Project Administrator

7 months ago

Melbourne, Australia Downer Group Full time

**A new name, a bright pathway ahead**

Part of Downer Group, our newly formed Social Infrastructure and Citizen Services business unit brings amazing capability to the people of Australia and what matters most to them. We run hospitals, manage client data centres, we take asset management risk, and we are a trusted advisor and partner to our New Zealand and Australian Defence Forces. Arguably no other business within Downer better embodies our purpose; _to enable our communities to thrive._

**Join us on the journey**

We currently have an opportunity for a **Project Administrator** to join our team. Reporting to the Facility Manager, the Project Administrator role is responsible for the effective delivery of office and administrative functions relating to one, or multiple contracts, and ensuring efficient support to the broader team.

Beyond the day-to-day responsibilities, you can also expect to be involved in the advancement of our Facilities and Asset Services function; from innovating processes, to assisting on a variety of internal projects.

**What you’ll do**

The role has a broad remit, with key responsibilities outlined below:

- Under limited direction from the Facility Manager, oversee the day-to-day Work-order timelines for responsive repairs/maintenance of the Contract.
- Provide regular supervision by liaising with In-House Service Teams, Contractors, and Subcontractors through phone communication when necessary.
- Carry out monthly reporting and analyse information related to contract performance.
- Take full accountability to meet contractual obligations regarding timing and communication, ensuring that work-orders are closed within Contract KPIs.
- Ensure all relevant paperwork and site files are complete, well-maintained, and accurately fed back to the business. This includes handling purchase orders, invoices, and payroll records to ensure the ongoing success and profitability of the contracts.
- Accurately process payroll information into the system, maintaining employee times for the contract.
- Establish and maintain excellent relationships with both internal and external stakeholders, including the client and occupants of the contract.
- Develop a comprehensive understanding of the contracts, with a particular focus on interpreting Performance Standards and their associated timeframes.

**What you’ll bring**
- Previous experience in a similar role performing high-level administration tasks in a contract environment.
- Excellent administration skills, with proficiency in Microsoft Office Package.
- Sound knowledge of project costing and budgeting.
- Familiarity with purchasing & invoicing systems and Salesforce.
- Strong time management and organisational skills.
- Effective communication and ability to work well with others in a team.
- Proven ability to administer work orders and maintain accurate paperwork for Contract compliance.

More than anything, you’ll have a strong work ethic, a positive attitude, and a drive to provide high quality outcomes for the Social Infrastructure and Citizen Services business unit and our clients.

**Why work for us?**

Working for the Social Infrastructure and Citizen Services business unit, means being part of something new and exciting. With a bright future ahead of us, you find purpose here and have the opportunity to directly impact and contribute positively to our future. You’ll also find a range of benefits available such as:

- Training and development to support your career.
- Internally career opportunities across the Downer Group business
- Affordable healthcare covers, discounted car purchase and rental (with selected brands), and other retail discounts.
- An Employee Assistance Program providing access to professionals to support you (and your family) to achieve your personal or professional goals through wellbeing coaching, counselling, financial advice, legal advice and more.

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