitment Administration
- Advertise approved positions as per the recruitment strategy
- Draft offer letters and contracts of employment and co-ordinate required signature and approvals
- Co-ordinate background and reference checks
- Assist with other areas of end to end recruitment and selection process as required.
Work Cover (WC) & Return to Work Coordination (RTW)
- Manage WorkCover claims and liaise with relevant internal parties, the insurer and the claimant to ensure claims are processed and communicated effectively
- Ensure that all Work Cover files are up to date
- Deliver advice on policy review and development on all matters relating to WC & RTW
- Stay informed of latest developments in WC & RTW as relevant across all states
Organisation Development, Engagement & Retention
- Work with the HR Manager to develop and implement organisational development initiatives, support change management and continuous improvement.
- Support the HR Manager and the Management to foster a culture that is consistent with the organisation's culture and values.
- Work with the HR Manager and provide administrative support on key projects focused on the engagement and retention of employees, including learning and development planning, internal training initiatives.
- Assist the HR Manager with other engagement activities, including the planning and co-ordination of team building events and well-being activities and other corporate initiatives as required
- Establish and maintain strong working relationships with line managers and other key internal and external stakeholders to ensure the smooth operation of the organisation, including policy awareness and compliance.
HR Organisation & Administrative Support
- Provide support to the HR Manager by contributing to the development and implementation of HR team process enhancements and undertake other ad hoc tasks as requested.
- Assist with the management of HR policies, procedures, supporting tools and templates and ensure all HR documentation on the intranet is up to date and accurate.
***
**Your Profile**
- Strong administrative skills with an excellent attention to detail
- Strong organisation and time management skills including the ability to adapt/ be flexible to changing priorities, work under pressure and priories competing deadlines
- Strong analytical and problem-solving skills, with the ability to work independently, demonstrate initiative and develop solutions
- Strong team/ collaborative skills, well developed interpersonal style with the ability to build rapport and positive relationships across all levels of the organisation
- Excellent communication skills, both oral and written communication
- High learning agility and continuous improvement focus
- Ability to act with professionalism, confidentiality and discretion.
**
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