Executive Assistant

6 months ago

Sydney, Australia Clyde&Co Full time

Job Title

- Executive Assistant

- Job Location

- Sydney

- Job Type

- Business/Professional Services & Support

- Expertise

- Description
We are seeking a professional and vibrant EA, preferably with a strong track record providing legal support at Partner level to join our thriving Sydney office.

**About the role**

The Executive Assistant provides a range of executive, secretarial and administrative support across a variety of complex issues to support a Partner to achieve client and organisational objectives.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

- Executive level one on one support with a Senior Partner
- Superior time management to complete tasks efficiently
- Diary management, including organising internal and external client meetings and arranging flights and accommodation
- Act as the Partner's point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner's time
- Prepare, coordinate and review high level communication including correspondence and advices
- Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Capturing and recording fee earner business development activities and liaising with clients
- Ability to develop excellent working relationships with external/ internal clients
- All other duties as required and outlined in the job description for this role.

**Essential skills and criteria**
- Minimum 3 years' legal admin or professional services experience
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Ability to perform to a high standard in a large volume Insurance practice.

**Discover the Perks at Clyde's**

**Parental Leave**
We offer an extensive 26-week parental leave policy, ensuring equal opportunities for all prospective parents.
**Cultural Fit Matters**
We take pride in our unique culture and prioritize team synergy in our hiring process.
**Invest in Your Well-being**
Our comprehensive Fitness & Wellbeing Benefit covers various health activities, from gym memberships to mindfulness apps, fitness classes, massages, nutrition counselling, and more.
**Support for You and Your Family**
Access professional coaching and consultation services through our Employee Assistance Programme, benefiting both employees and their families.
**Convenient Central Location**
Situated in the heart of the CBD, our office boasts 'End of Trip' facilities for added convenience.
**Recharge with Wellbeing Days**
Beyond annual leave, employees are entitled to dedicated wellbeing days, facilitating much-needed rejuvenation.
**Connect Through Social Events**
Join our regular after-work gatherings, sports activities like touch football or run clubs, engaging trivia nights, and inclusive Diversity & Inclusion events

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