Administration Officer

1 week ago

Hobart, Tasmania, Australia University of Tasmania Full time

Job no: 498896

Work type:
Part time

Location:
Hobart

Categories:
Administration

Administration Officer - TCHI

  • Part time 0.6 FTE
  • Fixed term 18 months
  • Based in Hobart
  • Opportunity for a highly motivated administration officer to provide exceptional service and support

The Opportunity


The Administration Officer works closely with the TCHI Team and is a key professional interface for TCHI with internal and external stakeholders.

This position is responsible for a range of administrative tasks and prepares and coordinates correspondence, reports and engagement activities with stakeholders and members and provides project management support to TCHI's program of work.


Key Accountabilities:

  • Acting as the first point of contact for all communications into and out of the TCHI office and ensuring all requests are dealt with in a timely and efficient manner.
  • Providing high level executive assistance and secretarial services to the TCHI Board, Executive Committee and other Working Groups, this includes producing agendas, minutes and maintaining governance records.
  • Researching, developing and preparing written documentation which includes collecting data, producing comprehensive reports, correspondence, presentations, papers and other written and verbal briefings on behalf of TCHI.
  • Supporting the implementation of a variety of TCHI projects or work activities to support the TCHI program, including project administrative support.
  • Providing high level administrative support to the TCHI Manager Operations and the TCHI Program in alignment with existing policies and procedures, including supporting financial management and reporting.
  • Being a team player and working productively as part of a small and agile team to achieve the strategic objectives, activities and initiatives of TCHI as required by the leadership team, Executive Committee and Board.

Your Application

  • A degree level qualification in a relevant area, or an equivalent combination of relevant experience and/or education/training.
  • Experience providing project and/or secretarial support in a research environment and/or the health sector.
  • Excellent oral, written and interpersonal skills with a high level of attention to detail, a high standard of writing and presentation of written materials.
  • Proven ability to build and maintain effective, collaborative working relationships with a wide range of internal and external stakeholders and the ability to communicate effectively with a diverse range of people and organisations.
  • Practical knowledge and experience of office organisation and procedures with the ability to exercise discretion, initiative and judgement, and work within a professional and confidential environment.

Remuneration


Appointment to this role will be at HEO 5 and will have a total remuneration package of up to $96,794 pro rata comprising base salary within the range of $74,080 to $82,730 pro rata plus 17% superannuation.


COVID-19 Update:


The University of Tasmania recognises that this is critical for the workforce at the University to protect the safety of our workforce and vulnerable Tasmanians.

Applicants for this role must be prepared to provide evidence of Covid-19 vaccination as a condition of employment.

How to Apply

  • Please refer to the attached Position Description below for full details.
  • Resume
  • Cover letter outlining your suitability and motivation for the role
  • Your responses to the success criteria from the Position Description below

Applications close Thursday, 6 July 2023, 11.55pm

  • To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role._

Advertised: 22 Jun 2023 Tasmania Standard Time

Applications close: 06 Jul 2023 Tasmania Standard Time

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