Administrative Support Officer

3 weeks ago

Hobart, Australia Tasmanian Government Full time

Department of Justice

Independent Regulator, CYSOR

Applications must be submitted by Monday 22 April, 2024 11:55 PM

**Position details**:
**Applications close**:

- Monday 22 April, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 2**Salary**:

- $64,821.00 to $69,764.00 per annum**Employment type**:

- Fixed-term, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- The Administrative Support Officer provides high level assistance, recommendations, advice on administrative and operational process, practices, and guidelines within the office environment. The position contributes to the effective and efficient running of the Office of the Independent Regulator (the Office) by maintaining efficient records including the management of information and case management systems and the preparation of sensitive material as required.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Period of Appointment**:
Fixed Term - 24 Months

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:
Undertake the provision of office support services to the Office of the Independent Regulator, including:

- being the first point of contact for visitors,
- managing mail distribution,
- ordering office supplies and maintaining office supply stock
- receipting deliveries
- scheduling meetings/workshops
- taking, preparing, and distributing meeting minutes
- raising IT requests through the internal portal
- providing administrative support for contracts and assisting with coordinating contractors
- maintaining efficient and detailed record keeping, including securing sensitive documents with password protection and/or restricting access
- Coordinate conference and travel arrangements for staff, including organising itineraries, accommodation, and conference registrations.
- Maintain efficient and detailed record keeping, including maintaining information systems.
- Preparation of papers, minute taking, action item reporting and follow up and undertaking administrative and logístical work in support of projects.
- Organising Coordinate and plan the maintenance of the vehicle fleet.
- Undertake research to make recommendations for operational improvements to improve office efficiency, including technological improvements.

**Essential Requirements**:

- Pre-employment Check
- A Current Tasmanian Registration to Work with Vulnerable People.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Desirable Requirements**:

- Current drivers’ licence.

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Dan Rakhani
Business Services Manager
Phone: 0461 406 649

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603

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