Office & Project Administration Coordinator

4 months ago


Perth, Australia Ausenco Full time

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 26 offices in 15 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team is growing, we are currently recruiting for an **Office & Project Administration Coordinator** to join our team in our **Perth office.** The role is a permanent full-time position, an immediate start available.

**About the role**
- Act as the primary point of contact for the office and provide a welcoming atmosphere for employees, clients and suppliers.
- Operate the main switchboard and answer all incoming calls.
- Coordinate couriers, ensuring timely and efficient processing, and take receipt of incoming deliveries.
- Coordinate maintenance issues with suppliers and building management
- Ordering of stationary, PPE and office supplies.
- Support the executive team for various administration tasks when required.
- Maintain reception area and all office environments cleaned, organized and well stocked.
- Support project teams by assisting with site enquiries, expediting, engineering and procurement. This includes the completion of purchase orders for travel and other project related expenses when required.
- Communicate with relevant departments to ensure that project requirements are met
- Deliver a seamless onboarding experience, welcoming new starters and conducting building inductions.
- Keeping internal databases updated
- Collating and formatting documents
- Manage meeting minutes
- Assist in coordinating social club activities when required.

**About you**
- Minimum 2 years prior experience in an administration/reception-based role preferable.
- Good organisational and time management skills.
- High attention to detail.
- Ability to work in a confidential manner.
- Excellent telephone answering technique.
- Well-presented & interpersonal skills
- Strong verbal & written communication skills.
- Effective working with a variety of teams
- Efficient multitasking and prioritising skills.
- Proficient Microsoft Office skills.
- Exposure to working autonomously.

**Why Ausenco?**

We support individual growth and aim to allow you to work in a way that plays to your strengths. In addition to a competitive remuneration package we offer:

- **Career advancement -** Be supported in your ongoing development with technical training, mentoring programs and frequent networking opportunities.
- **Work Life Balance -** Be empowered to enjoy your life outside of the office with flexible working hours, modern leave policies including paid parental leave and floating public holiday programs.
- **Holistic approach to wellness -** Take a proactive approach to your overall wellbeing. Access confidential services as a courtesy of Ausenco including online health and fitness programs, financial coaching, and confidential counselling services.
- **Accessible leadership team -** Work with highly reputable market leaders who value your contribution.

**#LI-Onsite **+ LI-LD1.**

Join us and work a better way.

**Applications close Sunday 8**th** of September 2024.
**Primary Location**: AU-WA-Perth

**Job Posting**: Aug 22, 2024



  • Perth, Australia Quattro Project Engineering Full time

    Perth November 4, 2024 An exciting role for a motivated and detail-oriented Project Administrator to join an award-winning company on a full-time basis. **The Role**: Join our team as a Projects Administrator on a permanent full-time basis. This presents an exciting opportunity to develop your skills and make an impact while working alongside our talented...


  • Perth, Australia AMP Limited Full time

    **The opportunity** The primary purpose of the role is to assist with the growth and retention of North clients via the provision of a range of support services, principally training and education of North, project management of Transition services and relationship management with key clients back-office staff. **How you will make an impact** - Works...


  • Perth, Australia AMP Full time

    Strategic Account Manager If you live in Australia or New Zealand, you've likely heard of AMP. But at a time when society is changing, we are too. We're now a nimbler business with new leadership and thinking. For us, these are exciting times. There's a real potential for big thinkers to help us redefine what financial services could be. And turn our...


  • Perth, Western Australia Qube Full time

    Job DescriptionWe are seeking a highly skilled and motivated Project Administration Coordinator to join our team in Australia.Key Responsibilities:Maintain the day-to-day running of Project administration office and undertake activities associated with Qube Projects, Operations, HSE, finance.Ensure all contract rates are invoiced to clients in accordance...


  • Perth, Western Australia Civmec Full time

    About CivmecCivmec is a leading Australian-owned heavy engineering and construction services provider to the energy, resources, infrastructure, marine and defence sectors. With a diverse portfolio of projects, we offer our employees a range of career development opportunities and a dynamic work environment.The RoleSupport the project management team in...

  • Site Administrator Wa

    3 months ago


    Perth, Australia Quattro Project Engineering Full time

    Perth 6000 October 2, 2024 We have an exciting opportunity to join our team as a Site Administrator based in South Australia on a fixed term contract. **The Role**: Due to our company's continuous expansion, we are looking for a Site Administrator to join our team on a 12-month fixed term contract based in South Australia. The initial training period will...


  • Perth, Australia Quattro Project Engineering Full time

    Perth September 11, 2024 We are looking for a Business Support Administrator to join our team based in our Perth Head Office on a full-time basis. **The Role**: We are currently seeking a Business Support Administrator to join our team based in our Perth Office on a full-time basis. The Business Support Team provide support across all divisions of the...


  • Perth, Australia AMP Limited Full time

    If you live in Australia or New Zealand, you’ve likely heard of AMP. But at a time when society is changing, we are too. We’re now a nimbler business with new leadership and thinking. For us, these are exciting times. There’s a real potential for big thinkers to help us redefine what financial services could be. And turn our legacy into something even...


  • Perth, Australia DFP Recruitment Services Full time

    **Job description**: **Job Title: Project Support Officers, Project Officers and Site Administrator** **Employer: Range of clients** **Position Type: Casual contract working full time hours** **Pay Rate: Competitive hourly rates based on experience and role** **Duration: Ongoing temp roles** **Location: Perth** **Role Overview: We have a range of...

  • Project Coordinator

    3 weeks ago


    Perth, Western Australia CBRE Full time

    About the RoleWe are seeking a highly organized and detail-oriented Project Management Coordinator to join our team. As a key member of our project management function, you will be responsible for providing administrative support to ensure the successful delivery of projects from initiation through completion.Key ResponsibilitiesProject Documentation:...


  • Perth, Western Australia Ventia Full time

    About the RoleAs an Administrative Project Coordinator, you will have the opportunity to drive site procurement ensuring accurate and timely reporting. You will manage client invoicing including obtaining relevant supporting documentation and submitting to the client for processing & approval.Key Responsibilities:Providing support for operational personnel...

  • Site Administrator

    3 weeks ago


    Perth, Western Australia Monadelphous Full time

    About the RoleWe are seeking a highly skilled Site Administrator - Project Coordinator to join our Engineering Construction division in Australia.This role is ideal for individuals with a strong background in administration and project coordination, looking to take on new challenges and contribute to the success of our projects.

  • Project Coordinator

    6 months ago


    Perth, Australia HAYS Full time

    Seeking an experienced Project Coordinator to assist a state government department in East Perth **Your new company** Our client is a large state government department, with offices across Perth. They require the services of a temporary project coordinator for up to 6 months in their East Perth office, **Your new role** The project coordinator will...

  • Project Administrator

    6 months ago


    Perth, Australia Chandler Macleod Full time

    **Project Administrator (Studies)** As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. We are...

  • Project Administrator

    6 months ago


    Perth, Australia Talent Source Recruitment Solutions Full time

    Are you an experienced Project Administrator interested in a Perth based role with occasion travel to Port Hedland as required. Our client has mining operations in Port Hedland and have a great opportunity for a proactive, process-driven, experienced Project Administrator to join their high performing team. Initially this role will be on a contract basis...


  • Perth, Western Australia Contract Resources Pty Ltd Full time

    About the RoleThis is a fantastic opportunity to work with Contract Resources Pty Ltd, a leading provider of specialised industrial and mechanical services. The company has experienced impressive growth since its establishment in 1989 and is well-positioned to take on projects for clients around the world.We are seeking a skilled Project Administrator to...

  • Project Administrator

    4 weeks ago


    Perth, Western Australia CBRE Full time

    Job DescriptionThis role is a key part of the Project Management function at CBRE. We are seeking an individual to provide administrative support to our team, focusing on project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.The ideal candidate will have basic math skills, including...

  • Project Administrator

    6 months ago


    Perth, Australia FourQuarters Full time

    6 Month Contract - CBD - Immediate start! Exciting opportunity for Project Administrator with Document Control Expertise! Are you a detail-oriented professional with a passion for ensuring projects run seamlessly? We're seeking a dedicated Project Administrator for a 6-month contract with possibility for extension. As a key contributor, you'll play a...

  • Project Administrator

    6 months ago


    Perth, Australia Stantec Full time

    Project Administrator - ( 230004OJ ) **Description** **Project Administrator** At Stantec we believe that communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why we always design with community in mind. We care about the communities we serve—because they're our...

  • Project Administrator

    6 months ago


    Perth, Australia HAYS Full time

    Seeking an experienced Project Admin to start 1st April **Your new company** Our client is a large state government department, based in Joondalup. They are seeking an experienced Project Admin for a period of 6 months starting the 1st April. **Your new role** The key responsibilities of the Project Administrator include a range of project research,...