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Business Support Administrator

1 month ago

Perth, Australia Quattro Project Engineering Full time

Perth

September 11, 2024

We are looking for a Business Support Administrator to join our team based in our Perth Head Office on a full-time basis.

**The Role**:
We are currently seeking a Business Support Administrator to join our team based in our Perth Office on a full-time basis. The Business Support Team provide support across all divisions of the business and are responsible for functions including Human Resources, Accounts, Mobilisation, Payroll, IT Business Systems and Marketing.

Duties including but not limited to;
Administration duties:

- General administration duties including managing several inboxes and reception duties.
- Managing office calls, redirecting and/or taking messages.
- Managing all office supplies - printing, stationery supplies, coffee etc.
- Working with Bravo Admin for coordination and communication of office and building maintenance.
- Coordination of all deliveries including TOLL deliveries, opening and distributing mail to the relevant person.
- Distribution of merchandise to company and site locations.
- Booking meeting rooms when requested by managers and/or Business Support Team.
- Light maintenance of office kitchen, restocking of items when required.

Business Support:

- Monthly stocktake of merchandise and ordering (new starter packs, water bottles, QPE polo shirts, PPE etc).
- Issuing PPE to employees and maintaining/ordering PPE in for stock.
- General administration for the Business Support Team.
- Team building organisation and communication e.g., International Food Day, R U OK day, International Women’s/Men’s Day etc.
- Organising and assisting in team and social events.
- Assist HR and Recruitment in new employee tasks.
- Other duties as required by Business Support Manager and Business Support Team.

Accounts duties:

- Entering requisitions and purchase orders for pre-employment and site requirements.
- Organising expense claims with employees and ensuring correct before sending off to Accounts (QENG, QPRO, Corporate Teams).
- Supplier setups for the Business Support Team and/or Head Office when required.
- Completing Pronto project initiation requests.
- Receiving off purchase orders for stock when delivered.
- Supporting the Accounts Officer as required.

HR and Recruitment duties:

- Receiving pre-employment medical results and advising the Recruitment Officer if all background checks have been completed and successful.

**About You**:

- Successfully completed Year 12.
- Minimum Cert IV Business Administration.
- 3 - 5 years’ experience in a similar role preferably within the mining industry.
- Accounts experience preferable but not essential.
- A valid driver’s license.
- Computer and data entry skills.
- The ability to understand and follow instructions.
- Good time management and organisational skills.
- Excellent work ethic and can-do attitude with a willingness to learn and grow.

**Remuneration and Benefits**:

- Flexible working arrangements
- Competitive salary
- Supportive management and environment
- Discounted health insurance and health services
- Adjacent Childcare facilities
- Employee Assistance Program
- Career progression within organisation and group