Administrative Assistant
2 months ago
**About Us**:
Melodic Minds Music School is a vibrant and creative music school dedicated to helping young children express themselves through music, build confidence, and feel a sense of belonging. We offer individual and group music lessons, holiday programs, and special events to nurture children's musical talents and creativity.
We are looking for a highly organized and proactive **Administrative Coordinator** to join our team. This role will be responsible for managing the day-to-day administrative operations and supporting the smooth running of our music school.
**Hours: 6 per week with the opportunity to grow. Must be available 4-8pm weekdays.**
**Key Responsibilities**:
- **Student Enrollment and Scheduling**:
- Manage student registrations and enrollment processes.
- Coordinate and maintain class schedules for students and teachers.
- Communicate with parents to confirm registrations and answer enrollment inquiries.
- **Payments and Invoicing**:
- Handle tuition payments and invoicing for classes, camps, and other programs.
- Track payments, refunds, and ensure accurate financial records.
- Manage early bird discounts and extended hour payments for camps.
- **Customer Service and Communication**:
- Serve as the primary point of contact for parents and students regarding inquiries, complaints, or concerns.
- Maintain clear communication between teachers, parents, and students.
- Send reminders and updates to parents regarding upcoming lessons, payments, and events.
- **Event Coordination**:
- Assist with planning and organizing special events, such as student recitals, holiday programs, and workshops.
- Handle logístical details such as booking venues, coordinating schedules, and sending invitations.
- **Facility and Supplies Management**:
- Ensure the school premises are organized, clean, and ready for lessons.
- Manage inventory and order supplies for teaching, camps, and workshops.
- Coordinate facility maintenance and repairs when necessary.
- **Technology and Software Management**:
- Maintain and manage the school's scheduling software and other administrative tools.
- Update the school’s website and social media platforms with relevant information.
- Troubleshoot any technical issues that arise during lessons or administrative processes.
- **Marketing and Promotion**:
- Assist in promoting programs, events, and holiday camps through newsletters and social media.
- Create engaging content to attract new students and retain current families.
- Coordinate with external vendors for promotional activities if needed.
**Skills and Qualifications**:
- Prior experience in administrative roles
- Excellent organizational and time-management skills.
- Strong communication and customer service skills.
- Proficiency in scheduling software and basic accounting tools.
- Ability to work independently and multitask in a fast-paced environment.
- A passion for working in a creative and child-friendly environment is a plus.
**Benefits**:
- Flexible working hours to accommodate your schedule.
- Opportunity to work in a fun, dynamic, and music-focused environment.
- Professional development opportunities to enhance skills in education and administration.
**How to Apply**:
**Job Type**: Casual
Pay: $32.00 - $36.90 per hour
Expected hours: No less than 6 per week
Schedule:
- Afternoon shift
Work Authorisation:
- Australia (preferred)
Work Location: In person
-
Administration Assistant to The Department of
6 months ago
Frankston, Australia Peninsula Health Full time**Join a leading metropolitan health service and major teaching and research hospital**: - **Contribute to a supportive and inclusive work culture that embraces diversity.**: - **Frankston, Mornington Peninsula & surrounding locations**: - **Classification: HS2** **Who We Are and What We Stand For** Peninsula Health is the major metropolitan health...
-
Administration Assistant
7 days ago
Frankston, Australia Peninsula Health Full time**Join a leading integrated person centred healthcare network**: - **Salary packaging available**: - **Frankston, Mornington Peninsula & surrounding locations** **Who We Are and What We Stand For** Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community...
-
Administration Assistant
1 month ago
Frankston, Australia Peninsula Health Full timeJob Description **Posting Start Date**:22/11/2024**Req ID**:2282**Job Title**:Administration Assistant - Frankston Emergency Department**Employment Status**:Permanent Full Time**Job Location**:Frankston- **Partner with patients, consumers, and carers to ensure an excellent standard of service** - **Great salary packaging benefits & be a part of an...
-
Administrative & Customer Service Assistant
3 days ago
Frankston, Australia Community Solutions Group Full timeAdministrative & Customer Service Assistant (Education and Training) **About the Role**: We are now looking to hire an Administrative and Customer Service Assistant on a permanent full-time basis to join our friendly, supportive and high performing Frankston based team. Working in our training team, you will be the first point of contact for customers and...
-
Administration Assistant Safer Care Unit
3 months ago
Frankston, Australia Peninsula Health Full timeJob Description **Posting Start Date**:09/10/2024**Req ID**:1904**Job Title**:Administration Assistant Safer Care Unit**Employment Status**:Fixed Term Part Time**Job Location**:Frankston- **Partner with patients, consumers, and carers to ensure an excellent standard of service**: - **Be a part of an inclusive, diverse and supportive team**: -...
-
Administration Assistant
1 month ago
Frankston, Australia Peninsula Health Full timeJob Description **Posting Start Date**:04/12/2024**Req ID**:2342**Job Title**:Administration Assistant - Mental Health - Casual**Employment Status**:Casual**Job Location**:Frankston- **Partner with patients, consumers, and carers to ensure an excellent standard of service** - **Be a part of an inclusive, diverse team with on the job training and support** -...
-
Administrative Officer
2 months ago
Frankston, Australia Chisholm Institute Full timeAs an Administrative Officer, your key responsibilities include: **Operational Management and Support**: - Provide a high level of customer service to students, customers and staff. - Ensure timely responses and effective client interaction in relation to student enquiries. - Process student enrolments, transfers and withdrawals, as well as following up on...
-
Administration Worker
2 months ago
Frankston, Australia Peninsula Health Full timeJob Description **Posting Start Date**:29/10/2024**Req ID**:2078**Job Title**:Administration Worker**Employment Status**:Fixed Term Part Time**Job Location**:Frankston- Administration Worker - Attractive Salary Packaging Benefits - Funded Limited Term Part Time position until 30/06/2025 - Classification Range: Grade 1 Level 1-4* **Who We Are and What We...
-
Administrator
7 days ago
Frankston, Australia Sharp & Carter Full time$55,000-$60,000+ | Amazing starting salaries - Located in Frankson and close to Public Transport - interesting and diverse role focusing on historic cultural values and beliefs **About the role** My client is seeking an experienced Office Administrator that is looking for the next step in their career. This role supports the Culture team within this NFP...
-
Executive Assistant
3 months ago
Frankston, Australia Peninsula Health Full timeJob Description **Posting Start Date**:10/10/2024**Req ID**:1941**Job Title**:Executive Assistant**Employment Status**:Fixed Term Full Time**Job Location**:Frankston- **Opportunity to grow your skills!**: - **ASAP start!**: - **Limited Term Contract until end of February 2025**: - **Salary Range $74,500 - $82,300* + Super** **Who We Are and What We...
-
Administration Clerk
3 months ago
Frankston, Australia St John of God Health Care Full timeYour role at St John of God Frankston Hospital You will be is responsible for the delivery of efficient reception and administration functions at St John of God Frankston Rehabilitation Hospital. The Position- Facilitating efficient admission and discharge services to patients.- Ensure timely and accurate scheduling of Outpatient appointments, rescheduling...
-
Frankston, Australia Employment Plus AU Full timeNumber of Positions Available: 1 - Start your career with The Salvation Army today! - We are looking for compassionate people who share our mission and values, if you have the passion and drive to commit yourself to a challenging and rewarding role; we invite you to review our current vacancies. - ABOUT US - The Salvation Army is one of Australia’s...
-
Personal Assistant and Sms Admin Assistant to
6 months ago
Frankston, Australia Peninsula Health Full time**Join a leading metropolitan health service and major teaching and research hospital.**: - **Supportive and inclusive work culture that embraces diversity**: - **Frankston, Mornington Peninsula & surrounding locations**: - **Classification: HS3** **Who We Are and What We Stand For** Peninsula Health is the major metropolitan health service caring for a...
-
Clerical Administrator
7 months ago
Frankston, Australia Peninsula Health Full time**- Be part of a dynamic and enthusiastic Radiology team** - **Salary Packaging Available**: - **Beautiful Mornington Peninsula Location**: - **Seeking people who want to be part of a cutting edge, fast paced and progressive environment.** **Who We Are and What We Stand For** Peninsula Health is the major metropolitan health service caring for a...
-
Marketing Assistant
6 months ago
Frankston, Australia Peninsula Leisure Full time**Description**: Peninsula Leisure (PL) is a company focused on reimagining health and wellbeing experiences to activate and engage our community. We are committed to providing quality recreation and leisure products and services driven by the exceptional talent of our people. We currently manage Peninsula Aquatic Recreation Centre (PARC), Pines Forest...
-
Mepacs Dispatch and Administration Clerk
5 days ago
Frankston, Australia Peninsula Health Full time**Immerse yourself in an inclusive, diverse and supportive culture**: - **Work with a Small Team**: - **Frankston, Mornington Peninsula & surrounding locations** **Who We Are and What We Stand For** Peninsula Health is the major metropolitan health service caring for a community of 300,000 people. Our Vision is to provide exceptional health and community...
-
Clinical Trials Assistant
6 months ago
Frankston, Australia PASO Medical Full time**Full Time Position**: - **Work with a dynamic, passionate team committed to providing high quality care to cancer patients**: - **World class facilities**: - **Commitment to Professional Development and Growth** **PASO Medical - TREATMENT, RESEARCH, SUPPORT** We are defined by our multifaceted team and our passion for science-based cancer research. By...
-
Medical Receptionist and Administrator
7 months ago
Frankston, Australia MA Oncology Pty Ltd Full time**MA Oncology** Established in 2015 by A/Prof Muhammad Alamgeer, MA Oncology is an integrated provider of Oncology services based in the South Eastern Suburbs of Victoria - Frankston and Mornington Peninsula **About A/Prof Muhammad Alamgeer** A/Prof Muhammad Alamgeer is a Medical Oncologist and clinical researcher specialising in solid tumours. He...
-
Executive Assistant
7 months ago
Frankston, Australia Davidson Group Services Full timeOur client is seeking an experienced Executive Assistant to join their team on a temporary annual leave cover, from the 30 th May to the 21 st June. The role would be based in central Frankston (walking distance to the train station) and will be a hybrid position. **Key Responsibilities**: - Providing comprehensive administrative support to the GM,...
-
Clinical Trials Assistant
7 months ago
Frankston, Australia PASO Medical Full time**Full Time Position**: - **Work with a dynamic, passionate team committed to providing high quality care to cancer patients**: - **World class facilities**: - **Commitment to Professional Development and Growth** **PASO Medical - TREATMENT, RESEARCH, SUPPORT** We are defined by our multifaceted team and our passion for science-based cancer research. By...