Group Administrator

6 months ago

Melbourne, Australia ASPECT Studios Full time

Job Title- Group Administrator- Location- Melbourne - AU (Primary)- Employment Type- Full-time Permanent- Job DescriptionThe Practice
ASPECT Studios is a purpose orientated, design led landscape architecture and urban design practice. With operations across Australia, Asia, UK and the Middle East, our studios believe in the power of design to positively change people’s behaviour and lives, the environment, and the planet.

The global Group consists of ASPECT’s senior executives, function leaders and their teams, including Finance, Marketing, Human Resources, Information Technology and Commercial. Together we collaborate with design studios across the world to support and drive business strategy and operations.

Based out of Melbourne, you’ll find most of the Group team in our converted warehouse in the laneway heart of the CBD. With the Melbourne design studio only a 5-minute walk away, you’re never far from our creative hub, public transport, and good coffee

The Role
As part of our global Executive team, the Group Administrator plays a critical role in enabling our senior teams to lead the practice. Taking day-to-day direction from the COO, this is a diverse position providing broad operational support to the Executive Group, and targeted support to a number of key individuals.

The Group Administrator will coordinate a number of projects and administrative duties, including:

- Coordinating the Executive calendar of meetings (e.g. monthly global all-hands, quarterly operational updates, strategy workshops and Board meetings) - scheduling, agendas, recordings, minutes etc.
- Administering ASPECT’s corporate travel program
- Office coordination (contractor/supplier management, ordering, catering, security etc.)
- Organising Group-wide initiatives and events
- Ad hoc administration, including research, presentation-building, drafting communications etc.

This position is full time, based in-office 5 days per week. Flexibility will be provided to support international collaboration.

About You
The diversity of this role and its stakeholders will lend itself to someone who loves to problem-solve, collaborate, write, and project manage. We are looking for someone who can proactively and confidently manage up, who can summarise complex information articulately, and who is comfortable operating flexibly within a framework.

Although not essential, experience in a creative and/or project-based businesses will be highly regarded, as well as experience supporting Board members (directly or indirectly).

If the above describes you, but you’ve not ticked every box, we still want to hear from you. ASPECT hires for cultural fit, aligned, and transferrable skills. If you love what ASPECT does, and are a confident and capable administrator, we’d love to hear from you.

ASPECT Benefits
Our workplace culture is extremely supportive, creative and driven, so you can rest assured that your colleagues will have your back and will help you to succeed in the role. We embrace diversity, foster professional development, and will provide you with the tools and environment you need to thrive.

Some of the benefits you'll enjoy as an ASPECT staff member include:

- Additional two weeks of annual leave through our Purchased Leave Initiative,
- Access to generous company paid Parental Leave benefits after 6 months,
- MAPS Days - four paid days per year to explore a passion project,
- Professional membership support following probation - reimbursement of fees for industry memberships.

How to apply

We are not currently accepting resumes from recruitment agencies.

  • Tour Group Administrator

    6 months ago

    Melbourne Airport, Australia Lotte Duty Free Full time

    ABOUT THE ROLE The Tour Group Administrator will be Responsible for the administration of the Tour groups, managing them, booking, planning and informing locations a about their arrival and ensuring that the store provides the highest level of customer service possible. THIS ROLE WILL SEE YOU: Register data related to the tour groups and file...

  • Payroll Administrator for Retail Group

    3 weeks ago

    Melbourne, Victoria, Australia Seed Heritage Full time

    About the RoleWe are seeking a highly skilled Payroll Administrator to join our team at Seed Heritage, a unique Australian Fashion Retail Group. This exciting opportunity will be based in our St Kilda Rd Offices and requires a dedicated individual to lead and assist the payroll team in ensuring effective administration of payroll services across all of our...

  • Receptionist - Automotive Group

    6 months ago

    Melbourne, Australia Werribee & Western Automotive Group Full time

    Full Time & Casual Positions Available - Join a welcoming and supportive team - Award winning dealership group Front Desk Receptionist, do you have the presentation and customer service skills to be the face of our company? Werribee and Western Automotive Group has an opportunity for a professional **Receptionist** to join our team on a full-time ( Monday...

  • Assessment Administrator

    8 months ago

    Melbourne, Australia Link Group Full time

    **Overview** To provide a specialised claims administration service to members and Trustees of Superannuation funds. This service covers Terminal Illness (TIB), Total and Permanent Disablement (TPD), Income Protection (IP), and Permanent Incapacity (PI) Claims. All functions relate to AustralianSuper. **Key Accountabilities and Main Responsibilities** -...

  • Accounts Administrator

    1 month ago

    Melbourne, Victoria, Australia Denbies Group Full time

    Accounts Administration Role at Denbies GroupFull Time, Accounting, HallamPlease see below for job detailsExperienced AP & AR AdministratorCompetitive remuneration package availableOpportunity to work in a small and energetic companyDenbies Group is a market leader in the Fire & BBQ category with our Samba and Ember brands, as well as having a strong...

  • Transformation Manager

    2 weeks ago

    Melbourne, Victoria, Australia Lead Group Full time

    We are seeking a highly skilled Transformation Manager to join our team at Lead Group based in Melbourne. This is an exciting opportunity for a Restructuring Senior Manager who has significant experience in managing and conducting complex restructuring processes.The ideal candidate will have exposure to corporate distress, voluntary liquidations,...

  • HR Administrator

    1 week ago

    Melbourne, Victoria, Australia ABN Group Full time

    About ABN GroupABN Group is a leading construction, property, and finance company in Australia with operations in Victoria and Western Australia. We deliver the dream of home ownership by providing high-quality services to our customers.Job DescriptionWe are seeking an experienced HR Administrator to join our team. This role involves delivering high-quality...

  • Underwriting Administrator

    6 months ago

    Melbourne, Australia Link Group Full time

    **Overview** Ensure the accurate and timely processing of member transactions within agreed service standards. **Key Accountabilities and Main Responsibilities** - Provide superior service to funds, members and key stakeholders meeting Service and quality standards - Complete daily processing within required Service Standards. - Ensure processing standards...

  • Administrative Support Specialist

    3 weeks ago

    Melbourne, Victoria, Australia Genus Group Full time

    The Genus Group is seeking a highly skilled Administrative Support Specialist to join our team in Dandenong South.Salary: $60,000 - $80,000 per annum (dependent on experience)Company OverviewGenus Infrastructure VIC Pty Ltd is a rapidly growing ASX listed company and a subsidiary of the GenusPlus Group. We specialize in overhead powerlines and underground...

  • Administrator, R&ss

    8 months ago

    Melbourne, Australia Link Group Full time

    **Overview** Ensure the accurate and efficient processing of administrative tasks within agreed service standards. **Key Accountabilities and Main Responsibilities** - Processing of all operational administration - Adherence to agreed service and quality standards - Ensuring compliance with all legislative, financial and area specific procedures to...

  • Administrator, R&ss

    8 months ago

    Melbourne, Australia Link Group Full time

    **Overview** Ensure the accurate and efficient processing of administrative tasks within agreed service standards. **Key Accountabilities and Main Responsibilities** - Processing of all operational administration - Adherence to agreed service and quality standards - Ensuring compliance with all legislative, financial and area specific procedures to...

  • Supply Chain Administrator

    6 months ago

    Melbourne, Australia Collar Group Full time

    Central Melbourne CBD location - Contract role with a potential to go perm - Enjoy a positive working environment everyday Join a dynamic and growing group of companies on the brink of a transformative change - the implementation of a cutting-edge ERP system. Recognising the pivotal role in this journey, they are seeking a diligent and detail-oriented...

  • Estate and Probate Lawyer Opportunity with Empire Group

    3 weeks ago

    Melbourne, Victoria, Australia Empire Group Full time

    Empire Group is a reputable full-service commercial law firm seeking an experienced Estate and Probate LawyerThe Role:You will advise clients on a diverse range of estate administration matters, including probate applications, succession planning, and wills and enduring powers of attorney. You will also prepare complex testamentary trusts and have extensive...

  • Group Assistant

    6 months ago

    Melbourne, Australia Development Victoria Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Development Victoria **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 585 **About Us** At Development Victoria, we’re passionate about making Victoria a great place to be. We create vibrant places across our state, through diverse and strategic property...

  • Approvals Administrator

    6 months ago

    Melbourne, Australia ABN Group Full time

    **Approvals Administrator**: - 493301 - Melbourne - Administration/Support Service - Full-time (Permanent) - Add to favourites Favourite View favourites **What's on offer?** You will work as part of a collaborative and high performing team where you will be provided with ongoing development, training and support. The role involves: - Checking...

  • Project Administrator

    7 months ago

    Melbourne, Australia Downer Group Full time

    **A new name, a bright pathway ahead** Part of Downer Group, our newly formed Social Infrastructure and Citizen Services business unit brings amazing capability to the people of Australia and what matters most to them. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and...

  • Accounts and Administrative Professional

    3 weeks ago

    Melbourne, Victoria, Australia Denbies Group Full time

    Role SummaryWe are seeking a skilled Accounts Administration professional to join our team as an Accounts & Administration Officer. The successful candidate will support both financial and administrative functions across three entities, ensuring accurate financial records and smooth office operations.Key Responsibilities:Manage Accounts Receivable (AR) and...

  • Experienced Legal Professionals Wanted for Empire Group

    2 weeks ago

    Melbourne, Victoria, Australia Empire Group Full time

    Empire Group is a leading legal recruitment agency, connecting talented professionals with top law firms and in-house teams.We're currently looking for skilled Legal Assistants to join our dynamic team. These roles are ideal for experienced professionals seeking a new challenge.About the RolesWe have multiple opportunities available across various practice...

  • Administrative Support Specialist

    4 weeks ago

    Melbourne, Victoria, Australia Perigon Group Full time

    We are seeking an experienced Administrative Support Specialist to join our team at Perigon Group.The successful candidate will provide administrative support to the GM, including diary management, documentation, meeting arrangements, and calendar organisation.Key responsibilities include:Managing complex diaries and coordinating meetings and...

  • Career Opportunities with Sussan Group

    3 weeks ago

    Melbourne, Victoria, Australia Sussan Group Full time

    About the RoleSussan Group is a leading Australian fashion and retail company operating over 460 stores across the country. With a strong presence in the market, we offer diverse career opportunities for individuals who are passionate about the industry.Our team members are driven by innovation and creativity, working together to deliver exceptional results....